RFQ_FA520918U0011.pdf

Solicitation Number FA520918U0011

Solicitation Number:

FA520918U0011

Notice Type:

Combined Synopsis/Solicitation

RFQ – Purchase C-130J preTOLD Mission Planning / Takeoff and Landing Data Software Annual License and On-line Support/Training services for 374th Airlift Wing, Yokota Air Base, Tokyo Japan

Requesting Agency: 374th Operations Group

Unit 5066

APO AP 96328-5066

Purchasing Agency: 374th Contracting Squadron/PKB

Unit 5228

APO AP 96328-5228

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. Submit written quotes in reference to Request for Quotation (RFQ) reference number FA520918U0011. All prospective offerors must submit their written quotes the Required Information and required submittals with Technical License, Service Provider Approval from the Manufacturer, and/or Proof of Technical Authorization from the Manufacturer Instruction to Offerors is described in the later part of this solicitation. Due to the overseas location of this solicitation, no set-aside will be used.

3. OBJECTIVE

The Government contemplates award of a Firm-Fixed Contract (Purchase Order) resulting from this solicitation.

North American Industrial Classification Standard (NAICS) code is 541511 (Custom Computer Programming Services). FSC is W070. All clauses and provisions incorporated into this solicitation are those in effect through Federal Acquisition Circular (FAC): 2005-97 effective 06 Nov 2017 (with Class Deviation 2018-o0007).

4. DESCRIPTION

Mission Planning C-130J preTOLD (Takeoff and Landing Data) Software License and remote services for 374 AW, Yokota Air Base, Japan Model: C-130J preTOLD or Equal , Manufacturer Name: Elite Electronic Engineering, Inc. or Equal

ITEM DESCRIPTION QTY UNIT PRICE AMOUNT

0001 Base Year (Year 1)

Purchase C-130J preTOLD™ or equal Software Annual License and On-line Remote Support Services for Yokota Air Base. (14 Aircrafts per year) POP: 1 May 2018 thru 30 Apr 2019

1 YR $____________ $___________

1001 1st Option Year (Year 2) Purchase C-130J preTOLD™ or equal Software Annual License and On-line Remote Support Services for Yokota Air Base. (14 Aircrafts per year) POP: 1 May 2019 thru 30 Apr 2020

1 YR $____________ $___________

2001 2nd Option Year (Year 3) Purchase C-130J preTOLD™ or equal Software Annual License and On-line Remote Support Services for Yokota

POP: 1 May 2020 thru 30 Apr 2021

3001 3rd Option Year (Year 4) Purchase C-130J preTOLD ™ or equal Software Annual License and On-line Remote Support Services for Yokota

POP: 1 May 2021 thru 30 Apr 2022

4001 4th Option Year (Year 5) Purchase C-130J preTOLD™ or equal Software Annual License and On-line Remote Support Services for Yokota

POP: 1 May 2022 thru 30 Apr 2023

Total Amount $___________

(i) POP: 1 MAY 2018 – 30 APRIL 2019 (one (1) base year and four (4) one-year option periods).

(ii) OFFER DUE DATE/LOCAL TIME: Quotes are due to this office no later than 04:00 p.m. Eastern Standard Time (EST), Wednesday, 25 Apr 2018. Quotes may be sent via e-mail to yoshiki.tada.jp@us.af.mil. Quotes shall be valid for 60 calender days from bid due date.

EVALUATION OF QUOTATIONS/OFFERS: Quotes/offers will be evaluated IAW 52.212-2(a), an award will be made to the offer most advantageous to the government. In the absence of competition, the basis of award will be determine based on the evaluation of fair and reasonable price. The offerors shall submit the product literature or other documents to verify their quality of service complying with Technical Information (Technical License, Service Provider Approval from the Manufacturer, and/or Proof of Technical Authorization from the Manufacturer). Quotes must be signed, dated and submitted to the 374th Contracting Squadron/PKB, Attn: Mr. Yoshiki Tada, Contract Specialist, Commercial Phone 042-552-3011 (from Local Area in Japan) or 011-81-31175-9845 (From Overseas), E-mail yoshiki.tada.jp@us.af.mil, LATE OFFERS: Offerors are reminded that e-mail transmission of quote/offer prior to the closing date and time will not constitute a timely submission of quote/offer unless it is received by the government prior to the closing date and time. Quotations/offers or modification of quotes/offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)). All contractors must be registered in the System of Award Management (SAM) http://www.sam.gov database prior to any contract award. Please submit the following information with each quote: CAGE Code, DUNS number, Tax Identification Number (TIN), Prompt Payment Terms, Delivery Time, GSA Contract No. (if applicable), Date offer expires, warranty, Line item unit price, and Total cost.

CLAUSES INCORPORATED BY REFERENSE

52.227-14 -- Right in Data – General (May 2014) 52.204-7 -- System for Award Management (Oct 2016) 52.204-8 -- Annual Representations and Certifications (Jan 2018) 52.211-6 -- Brand Name or Equal (Aug 1999) 52.212-4 -- Contract Terms and Conditions – Commercial Items (Jan 2017) 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2018) 52.222-3 -- Convict Labor (June 2003) 52.222-4 -- Contract Work Hours and Safety Standards Act - Overtime Compensation (May 2014) 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Jan 2018) 52.222-20 -- Contracts for Materials, Supplies, Articles and Equipment Exceeding $15,000 (May 2014) 52.222-21 -- Prohibition of Segregated Facilities (Apr 2015) 52.222-26 -- Equal Opportunity (Sep 2016) 52.222-35 -- Equal Opportunity for Veterans (Oct 2015) 52.222-41 -- Service Contract Labor Standards (May 2014) 52.223-3 -- Hazardous Material Identification & Material Safety (Jan 1997) mailto:yoshiki.tada.jp@us.af.mil

52.228-3 -- Workers’ Compensation Insurance (Defense Base Act) (Jul 2014) 52.246-16 -- Responsibility for Supplies (Apr 1984) 52.252-1 -- Solicitations Provisions Incorporated by Reference (Feb 1998) 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) 252.203-7000 -- Requirements Relating to Compensation of Former DoD Officials Felonies (Dec 2008) 252.203-7001 -- Prohibition on Persons Convicted of Fraud or Other Defense-Contract Felonies (Dec 2008) 252.225-7002 -- Qualifying Country Sources as Subcontractors (Aug 2016) 252.225-7036 -- Buy American Act-Free Trade Agreements - Balance of Payments Program-Basic (Aug 2016)

Software Documentation (Feb 2014) 252.227-7015 -- Technical Data-Commercial Items (Feb 2014)

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jan 2017)

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items (OCT 201)

Section (m) - Proposal Preparation Instructions.

A. Specific Instructions:

1) The offeror shall have an updated record in the System for Award Management (SAM.gov).

2) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications. Return the provision FAR 52.212-3, Offeror Representations and Certifications Commercial Items (see Attachment 2), along with the quotation. For other provisions and clauses in the solicitation, the offeror is Required to submit the pages that require an offeror fill-in.

3) Submit an acknowledgment of the all solicitation amendments and attachments, if issued.

B. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

(End of Addenda)

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(a) Basis for Award:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the requirement will be most advantageous to the Government. The Government intends to make a single award on a lowest price "brand name or equal" offer. To be considered for “equal” products must meet the salient physical, functional, or performance characteristic specified in this solicitation, clearly identify the item by brand name (if any) and make or model number. Quote shall include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quotation. Unless the offeror clearly indicates in its quotation that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.233-4 -- Applicable Law for Breach of Contract Claim.

As prescribed in 33.215(b), insert the following clause:

Applicable Law For Breach Of Contract Claim (OCT 2004) United States law will apply to resolve any claim of breach of this contract.

(End of clause)

52.247-34 -- F.O.B. – DESTINATION.

As prescribed in 47.303-6(c), insert the following clause:

F.o.b. Destination (Nov 1991)

(a) The term “f.o.b. destination,” as used in this clause, means --

(1) Free of expense to the Government, on board the carrier’s conveyance, at a specified delivery point where the consignee’s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee’s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or “constructive placement” as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including “piggyback”) is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for “heavy or bulky freight.” When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

(b) The Contractor shall -- (1)

(i) Pack and mark the shipment to comply with contract specifications; or

(ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements;

(2) Prepare and distribute commercial bills of lading;

(3) Deliver the shipment in good order and condition to the point of delivery specified in the contract;

(4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract;

(5) Furnish a delivery schedule and designate the mode of delivering carrier; and

(6) Pay and bear all charges to the specified point of delivery.

(End of Clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

For the purpose of this cluse, the blanks are completed as follows:

(a) at least 30 days before the contract expires.

at least 60 days before the contract expires

(b) shall not exceed 60 months.

(End of clause)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

DFARS 252.225-7043 ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE

CONTRACTORS OUTSIDE THE UNITED STATES (JUN 2015)

(a) Definition. United States, as used in this clause, means, the 50 States, the District of Columbia, and outlying areas.

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall--

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S.

entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States;

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(c) The requirements of this clause do not apply to any subcontractor that is--

(1) A foreign government;

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from https://atep.dtic.mil.

(End of clause)

DFARS 252.232-7006 -- WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local Processing Office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO (Supply) / 2-in-1 (Service)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Government

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5209 Admin DoDAAC FA5209 Inspect By DoDAAC F4G1A3 Ship To Code F4G1A3 Ship From Code N/A Mark For Code F4G1A3 Service Approver (DoDAAC) F4G1A3 Service Acceptor (DoDAAC) F4G1A3 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

374CONS.LGCB.WAWF@US.AF.MIL

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

374CONS.LGCB.WAWF@US.AF.MIL

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

Inspection, and Acceptance will be made by the Government at the following location:

374th Operations Group

Unit 5066

APO AP 96328-5066

TEL: 315-225-2204

AFFARS 5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman.

AFICA/KH (Chief Enlisted Manager) 25 E Street, Suite B-100

JBPH-H, HI 96853-5427

Phone: (808) 449-8569

FAX: (808) 449-8571

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with YOKOTA ABI 31-101, Chapter 7, Yokota Air Base Integrated Defense, AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

Primary point of contact:

Yoshiki Tada, Contract Specialist, Tel: 042-552-2511 ext. 225-9845 or email: yoshiki.tada.jp@us.af.mil Alternate point of contact:

Timothy Harms, Contracting Officer, Tel: 042-552-2511 ext. 225-7507 or email: timothy.harms.4@us.af.mil

Attachments

1. Government Minimum Salient Characteristics 1 Page

2. FAR 52.212-3 Offeror Representatives and Certifications – Commercial Items (Nov 2017) 16 Pages