PWS_28_Jun_18.pdf

FA520918Q0100

Attachment 1

DEPARTMENT OF THE DEFENSE

730 AIR MOBILITY SQUADRON

YOKOTA AIR BASE, JAPAN

PERFORMANCE-BASED WORK STATEMENT

FOR

PREVENTIVE MAINTENANCE AND REPAIR OF

MATERIAL HANDLING EQUIPMENT

(JLG LIFTS & GENIE BOOM)

AT 730 AIR MOBILITY SQUADRON

YOKOTA AIR BASE, JAPAN

28 Jun 2018

FA520918QXXXX

Table of Contents

SECTION 1. Description of Services/General Information Page 2

SECTION 2. Reserved Page 8

SECTION 3. Appendices Page 9 Appendix A. Quarterly Inspection Checklists

B. Equipment Photos (Same models, not actual vehicles)

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform inspection, preventive maintenance, load test and repair of Material Handling Equipment (MHE), two (2) JLG Boom Lifts (Model 600S, YMLGG1038 Serial No. 0300231038 and YMLGG1039, Serial No. 0300231039) and one (1) Genie Articulated Z Boom (Model Z-45/251J DC Serial No. Z4525N57846), for the 730 Air Mobility Squadron (730 AMS), Buildings 90 and 71, at Yokota Air Base, Japan in accordance with this Performance Work Statement (PWS), commercial standards and practices, and manufacturer’s specifications.

1.1. INSPECTION, PREVENTIVE MAINTENANCE AND LOAD TEST:

1.1.1. Inspection, Preventive Maintenance: The contractor shall perform quarterly inspections, testing, and preventive maintenance for two (2) 2017 JLG Lift vehicles and one (1) Genie Boom Lift vehicle in accordance with the Quarterly Inspection Checklist described in Appendix A, MHE List and manufacturer’s service manuals. The contractor shall provide all consumable parts/materials necessary for performing maintenance.

1.1.2. Load Test. The contractor shall perform an annual load test for the equipment listed in Appendix A. The contractor shall complete the load test within ten (10) business days of the beginning of each option year. The load test shall be performed in accordance with commercial practices meeting the manufacture’s specifications. The contractor shall affix an inspection sticker stating the month and year when the said specified self-inspection was carried out and stencil next load test due date on each MHE.

The contractor shall coordinate the load test process with the Government Representative (GR) within 15 calendar days after the contract has been awarded, and then submit a schedule to the GR within 15 calendar days for approval. The contractor shall provide all consumable parts/materials necessary for performing load test.

1.1.3. Submittals.

1.1.3.1. Quarterly Inspection, Preventative Maintenance and Load Test Schedule. The contractor shall provide a one-year work schedule both in English and in Japanese to the GR and obtain his/her approval no later than fifteen (15) calendar days prior to the commencement of on-site work. The schedule shall show the time and day of the inspection, maintenance and load test for each equipment in Appendix B. The contractor shall not deviate from the approved schedule without obtaining prior to approval by the COR.

1.1.3.2. Reports. The contractor shall submit inspection, preventive maintenance and load test report in both English and Japanese. This report shall be submitted to the GR within 15 business days after the date of actual performance and shall contain the following information:

(1) Date Work Started

(2) Who performed the service

(3) Description and method of service performed

(4) Inspection, maintenance and load test data

(5) Recommendation for effective maintenance and operation:

(6) Work Completion Date:

(7) Signature of Contractor Representative:

1.2. REPAIRS

1.2.1. Repair work includes the reprocessing or replacement of parts or materials which have deteriorated and could not have been corrected through maintenance servicing. Repairs may be identified during routine maintenance service or as an on-call service. Repair work may also be required for correction of conditions and equipment that adversely affects the use of MHE.

1.2.2. If on-call service is required, the contractor shall dispatch an engineer within 72 hours after notification from the time of the GR’s on-call service request. The contractor shall report to the work location, survey, perform minor repairs, and restore the equipment to the maximum extent practicable. If the repair is unable to be made at the time of the response, the contractor shall immediately take temporary measures to ensure safety and to minimize/prevent further damages. The contractor shall submit a deficiency report in both English and Japanese to the GR of each installation within five (5) calendar days.

1.2.3. Deficiency Report. In the event that the contractor identifies needed repairs during maintenance service or at on-call service, the contractor shall immediately inform the GR and take temporary measures to ensure safety and to minimize/prevent further damages to the MHE. Additionally, the contractor shall submit a deficiency report in both English and Japanese to the GR within five (5) calendar days of the findings. The deficiency report shall include at a minimum of the following information:

(1) Finding date of failure

(3) Description of failure (pictures, drawings, etc.)

(4) Justification (what will happen if repair is not accomplished)

(5) Description of repair work

(6) Material list and man-hours for repair

(7) Proposed repair schedule

(8) Cost estimate for repair work

(9) Submission date of the report with contractor representative’s signature

1.2.4. If the estimated repair cost is below $5,000.00, or equivalent yen value, to include labor, material, equipment, and any costs associated with the on-call service (travel, labor, or other costs) if there was an on-call service, the COR will notify the contractor to immediately proceed with the repair. If the estimated repair exceeds $5,000.00, the contractor shall not commence until a notification is provided by the Contracting Officer. All repairs shall be invoiced under CLIN X002.

1.2.5. The contractor shall accomplish repair work IAW an approved schedule. If the repair work requires any utilities/operation outage, the contractor shall provide the detailed work schedule to include the outage plan, and obtain approval from the GR.

1.2.6. Repair Report. The contractor shall prepare and submit a written report within five (5) calendar days after the repair is accomplished. This report shall include:

(1) Date, time, and repair service performed, including step by step process

(2) Photographs showing deficiencies and repair performed

(3) Results of follow-on inspection, testing, and certification

(4) Repair material and labor cost, including man-hours

(5) Submission date of report with contractor’s representative’s signature

1.2.7. Repair/Replacement Parts. The contractor shall replace broken, worn or unserviceable parts identified during the performance of scheduled preventative maintenance. The contractor shall furnish parts specified by the manufacturer or of equal quality. Only new standard parts of the same manufacturer or equal quality shall be used in effecting repairs.

If the estimated repair cost is below $5,000.00, or equivalent yen value, to include labor, material, equipment, and any costs associated with the on-call service (travel, labor, or other costs) if there was an on-call service, the GR will notify the contractor to immediately proceed with the repair. If the estimated repair exceeds $5,000.00, the contractor shall not commence until a notification is provided by the Contracting Officer. All repairs shall be invoiced under CLIN X002.

1.3. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.3.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

1.3.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications. The contractor worker or subcontractor shall possess a training certification for “Specified Self-Inspection Pertaining to a Vehicle for Work at Height (特定自主検査検

査員資格)” or equivalent certificate issued by Safety Association of Cnstruction and Loading Vehicles (SACL 公益社団法人 建設荷役車両安全技術協会) or by its authorized agencies. The contractor shall submit a copy of the certification to the KO prior to the contract award.

2.1.2.2. Personnel List. Contractor shall provide a complete roster of all personnel (includes contract manager and alternate contract manager) to GR prior to commencement of work. Roster must include http://www.ecmra.mil/ name, address and telephone number of employee. Contractor shall maintain a current listing of employees, providing updates as changes occur.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall maintain a quality control program and quality control plan (QCP) to ensure services are performed in accordance with this PWS. A QCP shall be established and implemented by the contractor in order to identify and prevent defects in the quality of service performed.

2.3. QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance in by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. Warranty. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.6. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602-3

2.7. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of GR duty. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

Contracting Officer. The GR shall NOT advise the contractor HOW to perform but rather WHAT is required per this PWS and contract.

2.8. AVAILABILITY OF FACILITY.

2.8.1. Availability of Facilities. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR.

2.8.2. U.S. Legal Holidays. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

2.8.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8.4. MOBILIZATION AND PHASE-IN PERIOD. A period of 30 calendar days is deemed sufficient for the new Contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals.

Mobilization and phase-in costs are not reimbursable under this contract.

2.9. SECURITY AND SAFETY REQUIREMENTS.

2.9.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

2.9.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.9.2.1. Installation Safety/Fire Regulations. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided at the pre-performance conference.

2.9.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.9.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.9.5. Reports of Damages, Destruction, Injury, or Death

2.9.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.9.5.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.9.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the Yokota Air Base Instruction 32-2001, Fire Protection and Prevention Programs, http://static.e-publishing.af.mil/production/1/yokotaab/publication/yokotaabi32-2001/yokotaabi32-2001.pdf or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.9.7. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. Contractor shall immediately report spills or releases of hazardous materials to the KO and GR. Contractor shall be liable for containment and environmental cleanup of spill or release of such substance. Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

2.9.8. Environmental and Hazardous Material Handling. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. Precautions should be taken to prevent spills from entering sewers or waterways. The contractor must be responsible for preventing cross-connections between potable and non-potable water supply during the performance of the work under this contract.

2.9.9. Disposal of Materials: All debris generated from the work shall be removed from the job site and disposed of off base by the contractor in accordance with the laws of Japan.

http://static.e-publishing.af.mil/production/1/yokotaab/publication/yokotaabi32-2001/yokotaabi32-2001.pdf http://static.e-publishing.af.mil/production/1/yokotaab/publication/yokotaabi32-2001/yokotaabi32-2001.pdf

2.9.11. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9.12. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.9.13. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.9.14. Temporary Work Stoppage. In the event the Base Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.10. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.11. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.11.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.11.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

Reserved http://www.ecmra.mil/

SECTION 3

APPENDICES

3. APPENDICES

A: Quarterly Inspection Checklists B. Equipment Photos (Same models, not actual vehicles)

Appendix A: Quarterly Inspection Checklists

MOTORIZED EQUIPMENT

1 BATTERY CHARGING OUTLET (looseness, damage) 2 MAGNET CONTACTOR FOR CHARGING (proper operation) 3 BATTERIES (fluid level, damage) 4 BATTERIES TERMINAL (looseness) 5 BATTERY COVER (cleanliness)

MOTORS 6 MOTOR BRUSH FOR PUMP (wear) 7 MOTOR FOR PUMP (proper installation, wires) 8 MOTOR BRUSH FOR DRIVE MOTOR (wear) 9 DRIVE MOTOR (proper installation, wires) 10 MOTOR BRUSH FOR POWE STEERING (wear) 11 MOTOR FOR POWER STEERING (proper installation, wires) 12 MAGNET CONTACTOR FOR PUMP (connecting damage) 13 CONTROLLER (cleanliness) 14 BRAKE ( proper operation, fluid levels, leaks) 15 PARKING BRAKE (proper operation) 16 STEERING (proper operation)

DEVICE 17 CYLINDER HOSE FOR POWER STEERING (leaks) 18 WHEELS (damage) 19 HUB NUT (looseness) 20 WHEEL BEARING (smooth operation) 21 TIRES (air, tread depth, scratch) 22 PUMP, CONTROL BULB (leaks) 23 LIFT/TILT CYLINDER (leaks) 24 TILT CYLINDER BRACKET (damage) 25 FORK ( drop, bending forward) 26 HYDRAULIC OIL (cleanliness, level) 27 TANK FILTER (clogging)

HYDRAULIC 28 LIFT CHAIN (tension, stretch) DEVICE 29 MAST LOAD ROLLERS (damage)

30 HYDRAULIC HOSE, PIPE (leaks) 31 FORK (wear, bend, crack) 32 ATTACHMENT (proper operation) 33 REACH CYLINDER (leaks) 34 SAFETY GUARD, BACKREST (damage) 35 TURN SIGNAL (proper operation) 36 SAFETY HORN (proper operation)

SAFETY 37 LITS, METERS (proper operation)

DEVICE 38 LUBRICATION

39 GENERAL TEST

RECIPROCATING ENGINE EQUIPMENT

1 RADIATOR (clog, leaks, coolant level) 2 BATTERIES (fluid level, damage) 3 AIR FILTER (cleanliness) 4 FAN BELT (tension/fraying) 5 SPARK PLUG (damage) 6 DISTRIBUTOR (damage)

ENGINE 7 FUEL FILTERS (cleanliness) 8 ENGINE OIL (cleanliness, level) 9 OIL FILTERS (cleanliness) 10 STARTER DEVICE (starter, battery, etc…) 11 IDLING (max rev) 12 LPG DEVICE (proper installation) 13 ENGINE MOUNT BRACKET (looseness, crack) 14 CLUTCH (play, weak) 15 BRAKE (fluid level, leaks) 16 BRAKE (play, proper operation) 17 PARKING BREAK (proper operation)

18 STEERING (proper operation) DEVICE 19 WHEELS (damage)

20 HUB NUT (looseness) 21 WHEEL BEARING (smooth operation) 22 TIRES (air, tread depth, scratch) 23 PUMP, CONTROL BULB (leaks) 24 LIFT/TILT CYLINDER (leaks) 25 TILT CYLINDER BRACKET (damage) 26 FORK ( drop, bending forward) 27 HYDRAULIC OIL (cleanliness, level)

HYDRAULIC 28 TANK FILTER (clogging) DEVICE 29 LIFT CHAIN (tension, stretch)

30 MAST LOAD ROLLERS (damage) 31 HYDRAULIC HOSE, PIPE (leaks) 32 FORK (wear, bend, crack) 33 ATTACHMENT (proper operation) 34 REACH CYLINDER (leaks) 35 SAFETY GUARD, BACKREST (damage) 36 TURN SIGNAL (proper operation)

SAFETY 37 SAFETY HORN (proper operation) DEVICE 38 LIFT, METERS (proper operation)

39 LUBRICATION

40 GENERAL TEST

Appendix B: Equipment Photos (Same models, not actual vehicles)

PERFORMANCE-BASED WORK STATEMENT