4._PWS_26Jun18.pdf

Solicitation No. FA5209-18-R-0011

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT CONTRACT

AT

YOKOTA AIR BASE AND GEOGRAPHICALLY SEPARATED

UNITS

Yokota Air Base, Japan

26 June 18

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT CONTRACT

AT

YOKOTA AIR BASE AND GEOGRAPHICALLY SEPARATED UNITS

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management services including waste collection, transportation, segregation, disposal, recycling and non-recurring off-base incineration services for Yokota Air Base, Tama Service Annex, Tokorozawa

Transmitter Site, Owada Communication Site and Momote Service Annex, Japan in accordance with

Level of Service (LOS) standards, Yokota Air Base Recycling Program, applicable Japanese laws, pertinent regulations, and commercial practices. Estimated workload factors are in Appendix A and collection areas are in Appendix B. The contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS).

1.1. COLLECTION AND TRANSPORTATION REQUIREMENTS.

1.1.1 Main Base.

1.1.1.1. Integrated Solid Waste Management. Empty Municipal Solid Waste (MSW)/recycling containers/dumpsters based on historical data for the first 30 days of performance or at least IAW LOS standards. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) ten (10) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time, but as a minimum the Contracting Officer’s Representative (COR) and the contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix B. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.).

1.1.1.2. Food Waste Containers. Empty containers used to dispose of food waste IAW LOS standards

(on days when the serviced facility is in operation). Food waste containers and pick-up days are identified in Appendix B.

1.1.1.3. Waste Segregation and Transportation.

1.1.1.3.1. The contractor shall segregate all collected waste, except as noted in paragraph 1.1.1.5., 1.1.3.2., 1.1.3.5., and 1.1.3.7., at the government-furnished segregation site at Building 1530 at Yokota

Air Base, Japan.

1.1.1.3.2. Burnable waste shall be transported and dumped into the waste incinerator pit at Building 1526 at Yokota Air Base by the end of each workday unless the incinerator contractor is unable to accept due to unscheduled maintenance or authorized delay.

1.1.1.3.3. All waste other than specified in paragraph 1.1.1.4.2., 1.2.1., 1.1.3.7., shall be transported to the contractor’s intermediate treatment facility to be further processed for disposal, incinerated or recycled.

1.1.1.3.4. Freon Reclamation. The contractor shall reclaim freon gas prior to dismantling appliances at the segregation site. Freon gas recovery shall be performed by trained personnel.

1.1.1.4. Infectious Medical Waste Collection, Transportation and Disposal.

1.1.1.4.1. The contractor shall install and replace plastic, airtight, rigid, leak-proof containers with a minimum of 0.0762 millimeters (3 mils) thickness labeled with a biohazard symbol for infectious medical waste. The contractor will collect and transport this waste to the contractor’s treatment facility for incineration. Dead animals are included in the infectious medical waste. The contractor will ensure their personnel will wear the appropriate protective gear for safe handling of such waste. The estimated quantity is in Appendix A, and the historical data for the number of containers and frequency are shown in Appendix B paragraph 1 and 2.

1.1.1.4.2. Spillage. The contractor shall be responsible for cleaning infectious medical waste spills. All spills must be reported to the COR.

1.1.1.5. Aircraft Waste. The aircraft waste shall be collected, transported and disposed of directly into the waste incinerator pit at Building 1526 at Yokota Air Base without opening and segregating.

1.1.2. Military Family Housing (MFH)(Non-Privatized).

1.1.2.1. Municipal Solid Waste. MSW containers shall be emptied by the contractor on scheduled pick up days. MSW collection shall be accomplished IAW LOS standards. The contractor is responsible for cleaning up any spills, debris, etc. while collecting MSW at each location. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.).

1.1.2.2. Recycling. Recycling containers will be emptied by the contractor on scheduled collection days.

Collection shall be accomplished IAW LOS standards. The contractor shall sort recyclable material types for resale by the contractor (see PWS para 1.2.5). See paragraph 1.2.1 for a list of recyclable materials.

1.1.2.3. Yard and Wood (Organic) Waste. Yard and wood waste less than 50 pounds and less than six feet in length will be placed at curbside by MFH occupants on scheduled pick-up days. During the first two weeks of January, the contractor shall pick-up and dispose of Christmas trees (not subject to length/weight requirements) placed at curbside by MFH residents. Yard and wood waste shall be deposited at the on-base segregation facility shown in Appendix D. At no time will this yard waste be mixed with other types of waste.

1.1.2.4. Bulk Item Pick-up. The contractor shall pick-up bulk items placed at the curbside by MFH

IAW LOS standards. The contractor shall submit a proposed bulk item pick-up schedule as part of the proposal package. Bulk items may consist of (but are not limited to) furniture, consumer electronics, appliances, cartons, and bundles. The Government reserves the right to change the bulk item pick-up frequency at any time. The contractor shall divert recyclable items to the base recycling center.

1.1.2.5. Self-Help Controlled Material (SCM). Hazardous material or waste that have a barcode label are called SCM and controlled by the Self-Help Store. The contractor shall collect and transport the SCM disposed in Military Family Housing (MFH) area to the U-Fix-It Store at Building 930 at Yokota AB.

The contractor shall not collect SCM that were disposed in industrial areas and shall report immediately to the COR if they find such material.

1.1.2.6. Fluorescent Bulbs. The contractor shall collect and transport fluorescent bulbs disposed in

Military Family Housing (MFH) area to Hazardous Waste Office at Building 955 at Yokota AB. The contractor shall not collect fluorescent bulbs that were disposed in industrial area. The contractor shall report immediately to the COR when the contractor finds fluorescent bulbs in industrial areas.

1.1.2.7. AAFES Propane Tanks. The contractor shall collect and transport AAFES propane tanks to the

AAFES Store at Building 455 on Yokota AB.

1.1.3. Over and Above Requirements (O&A). The estimated quantities and unit prices for the O&A requirements are reflected in the respective CLINs and in Appendix A. Upon coordination with the CO, the COR will notify the contractor in writing whenever an O&A requirement arises. The contractor shall invoice the services performed based on the actual quantities and include with the contractor’s monthly invoice as applicable. The Government is responsible for administering subject CLIN with obligation of additional funds if needed or de-obligation of the remaining funds as necessary to keep track of the number of quantities used based upon a copy of the paid voucher.

1.1.3.1. Unscheduled Pick-up. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. This service provides transportation, labor, set-up and removal of 2.1 cubic yard or larger dumpsters. Unscheduled pick-up excludes scheduled regular collection and disposal fees. Unscheduled pick-up related information is located in Appendix B.

The COR shall notify the contractor at least 72 hours in advance of the unscheduled pick-up event date.

These containers shall be placed in locations for a length of time designated by the CO or COR. See

Appendix B paragraphs 2 and 4 for annual workload data.

1.1.3.1.1. Friendship Festival.

1.1.3.1.1.1. As directed by the COR, the contractor will prepare and provide waste, ash and recycling services and clean-up support in conjunction with Yokota AB Annual Friendship Festival Event normally held one weekend (Saturday and Sunday) in September. The contractor will be responsible to provide all trash, recycling, and ash cans, transportation, vehicles, manpower, and trash bags to support this event.

The contractor shall coordinate with the COR for the type and number of containers, design of English and Japanese labels that promotes recycling, container placement, and contractor authorized support areas. Estimated quantities are in Appendix B.

1.1.3.1.1.2. The COR upon coordination with the CO will place an order in writing based upon the unit price established in the contract. The contractor will submit this service along with the contractor’s monthly invoice for payment.

1.1.3.1.1.3. The contractor will be responsible to obtain, provide, transport, place and remove trash cans and recycle containers as directed by the COR throughout the Friendship Festival Event area. Throughout the event the contractor will monitor the trash and recycling containers and remove the refuse and recycling before the can reaches full capacity. An estimated two ash cans will be provided to each food booth that has a charcoal grille and the contractor will be responsible for collection and disposal of charcoal and ash. The contractor will take precautions and appropriate safety measures to deal with hot ash coals.

1.1.3.1.1.4. The collected waste shall be transported to the waste segregation site at Building 1530 at

Yokota AB and treated IAW 1.1. Ash cans may be held in metal dumpster until they are cool enough to handle. The ash waste must be removed from the flight line area by 0600 the following morning. The contractor will coordinate with the COR to have the ash transportation contractor pick-up the residual ash for recycling.

1.1.3.1.1.5. After the event closure, the contractor will sweep and clear the event area. This includes the removal of debris, rocks, dirt, cardboard, garbage, litter, etc. in the event area and Hanger 15, Building

906. The flight line area must be cleared and operational by 0600 the following morning.

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the contractor shall provide roll-off containers for collection of C&D. The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall collect and segregate all C&D for recycle or dispose of at a permitted landfill or recycling facility. The contractor shall provide weight tickets of all C&D to the COR. Segregation of C&D is to be accomplished at the Government designation area. The contractor shall be on an “on call” basis within one business day of notification by the CO or COR. See Appendix B for annual workload data. The quantities reflected in Appendix B represent the Government’s best estimated quantities and that the contractor is not entitled to the full amount, but only the actual quantities used per performance period.

Note: This is intended for C&D generated by CE in-house operations and Self-help projects. It is not intended for C&D from construction projects or contracts.

1.1.3.3. Public/Common Use MSW Receptacles. The contractor shall empty, collect, and dispose of all waste and replace liners (plastic trash bags) in Government furnished containers located at the locations designated in Appendix B before their capacity is exceeded. Estimated frequencies are included in

Appendix B.

1.1.3.4. Public/Common Use Recycling Receptacles. The contractor shall empty Government furnished recycling containers, collect, and sort recyclable material types for resale before their capacity is exceeded. See paragraph 1.2.1 for a list of recyclable materials. Estimated frequencies are included in

1.1.3.5. Ash Collection. The contractor shall accomplish ash collection by using trucks that are leak-proof and covered to prevent windblown ash. Trucks must meet Japanese law for transfer of municipal solid waste ash, as applicable. Collected ash shall be disposed of in at Building 1530 Ash Pit on Yokota

AB, as specified in Appendix D.

1.1.3.6. Reserved.

1.1.3.7. Non-Recurring Off-Base Incineration. This task will be performed on a non-recurring basis when the on-base incinerator plant is down. The contractor will be responsible for transportation of burnable trash and provide incineration services at its designated incineration facility. The contractor shall have two (2) calendar days to perform this service upon request from the COR. The estimated quantity for this task is in Appendix A. The following is the ordering procedure for subject non-recurring services. The COR upon coordination with the CO will place an order in writing based upon unit price established in the contract and the number of quantities as required. The contractor shall submit subject non-recurring services performed to the COR with the contractor’s monthly invoice. Service payable under this “Non-Recurring Off-Base Incineration” is under the pricing schedule of the contract. The contract Administrator is responsible for administering subject CLIN with obligation of additional funds if needed or de-obligation of the remaining funds as necessary to keep track of the number of quantities ordered based upon a copy of the paid voucher. The quantities reflected in the pricing schedule represent the Government’s best estimated quantities and that the contractor is not entitled to the full amount, but only the actual quantities used per performance period.

1.1.3.8 Hazardous Material/Waste. The contractor shall not collect hazardous material or waste that was disposed in industrial areas. The contractor shall report immediately to the COR when the contractor finds hazardous material or waste in industrial areas.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions.

When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Reserved.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in

Appendix C1-C11. The contractor shall position bulk containers for customer ease in depositing MSW.

The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix B paragraph 2.

The contractor is encouraged to identify changes to the capacity of containers and/or pick-up frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or

COR. No changes shall be made until the proposed change is coordinated with the CO or COR.

1.1.8. Government and Contractor Furnished Containers. Collection of MSW and recyclable materials in all areas shall be from contractor provided, CO or COR accepted containers, recycling bins or plastic bags. The contractor shall furnish containers at the pick-up points based on the historical data in

Appendix B and maps in Appendix C1-C11 no later than fifteen (15) calendar days after contract start date.

1.1.8.1. Standards. The contractor-furnished containers shall have the following standards:

1.1.8.1.1. Designed to support Yokota Recycling Program.

1.1.8.1.2. Shall be leak, water, and vermin proof to include sides, seams, tops, and bottoms.

1.1.8.1.3. Durable enough to withstand anticipated usage.

1.1.8.1.4. Shall be placed in a well-drained surface.

1.1.8.2. Dumpster Color. The dumpster color of the contractor-furnished containers outside shall be painted in Nihon Toso Kogyo Kai Color No. A09-30D or equal to match existing base paint scheme and shall contain no lead.

1.1.8.3. Labels. All Containers, both the contractor-furnished shall be labeled with its intended contents in English to support Yokota Recycling Program. All contractor-furnished containers in industrial area and the “4 Section Dumpsters” in Tama Annex shall be labeled "NO HAZARDOUS WASTE

ALLOWED" and “NO OFF-BASE TRASH IS ALLOWED” in both English and Japanese, and its intended contents to support Yokota Recycling Program. The contractor shall coordinate and obtain approval from 374 CES/CEIE through the COR for the design of label.

1.1.8.4. Relocations. Relocation of containers shall be made as the result of coordination between the contractor and the COR for customer’s ease in depositing waste or for the contractor’s ease for collection.

The contractor shall obtain approval from the COR for all relocations.

1.1.9. Maintaining Containers and Collection Area. The contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor is responsible for cleaning up any spills, debris, etc., on the ground within ten feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the contractor can adjust the container size or pick-up frequency with CO or COR approval. The contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Weighing of waste. All vehicles used in the collection shall be weighed on vehicle scales at the

Incinerator Plant in Building 1526 at Yokota AB after collection. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the operator of the weigh station. The contractor shall submit a monthly report IAW paragraph 1.5. that includes weight tickets that reflect the disposed figures, date of disposal, type of vehicle.

1.2. RECYCLABLE MATERIALS PROCESSING.

1.2.1. Materials. The following items shall be recycled to include, but not limited to, the items stated in

Appendix A: Industrial scrap metal, metal beverage containers, glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/paperboard, plastics, scrap wood, rags/textile wastes, batteries, tires. The contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with local Japanese laws and environmental regulations.

1.2.2. Pick-up Points. The contractor shall provide recycling containers at the locations specified in

Appendix B paragraph 2. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Base Recycling Center. The Government will provide the contractor use of the base recycling center as shown in Appendix D. Alternately, the contractor may transport mixed recyclables to a contractor-owned or third party off-base facility for separation and resale so long as Government recyclable materials are sorted and weighed prior to mixing with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities. Separate and prepare for transport/resale all recyclable materials.

Perform daily general maintenance such as cleaning and replacing light bulbs, and perform recommended maintenance on Government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements.

Return equipment listed in Appendix D to the Government upon conclusion of contract. With the approval of the CO, the contractor may procure and install additional equipment as required to more efficiently process recyclable materials. The contractor-purchased equipment will be procured at the contractor's expense, owned by the contractor and may be removed upon contract termination.

1.2.4. Marketing. The contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The contractor shall provide marketing information to 374 CES/CEIE through the COR for use in educating all residential and base facility occupants on the benefits of recycling and encouraging widest possible participation.

1.2.5. Sales Receipts. Although the contractor shall retain all revenues generated by sale of recyclable materials, the contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the COR no later than the tenth working day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled IAW with 1.5.

1.2.6. Reserved.

1.2.6.1. Reserved.

1.2.6.2. Reserved.

1.2.6.3. Reserved.

1.2.6.4. Reserved.

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all non-burnable municipal solid waste at a permitted off-base disposal site in accordance with all pertinent Japanese /local laws and regulations. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility.

The contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and invoice for reimbursement. The quantities reflected in the pricing schedule (Land Tipping

Fee) represent the Government’s best estimated quantities and that the contractor is not entitled to the full amount, but only the actual quantities used per performance period.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials from processing recyclable materials at an off-base facility shall be the responsibility of the contractor. This includes any recyclable material rejected for any reason. The contractor shall inform the CO or COR what material was rejected and reason for rejection.

1.4. EQUIPMENT & SEGREGATION SITE MAINTENANCE. The contractor shall furnish containers that match the color scheme of the base. Additional re-painting must match the approved color scheme. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. The contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for clean-up. The Government will be responsible to repair or replace Government furnished containers, or reimburse the contractor for repairs as agreed upon in advance by the CO/COR and contractor.

1.4.1. Metal Presser. The contractor shall operate and maintain the Government-furnished metal presser. The metal presser shall be maintained in an operational condition at all times. The contractor shall submit maintenance and inspection reports to the COR annually.

1.4.2. Segregation Site. The contractor shall maintain the Segregation Site neatly and free of unpleasant odors, dirt, debris, and pests. Washing of containers and vehicles shall be performed at the COR’s designated area in the segregation site. The contractor shall maintain the storm and sewage grates to prevent clogging at all times. They shall use caution to prevent oil leakage into the oil water separator systems. The contractor shall be responsible for securing the bird netting after-hours or when the area is not in operation to prevent bird infestation. The contractor will notify the COR if the bird netting is damaged or maintenance work is required.

1.4.2.1. Storage. The contractor shall store the segregated waste and recyclable material in the

Segregation Site in a manner that will not constitute a fire, and shall be contained or bundled so as to not result in spillage.

1.5. REPORTS, RECORDS & SUBMITTALS. The contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D and Recycling) collected, landfill tipping fees and weight tickets. Format for these monthly reports shall be coordinated with the CO or COR. In addition, recyclables report shall detail materials collected and recycled by commodity, and gross proceeds from recyclable sales. Sales receipts from the recyclables must accompany the report.

1.5.1. Business Permits. The contractor, as a minimum, shall possess the valid business permits listed below to perform the services specified in this PWS in conformance with Japanese laws and pertinent regulations:

1.5.1.1. Industrial Waste Collection and Transportation Business Permit.

Item: Sludge, Waste Oil, Waste Acid, Waste Alkali, Waste Plastics, Waste Paper, Waste Wood, Waste Textile, Waste Food, Metal Scrap, Glass/Ceramics, Demolition Debris, Freon

1.5.1.2. Industrial Waste Treatment Business Permit.

Method: Intermediate Treatment (Incineration)

Item: Sludge, Waste Oil, Waste Acid, Waste Alkali, Waste Plastics, Waste Paper, Waste Wood, Waste Textile, Waste Food, Metal Scrap, Glass/Ceramics, Demolition Debris, Freon

1.5.1.3. Specially Controlled Industrial Waste Collection and Transportation Business Permit.

Item: Infectious Medical Waste

1.5.1.4. Specially Controlled Industrial Waste Treatment Business Permit.

Method: Intermediate Treatment (Incineration)

Item: Infectious Medical Waste

1.5.1.5. Refrigerant Recovery Technician Certification.

Method: Freon Recovery

Items: All refrigerants recovered from refrigerators and air conditioning units

1.5.1.6. The contractor shall submit a copy of business permits listed in paragraph 1.5.1 with offer and upon change, update or revision of business permits.

1.5.2. Waste Flow Chart. Within ten (10) calendar days after notice of award and upon change, update or revision of waste flow chart, the contractor shall establish and submit the waste flow chart to the COR who will perform the complete audit trail from point of origin to ultimate disposal or recycling facilities.

1.5.2.1. Attached to the Waste Flow Chart, the contractor shall submit the list of recycling facilities and final landfill facilities specified on the waste flow chart to include name of company, address, phone number and copy of business permits that the contractor shall utilize.

1.5.3. Manifest. The contractor shall prepare and control manifests specified in Regulation of Waste

Management and Public Cleansing Law. The manifests for the generator’s pages shall be submitted to the COR with the contractor's monthly invoice.

1.5.4. Reports. The contractor shall record all events occurred that relates to this contract. The contractor shall submit the records upon request by the COR and the Government’s authorized personnel.

1.5.4.1. Waste Reports. The contractor shall establish and maintain, as a minimum, weekly, monthly and yearly waste report to show the detail records of waste and recycled volume by type and per area: (1)

Yokota O&M Area, (2) Tama Annex Area, (3) Tokorozawa Area, (4) Owada Area, (5) Momote Area, (6)

Military Family Housing (MFH) Area, (7) Department of Defense Education Activity (DoDEA) Area, (8)

Hospital Area, (9) Defense Commissary Agency (DeCA) and (10) other specific pick up points required by the COR.

1.5.5. The contractor shall submit an AF Form 3000, Material Approval Submittal along with the Safety

Data Sheet (SDS) attached for all hazardous materials planned to be used under this contract to the CO through the COR for approval.

2. SERVICES SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para. Performance

Threshold

Method of Assessment

SS#1. Collect Municipal Solid

Waste in accordance with the established schedule.

1.1, 1.1.1.1., 1.1.1.2,

1.1.2. to

1.1.2.4.

No more than 2 customer complaints per month.

Customer Complaints and

Periodic Inspection

(Monthly)

SS#2. Dispose of Municipal

Solid Waste in accordance with the established governing directives.

1.3, 1.3.1, 1.3.2.

Zero defects per month.

Periodic Inspection

SS#3. Maintain Waste

Collection Area.

1.1.9. No more than 2

customer complaints per month.

Customer Complaints and

Periodic Inspection

(Monthly) SS#4. Waste Segregation and

Transportation.

1.1.1.3 to

1.1.1.3.3.

No more than 2 defects per month.

Periodic Inspection

SS#5. Maintain Equipment and Segregation Site

1.4. to 1.4.2. No more than 2 defects per month Customer Complaints and

Periodic Inspection

(Monthly) SS#6. Infectious Medical

Waste Collection, Transportation and Disposal

1.1.1.4. to

1.1.1.4.2.

Zero defects per month.

100% Inspection

SS#7. Submittal and Reporting 1.5. Zero defects per month.

100% Inspection

2.1. Performance Assessment.

2.1.1. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the

Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), the Contract

Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be re-performed after notification by the CO or COR.

Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the

Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.3. 100% Inspection. There are no deficiencies allowed for items requiring 100% inspection. The

COR shall notify the Contracting Officer for appropriate action IAW FAR 52.212-4, Contract Terms and

Conditions – Commercial Items or the appropriate Inspection of Services clause if there are any failures to perform.

The COR shall inspect each task immediately after completion of the task or by the due date, and record the results on his/her surveillance checklist as acceptable or unacceptable. The contract number, date, PWS paragraph, and COR’s signature will also be annotated on the form. The COR may use a form in

Appendix A to record deficient services.

2.2. Periodic Progress Meetings. The CO, COR, other Government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The Contracting Office will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Property. Refer to Appendix D.

3.2. Services. The Government will provide the following services:

3.2.1. Utilities. Electricity and water in existing facilities will be furnished by the Government at no cost to the contractor for their use in connection with the performance of services under this contract.

3.2.1.1. Conservation of Utilities. The contractor shall instruct employees in utility conservation practice and preclude the waste of utilities.

3.2.2. Emergency Service. The Government will provide police, fire protection, and medical services.

Fire protection and medical services are on a cost reimbursement basis. The phone number for emergency service is 911 or 042-507-6560.

3.2.2.1. Any time the contractor uses the above emergency services, the Project Manager (PM) shall immediately report to the COR with all of the details. The PM shall submit the report of the details surrounding the use of this service to the CO, in writing, within two (2) calendar days.

3.2.3. Telephone Services. A Class C telephone (on Base only) will be provided. Telephone shall be used only for performance of this contract.

4. GENERAL INFORMATION.

4.1 Reserved.

4.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract.

The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or the contractor performance has not been accomplished, the COR will initiate and provide the CO a contract Discrepancy Report (CDR) DD Form 2772 or similar documents for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

4.3. GOVERNMENT REMEDIES. The CO shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. The contractor shall provide services specified in this PWS during the following period:

SITE HOURS DAYS U.S. Holidays

Yokota AB 0600-1900 Monday - Saturday Included

Tama Annex 0600-1900 Monday - Saturday Not included

Tokorozawa 0800-1430 Wednesday* Not included

Owada 0800-1430 Wednesday* Not included

Momote 1000-1200 Wednesday* Not included

Unscheduled Events 0600-0600 COR Directed COR Directed

Friendship Festival 0600-0600 COR Directed COR Directed

* If the holiday occurs on Wednesday, the collection shall be provided on Tuesday.

4.4.1. The following are the recognized U.S. holidays:

*1 January New Year's Day

3rd Monday of January Martin Luther King Jr's Birthday

3rd Monday of February Washington's Birthday

Last Monday of May Memorial Day

*4 July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

*11 November Veterans Day

4th Thursday of November Thanksgiving Day

*25 December Christmas Day

* If holiday occurs on a Saturday it will be celebrated on the Friday preceding the holiday.

If the holiday occurs on a Sunday it will be celebrated on the Monday following the holiday.

4.4.2. Availability of Yokota Incinerator Plant. Yokota Incinerator Plant is not available on the following days:

1 January New Year's Day

4 July Independence Day

4.5. SECURITY REQUIREMENTS.

4.5.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes.

The contractor shall comply with all requirements and procedures of the respective Air Force

Installation. All documentation shall be submitted at the pre-performance conference.

4.5.1.1. Base Pass. The contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on United States Government premises. The contractor shall submit written requests for issuance of base passes to the CO and shall be responsible for all base passes issued to his/her employees and employees of any subcontractors.

The contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

4.5.1.2 Yellow Flight Line Pass. The Government will issue the Yellow Flight Line Pass to the contractor to perform on the airfield. The contractor shall attend the necessary training provided by the

Government to obtain the pass.

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD) CONTRACTOR

SERVICES DURING CRISIS. The contractor is not required for performance during crisis situations.

4.7. SPECIAL QUALIFICATIONS.

4.7.1. Project Manager (PM). The contractor shall designate a representative - hereafter referred to as the PM - who shall be authorized and empowered to act fully on behalf of the contractor on all matters relating to this contract, who shall serve as the main point of contact with the Government, and who shall conduct overall management coordination with the Government. The PM is required to have a training certificate for Industrial Waste Collection & Transportation Course (産業廃棄物の収集･運搬課程) and

Industrial Waste Treatment Course (産業廃棄物の処分課程) conducted by Japan Industrial Waste

Technology Center (財団法人日本産業廃棄物処理振興センター) or equal.

4.7.1.1. The contractor shall designate an Assistant Project Manager (APM) who shall be authorized to act on behalf of the contractor in the absence of the PM. APM is required to possess the same level of training certificate as the PM.

4.7.1.2. Either the PM or APM shall be present at the segregation site at Bldg 1530 at Yokota AB at all times during normal operation hours (refer to Para 4.4. above).

4.7.1.3. The PM and APM shall be designated in writing within five (5) calendar days after notice of award and upon change of personnel. The letter of designation shall be supported by a copy of required training certificate.

4.7.1.4. The PM and APM must be able to read, write, speak and understand English, or provide a translator.

4.7.2. Contractor Employees. The contractor shall not employ persons for work on this contract, if he/she is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.7.2.1. The contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's name. The contractor shall adhere to all base safety and traffic regulations and policies.

4.7.2.2. The employees who perform on the flight line, refer to 4.5.1.2, must be able to speak and understand English, or provide a translator.

4.7.2.3. Damage. The contractor shall exercise care not to damage any facilities and grounds at

Yokota Air Base. Any damages determined to have been caused by the contractor shall be repaired by the contractor at no expense to the Government. The contractor shall be responsible for verification of the job site and the existing condition of the segregation site.

4.7.2.4. Contract Changeover. See section 5.2.

4.8. MULTI-FUNCTIONAL TEAM. The Senior Leadership may require a multi-functional team be established between the Government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE.

(QUALITY ASSURANCE PERSONNEL) The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by Japanese law and commercial practices. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required

Accident Investigation Reports to the CO within two (2) calendar days of each occurrence.

4.11. CONTRACTOR FULL-TIME EQUIVALENT REPORTING

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil .

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. The contractors may direct questions to the CMRA help desk.

4.11.1. Reporting Period: The contractors are required to input data by 31 October of each year.

4.11.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and the contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.11.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and the contractors are available at the Army

CMRA link at http://www.ecmra.mil.

5. PHASE-IN/PHASE-OUT PROCEDURES.

5.1. Phase-In Plan. The contractor shall submit a phase-in plan describing how the contractor will assume full responsibility of waste contract when the contract is awarded to new entity other than the incumbent contractor. The phase-in period shall encompass the 30-day period between the contractor’s receipt of the executed contract or other written notice of award, whichever occurs first, and fully operational date. The contractor phase-in operations shall not conflict with or interfere with Government performance of essential services. The contractor shall submit the plan for approval within 10 calendar days after notice of award. The requirements of this paragraph shall be furnished as a basic part of this contract, without further cost to the Government.

5.2. Phase Out/Termination Transition Tasks. The contractor shall assist the Government in transitioning into the follow-on waste contract upon notification of termination of the current contract. As part of this transition, the contractor shall insure that waste services are followed through the full term of the contract and ensure the removal of the contractor-furnished containers within 15 days of the contract changeover period after contract termination. The contractor shall not defer any required maintenance procedures scheduled during the final contract period for the purpose of avoiding responsibility or transferring responsibility to the succeeding party. During the final 30 days of the contract, the contractor shall permit the COR to observe any and all operations performed under the terms of the contract.

http://www.ecmra.mil/ http://www.ecmra.mil/

5. APPENDICES.

A. Estimated Workload Data

B. Historical Data

C. Maps (C1-C11)

D. Government-Furnished Property

E. Yokota Recycling Program and Flyer

F. Integrated Solid Waste Level of Service Standards

16 Revised on 26 Jun 2018

APPENDIX A

ESTIMATED WORKLOAD DATA

1. ESTIMATED ANNUAL QUANTITY

TYPE OF WASTE

ESTIMATED

ANNUAL QUANTITY

All Waste Volume 7,000 Ton

Incinerated at YAB 3,800 Ton

Non-Combustible 125 Ton

Recyclable Metal 336 Ton

Recyclable Steel Can 75 Ton

Recyclable Aluminum 20 Ton

Recyclable Aluminum Can 35 Ton

Recyclable Stainless Steel 7 Ton

Recyclable Copper Cord 12 Ton

Recyclable Copper 2 Ton

Recyclable Motor 4.4 Ton

Recyclable Radiator 0.1 Ton

Recyclable Brass 1.5 Ton

Recyclable Spray Can 1 Ton

Recyclable Circuit Board 3.5 Ton

Recyclable Household Battery 0.8 Ton

Recyclable Car Battery 1 Ton

Recyclable Glass Bottle (Brown) 9.8 Ton

Recyclable Glass Bottle (Clear) 2.6 Ton

Recyclable Plastic 598 Ton

Recyclable Tire 21 Ton

Recyclable Wood Pallet 255 Ton

Recyclable Clothing 4.4 Ton

Recyclable Magazine 33.6 Ton

Recyclable Shredded Paper 8.8 Ton

Recyclable Card Board 365 Ton

Recyclable Newspaper 6 Ton

Recyclable White Bond Paper 4.2 Ton

Recyclable Construction Debris 1,700* m³

Recyclable Waste Air Conditioner 150 ea

Recyclable Waste Washing Machine 100 ea

Recyclable Waste Television 500 ea

Recyclable Waste Refrigerator 200 ea

Recyclable PC 500 ea

Recycle Bet Mat 600 ea

Recycle System Furniture 200 ea

Infectious Waste 82,000* liter

Non-Recurring Off-Base Incineration 150 Ton

* Not included in All Waste Volume.

17 Revised on 26 Jun 2018

2. ANNUAL AVERAGE OF RECYCLED RATIO TO THE TOTAL COLLECTION: 31%

3. SHARED OF QUANTITY FOR EACH AREA

AREA SHARE

Yokota O&M (Industrial) 60.2%

Tama Annex (TAMA) 2.8%

Tokorozawa Transmittal Site (TOKOROZAWA) 0.5%

Owada Communication Site (OWADA) 0.3%

Momote Service Annex Site (MOMOTE) 0.1%

Military Family Housing (MFH) 33.0%

Department of Defense Dependents School (DoDEA) 1.7%

Hospital (HOSP) 1.4%

Note: The Contractor may request price adjustment if the actual quantity fluctuates more than 15% of the approximate quantity/pickup (CY or Kg).

Soliciation No. FA5209-18-R-0011

18 Revised 26 Jun 18

APPENDIX B

HISTORICAL DATA

1. TYPE AND NUMBER OF CONTRACTOR-FURNISHED CONTAINERS

ITEM TYPE OF CONTAINER

ESTIMATE

QUANTITY

1 Four Section-Covered Top: Dumpster (8m³ ) 151

2 Aluminum container for food waste 3

3 One Section-Covered for Tower: Receptacle (1m³) 189

4 Cage Type for Tower (1.5m³) 21

5 One Section-Open-Top Container (1ton) 32

6 One Section-Open-Top Container (4ton) 30

7 One Section-Open-Top Container (10ton) (24m³x6 ) (10m³x2 ) 8

8 Trash Bags (150 litter) for Public/Common Use MSW Receptacles 5,500

9 Trash Bags (120 litter) for Public/Common Use MSW Receptacles 12,500

10 Trash Bags (70 litter) for Public/Common Use MSW Receptacles 750

11 40 Liter for Infectious Waste Container (Bldg 4408,4145,1585) 15

12 50 Liter for Infectious Waste Container (Bldg 4408,4145) 35

13 90 Liter for Infectious Waste Container (Bldg 4408,4145,1585,1394,4118) 910

14 Four Section-Covered Top: Dumpster (8m³ ) for Friendship Festival 8

15 One Section-Open Top: Dumpster (8m³ ) for Friendship Festival 9

16 One Section-Open-Top Container (10ton) for Friendship Festival 1

17 Ash Container (18 litter) for Friendship Festival 80

18 1 Section-Open-Top Receptacle (0.3m³) for Friendship Festival 180

19 Trash Bags (0.3m³) for Friendship Festival 10,000

20 Four Section-Covered Top: Dumpster (8m³ ) for Sakura Festival 5

21 1 Section-Open-Top Receptacle (0.3m³) for Sakura Festival 24

22 Trash Bags (0.3m³) for Sakura Festival 100

23 Four Section-Covered Top: Dumpster (8m³ ) for Celebrate America 4

24 1 Section-Open-Top Receptacle (0.3m³) for Celebrate America 21

25 Trash Bags (0.3m³) for Celebrate America 100

19 Revised 26 Jun 18

2. TASKS AND FREQUENCY TABLES

MILITARY FAMILY HOUSING (MFH) AREA

YOKOTA AB

Station Number 001 through 276

STATION

NUMBER

PICK UP POINT

FREQUE

NCY

NUMBER OF

RECYCLE

RECEPTACLE

NUMBER OF Non-

RECEPTACLE

APPROX.

QUANTITY/

PICKUP (CY)

001 691 6W 1 1 0.8

002 692 6W 2 1 1.2

003 693 6W 1 1 0.8

004 694 6W 1 1 0.8

005 38,42 3W 3 3 2.4

006 43, 44, 69 3W 3 5 3.2

007* 44 3W 0 1 0.4

008 40, 45 3W 3 7 4.0

009* North Picnic Area 46 3W 1(Recycle) 0 1.5

010 1008 3W 2 1 1.2

011 1096 3W 2 1 1.2

011-1 1095 3W 2 1 1.2

012 1094 3W 2 1 2.1

013 1098 3W 2 1 1.8

014 1093 3W 2 1 2.1

015 1092 3W 2 1 1.2

016 1091 3W 2 1 2.1

017 1089 3W 2 1 1.2

018 1090 3W 2 1 1.2

019 1088 3W 2 1 1.2

020 1087 3W 2 1 1.2

021 1097 3W 2 1 1.2

022 1086 3W 2 1 1.2

023 1085 3W 2 1 1.2

024 1012 3W 2 1 1.2

025 1011…