PWS.pdf

FA520918Q0084

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

ERECTION, RENTAL, AND DISMANTLING OF

PREFABRICATED FACILITIES

AT CAMP HIGASHI CHITOSE, JAPAN

YS-19-75 (CCF, CP AREA/DFAC)

JUL 2018

(FFWR No. HU-00004-8J)

TABLE OF CONTENTS

SECTION 1 Description of Services/General Information Page 3

SECTION 2 Services Summary Page 12

SECTION 3 Appendices Page 13

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary for four (4) pre-fabrication buildings and an electrical power distribution system(s) at YS-19-75, Camp Higashi Chitose, Hokkaido, Japan Ground Self Defense Force (JGSDF), Japan in accordance with (IAW) this Performance Work Statement (PWS), attached drawings, and commercial and local standards and practices.

The contractor shall provide erection; rental; maintenance and repair; heating; and, dismantling services for the below pre-fab buildings, which are to be used as a temporary Mission Training Complex (also referred to as Central Control Facility) and two (2) entry control access points for the Main Command Post (CP) area:

Pre-fab No. 1: 9m x 75.6, 2-Story for Central Control Facility (Sheets S-01/3) Pre-fab No. 2: 9m x 75.6m, 2-Story for Central Control Facility (Sheets S-01/4) Pre-fab No. 3: 5.4 m x 3.6m, 1-Story for access control points at Main Command Post Area (referenced drawings Sheets S-06/7) Pre-fab No. 4: 3.6 m x 3.6m, 1-Story for access control points at Main Command Post Area (referenced drawings Sheets S-06/7)

The contractor shall also provide erection, rental, noise abatement testing, maintenance, repair, and dismantling of an electrical power distribution system(s) sufficient to fully power or supplement the following facilities:

Facility 1: Pre-fab Buildings No. 1-4 (Government installed) Facility 2: Bldg 1323 (Gymnasium) Facility 3: Bldg 2303 (Gymnasium) Facility 4: Main Command Post Area Facility 5: Camp Dining Facility

1.1. Performance Period. The performance period of this contract is 10 September 2018 through 31 January 2019, and is broken out into the below phases:

1.1.1. Erection. Generator installation with noise abatement testing and verified compliance with local ordinance shall be completed by 9 Nov 18. Once all work is complete, the Government will conduct a facility acceptance inspection from 8-9 Nov 18, which will allow for final testing and correction of identified deficiencies.

1.1.2. Rental. The pre-fab building and generator rental period shall be from 10 Nov to 18 Dec 18. The Government will take occupancy of the pre-fab buildings on 10 Nov 18.

1.1.3. Dismantling/Restoration. The contractor shall dismantle the pre-fab buildings and electrical power distribution system(s) no later than 31 Jan 19. The contractor shall restore the property to its previous condition to be accepted by the Government. The start date and schedule for dismantling/ restoration work will be coordinated with the Contracting Officer’s Representative (COR) prior to commencement of work.

1.2. Pre-fabricated Building Specifications. The contractor shall provide “Kumitate-Shiki” and “Cold district” type pre-fab buildings, using ”V” shape 0.8mm thick (H= 88mm) light-gage steel. The minimum section modulus (Zx) shall be 22.42 cm³/cm with flat-type ceilings, insulated walls, windows, fixed and/or sliding doors, floor panels, access stairways and door canopies. Erection standards for the pre-fab buildings shall be IAW guidelines established by the manufacturer for the intended purpose of use.

1.2.1. For all pre-fab buildings:

1.2.1.1. Wall panels shall be 40 mm (minimum) thick and consist of an insulation core faced on both sides with approximately 0.27 mm metal sheets.

1.2.1.2. Skirt boards (12mm thick plywood) shall be provided between building base and ground.

1.2.1.3. Exterior entrance doors shall be aluminum panel sliding doors (20m height) and shall include a lock device.

1.2.1.4. All window glasses shall be frosted and double layered windowpane.

1.2.1.5. Access holes shall be provided for network/electrical cabling in walls, ceiling panels and floorboards. The COR will direct access-hole location and size.

1.2.2. For pre-fab buildings No. 1 and 2 only:

1.2.2.1. Two (2) 1.8m interior wooden stairways with handrails and two (2) 750mm steel exterior stairways with inside handrails, sidewalls and plastic corrugated sheet roofing shall be provided at both ends of each building. The contractor shall provide exterior building buttress support.

1.2.2.2. Baffles and vertical walls shall be provided at each interior stairway to prevent heat loss from the lower floors.

1.2.2.3. Plastic corrugated sheet canopy, exterior lighting, wooden steps with doormat and stairs shall be provided at each exterior entrance.

1.2.2.4. A ventilation system with 200mm diameter wall mounted exhaust fans (pressure type), air intake louvers, and weather covers in the attic space shall be provided for prevention of dew condensation.

1.2.3. For pre-fab building No. 1 only:

1.2.3.1. Floor to ceiling partition walls shall be provided with lockable sliding doors per attached Drawing 1, S-03. Wall thickness shall be no less than 90 mm.

1.2.3.2. One (1) 3m wide hallway shall be provided between the pre-fab building and existing building (gym #1323) with plastic corrugated sheet roofing, siding and two (2) aluminum sliding pane type doors (2m height) with lock device.

1.2.4. Kerosene forced flue (FF) type heaters shall be provided as follows:

Pre-fab Building No. 1. The contractor shall provide eight (8) heaters with a capacity of 13,700 Kcal/H and one (1) heaters with a capacity of 4,300 Kcal/H; heaters should be arrayed with one (1) small and four (4) large on first floor and four (4) large on second floor.

Pre-fab Building No. 2. The contractor shall provide eight (8) heaters with a capacity of 13,700 Kcal/H four (4) per floor.

Pre-fab Building No. 3/4. The contractor shall provide one (1) heater with 4,300 Kcal/H capacity per building.

1.2.5. The contractor shall provide external fuel tanks (one for each heater) with a 490-liter capacity and fume exhaust system. The contractor shall provide fuel for the heater for the initial operation test, but kerosene will be provided by the Government during the rental period. Fuel pumps (fuel servers) shall be installed on the top-floor of buildings with two floors. Fuel reservoirs must be positioned to avoid foot and vehicle traffic; a fuel-spill container shall be provided at the base of each fuel tank to prevent ground contamination in the event of leakage.

1.3. Electrical Power Distribution System.

1.3.1. The contractor shall provide an electrical power distribution system for the five (5) facilities provided in para 1.0 above. This electrical system shall be completed with cable wiring, panel boards, fluorescent lighting, wall switches, receptacles and bracket lights at entrances IAW the attached drawings and para 1.4.

1.3.2. The contractor shall provide one (1) generator plant with two (2) generators for each facility:

Facility 1 thru 4: 400KVA, 3PH-4W-120/208V, 60Hz diesel engine generators Facility 5: 220KVA, 3PH-4W-120/208V, 60Hz diesel engine generators

1.3.2.1. All power plants must be serviced by two (2) generators for a total of ten (10). The generators shall be enclosed and/or be sound-proofed consistent with local ordinance.

1.3.2.2. Fuel tanks with a minimum capacity of 490 liters and individual spillage containers will be provided by the Government for each diesel engine generator, but the contractor shall provide fuel and lubricants shall for all generators throughout the rental period; the contractor shall provide fuel/oil delivery slips to the COR after each delivery.

1.3.3. The contractor shall provide and install electrical distribution wiring, fixtures, outlets, cables, wiring, accessories, and molded case circuit breakers.

1.3.4. The contractor shall provide suspension wires in work tents sufficient to attach fluorescent lighting systems.

1.3.5. Electrical system shall be installed in the pre-fab buildings, existing buildings, and the tents with cable wiring, panel boards, fluorescent lighting (with suspension wire for tents), wall switches, receptacles and bracket lights at entrances.

1.3.6. All 120V power drops shall be painted red for easy identification.

1.3.7. Electrical power shall be provided and maintained 24hr/7days for continuous and uninterrupted power throughout the rental period. Maintenance service shall be provided without delay or interruption and commence 10 Nov 18 at 0830 and conclude 18 Dec 18 at 1700 (rental period).

1.3.8. The contractor shall provide repair service for all the electrical facilities, generators, power distribution system, electrical accessories, fluorescent lights and other light fixtures. The COR will notify the contractor, if needed, and the contractor shall respond IAW para 2.1.1.1. below.

1.3.9. At no time shall the contractor accept requests to add, modify, repair, or extend electrical power or services from anyone (to include the JGSDF, representatives, or visiting U.S. Military forces) other than the COR. All requests shall be reported to the COR for action by the Contracting Officer (KO).

1.4. Electrical Work Specification. Electrical work shall meet or exceed the following specifications.

1.4.1. Code Compliance. Electrical installation shall comply with all requirements specified by the National Fire Protection Association (NFPA), No. 70, National Electrical Code, Chapter 5, Special Occupancies, Article 590, ‘Temporary Installations’ and the Japan Electric Association (JEAC).

(NFPA): http://www.nfpa.org/index.asp?rp=t (JEAC): http://www.denki.or.jp/pub/jeacjeag.html

1.4.2. General Installation Requirements. All materials and equipment shall be installed IAW approved codes, standards, and manufacturer recommendations.

1.4.3. Grounding. Ground rods and wire conductors for equipment grounding shall be installed IAW Article 590 of National Electrical Code and Japan Electric Association (JEAC) standards.

1.4.4. Operating Tests. Upon installation of electrical generators and power distribution systems, the contractor shall conduct operating tests to verify serviceability prior to delivery. Equipment tests shall be performed in the presence of the COR. The contractor shall furnish instruments, materials, and personnel required for the test.

1.4.5. Ground-Resistance Measurements. Ground-resistance measurements shall be certified by the contractor and provided to the COR upon completion of electrical system installation. The data provided shall include the measured ground resistance of each grounding rod, the rod’s location, grounding system used, soil conditions, and noted resistance at the time of measurement. Ground-resistance measurements shall be made in normal dry weather, not less than 48-hours after rainfall, with the underground test location isolated from other grounding rods. If applicable, the contractor shall dig a hole and shall remove frozen soil to make dry conditions for the measurements. The ground resistance shall be measured using the ‘fall-of-potential’ method before the operating test and shall not exceed 25 ohms (10 ohms for the Command Post area) when measured in normal dry conditions.

1.4.6. Facility Acceptance Inspection. The COR shall conduct a facility acceptance inspection on or before 9 Nov 18, based on contractor completion of the erection services and Government concurrence with an earlier inspection date.

1.4.7. Engineering Support. The contractor shall provide an engineer(s) at the job site 24hr/ 7days for maintenance and repair services. The engineer(s) provided shall be licensed/certified to maintain and repair electrical generators, power distribution systems, and all other equipment.

1.5. Work Space. The Government will allow the contractor to set up a work space for their employees for this requirement at the site. The location shall be coordinated through the COR and provided to the contractor prior to contract performance; the COR will provide suitable ground space in close proximity to the work site but not to exceed twenty (20) square meters.

1.6. Submittals. The contractor shall provide submittals to the COR for approval for each item listed below within the specified number of business days following contract award. Descriptive information shall be supported by catalogs, certificates of compliance, or other data published by the manufacturer to demonstrate conformance with specification requirements prior to installation. The contractor shall submit four (4) copies of following documents.

1. Building shop drawings. (within seven (7) days)

a. Plans for building with bracing locations.

b. Typical section of building

c. Typical section of hallway

d. Ventilation system layout

2. Utility equipment. (within ten (10) days)

a. FF type heaters, capacity, 13,700 Kcal/H/4,300 Kcal/H.

b. 490-liter fuel reservoirs with spillage containers

c. Fuel lift pump (Fuel server)

d. Ventilation equipment (fan, louver and cover)

3. Electrical materials and equipment. (within 12 days)

a. Cables

b. Light fixtures

c. Enclosed circuit breakers

d. Panel board

e. Generator

f. 490-liter fuel reservoirs with spillage containers

1.7. Disposal of Materials. The contractor shall remove all debris and unsalvageable materials generated at the work site IAW local Japanese law. No debris will be disposed of on the JGSDF installation.

1.8. Removal and Restoration. After the removal of pre-fab buildings, the contractor shall repair any ground surface damage caused by temporary construction to its original condition.

2.0. GENERAL INFORMATION.

2.1. Contractor Personnel.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.1.1. Contract Manager Availability. The contract manager/alternate shall be physically present or readily available throughout the contract period. The manager/alternate should be available for meetings at the worksite within one (1) hour of a COR request for repair service and within two (2) hours for routine administrative matters.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualification. The contractor shall be responsible for obtaining all necessary licenses and permits to perform the work described by this PWS. The Contract Manager/alternate shall possess at least a 2nd Category Electrical Engineer’s Licenses (第二種電気工事士）to supervise the work site.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See Federal Acquisition Regulation (FAR) Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.2. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

2.3. Quality Assurance. The Government will evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. Contracting Officer (KO) Authority. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the FAR 1.602-3.

2.6. Contracting Officer’s Representative (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO.

2.7. Hours of Operation. The work site will be made available 24hrs/7days, including Japanese and U.S. holidays. Deviation from this requirement may be made with the approval of the COR.

2.8. Security Requirements. The contractor shall ensure each employee obtains required access passes and identification items for entry to the JGSDF work site. The contractor shall be responsible for all controlled-area pass or badges issued to his employees under this contract IAW JGSDF regulations. The Contractor shall return employee identification cards to JGSDF security forces within 24-hours of work termination. Management of access passes and entry approval remains the sole responsibility of JGSDF security forces. Questions concerning entry policy must be addressed directly to the installation security office.

2.8.1. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.2. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography

2.9. Reports of Damages, Destruction, Injury, or Death.

2.9.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.9.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.10. Contract Manpower Reporting. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.10.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.10.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

http://www.ecmra.mil/

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective PWS Paragraph

Performance Threshold Method of Assessment

SS#1: Erection and Maintenance of Prefabricated Buildings and Electrical Power Distribution System

1.2 thru 1.3.7 &

1.4. thru 1.4.7

Six (6) defects allowed that are correctable and do not affect performance period.

Periodic Inspections

SS#2: Repair 1.3.8 Three (3) defects allowed, but none can be a failure to respond in a timely manner

100% Inspection

SS#3: Submittals 1.6. Two (2) late deliverables allowed

100% Inspection

SECTION 3

APPENDICES

A. Site Plans and/or Details

Drawing No. Description

YS-19-75 T-01 CAMP HIGASHI CHITOSE

BASE CAMP

TITLE SHEET

YS-19-75 S-01 CCF SITE LAYOUT PLAN

YS-19-75 S-02 PLANS OF BLDG 1323

YS-19-75 S-03 PLANS OF PREFAB BLDG NO.1, DETAIL AND SECTION

YS-19-75 S-04 PLANS OF PREFAB NO.2

YS-19-75 S-05 TYP SECTION OF REFAB BLDG

YS-19-75 S-06 CP AREA SITE LAYOUT PLAN

YS-19-75 S-07 PLANS OF BLDG 2303

YS-19-75 S-08 PLANS AND SECTION

YS-19-75 S-09 OUTSIDE WIRING PLAN FOR “CCF” AREA

YS-19-75 S-10 BLDG NO. 1323 OUTLET WIRING PLAN, 100V

YS-19-75 S-11 BLDG NO. 1323 LIGHTING AND OUTLET WIRING PLAN, 120V

YS-19-75 S-12 BLDG NO. 1323 FEEDER CABLE PLANS

YS-19-75 S-13 OUTLET WIRING PLANS FOR PREFAB BLDGS, 100V

YS-19-75 S-14 PREFAB BLDGS EXHAUST FAN WIRING PLAN 2ND FLOOR, 100V

YS-19-75 S-15 FEEDER CABLE PLANS FOR PREFAB BLDGS, 100V

YS-19-75 S-16 PREFAB BLDGS LIGHTING PLANS

YS-19-75 S-17 PREFAB BLDGS OUTLET WIRING PLANS, 120V

YS-19-75 S-18 KBSC ROOM OUTLET WIRING PLANS AND DETAIL

YS-19-75 S-19 PREFAB BLDGS FEEDER CABLE PLANS, 120V

YS-19-75 S-20 OUTSIDE WIRING PLAN FOR “CP” AREA

YS-19-75 S-21 OUTLET WIRING PLANS FOR BLDG NO. 2303, 120V

YS-19-75 S-22 WIRING PLANS FOR JISE TENTS, 100V AND 120V

YS-19-75 S-23 WIRING PLANS FOR TENTS, 100V AND 120V

YS-19-75 S-24 WIRING PLANS FOR TENTS, 120V

YS-19-75 S-25 OUTSIDE WIRING PLAN FOR “DFAC” AREA

YS-19-75 S-26 WIRING PLAN AND DETAIL FOR “DFAC” AREA, 120V

YS-19-75 S-27 OUTLET WIRING PLANS FOR CHAPEL

YS-19-75 S-28 BLDG NO. 3101 OUTLET WIRING PLAN, 100V

YS-19-75 S-29 BLDG NO. 3115 OUTLET WIRING PLAN, 100V

YS-19-75 S-30 BLDG NO. 3216 OUTLET WIRING PLAN, 100V

YS-19-75 S-31 BLDG NO. 3220 OUTLET WIRING PLAN, 100V

YS-19-75 S-32 DETAILS

YS-19-75 S-33 CONNECTION DIAGRAM FOR CCF/CP AREA