PWS.pdf

ATTACHMENT 1 RFQ# FA520918Q0083

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

GROUNDWATER AND LANDFILL GAS ANALYSIS AND

MONITORING

AT

ASH DISPOSAL LANDFILL, CAMP ZAMA

(FEWR No. HF-00818-8J) 11 Jun 18

INTRODUCTION

Built in 1985 (expanded in 1995), Camp Zama Ash Disposal Landfill (Facility No. 1032) is located at the northern end of Camp Zama at an elevation of approximately 98 meters (m) above mean sea level (amsl). The facility is lined and has an earth berm designed to funnel stormwater leachate to the adjacent industrial wastewater treatment plant prior to the discharge to a natural waterway. The facility is also equipped with a landfill gas venting system consisting of one (1) large vent and one (1) small vent. In 2005, five (5) groundwater monitoring wells were installed around the landfill.

The geology in the area generally consists of loamy soils developed on Quaternary alluvial and volcanic deposits of sand, mud, gravel, and volcanic ash. The subsurface soil is a rocky loam underlain by layers of gravel, sand, conglomerate, volcanic ash, peat and muck, which extend to at least 74 m below ground surface (bgs). Perched groundwater is located at elevations ranging from approximately 92 m to 96 m amsl in the area immediately surrounding the landfill.

Table of Contents

SECTION 1 Description of Services / General Information Page 2-10

SECTION 2 Reserved Page 11

SECTION 3 Reserved Page 11

SECTION 4 Appendices Page 11-14

Appendix A. Applicable Test Methods and Frequency of Groundwater

Appendix B. Applicable Test Methods and Frequency of Landfill Gas

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform groundwater and landfill gas analysis and monitoring for the Camp Zama Ash Disposal Landfill in accordance with this Performance Work Statement (PWS), commercial standards and practices, manufacturer standards, Japan Environmental Governing Standards (JEGS), and Japanese environmental laws, regulations, and guidance.

1.1. PLANNING.

1.1.1. Preliminary Site Survey. The contractor shall conduct preliminary site survey within 14 calendar days after contract award (basic) and prior to beginning services for each option year.

The contractor shall survey well conditions, geologic and geographic settings, site access, service areas, potential hazards, and any other obstacles or conditions that would interfere with the project development. The contactor shall conduct groundwater gauging of the existing wells and determine the groundwater gradient for the site.

The contractor shall submit a preliminary site survey report within seven (7) calendar days after the completion of the site survey. The report shall include rationales to select four (4) out of five

(5) existing wells, which groundwater samples should be collected from. The contractor will be notified by the Government Representative (GR) which groundwater wells shall be used for sampling.

1.1.2. Work Schedule. The contractor shall coordinate with the GR for work schedule. The contractor shall make necessary adjustments to the schedule as determined necessary to avoid disruptions to the Army’s mission-essential activities. The adjustments and revisions shall be made at no additional cost to the Government.

1.2. SAMPLING AND ANALYSES OF GROUNDWATER

1.2.1. Well Purging. The water present in a well shall be removed prior to sampling. Purging shall be accomplished by using a clean submersible pump. The purge water shall be evaluated during purging and analyzed in field for temperature, pH, and specific conductivity. At least four (4) readings shall be taken during the purging process. The purging procedures shall be repeated until at least three (3) well volumes are removed and when consecutive field parameter measurements (temperature, pH and conductivity) have been stabilized.

1.2.2. Before initiating sampling, the depth to standing water, depth to an immiscible layer if any, and/or the total depth of the well shall be measured and recorded. If an immiscible phase is detected, the GR shall be notified immediately and no sample shall be collected unless specifically authorized by the GR.

1.2.3. Low Yield Well. Low yield wells are the wells that exhibit less than 80 percent recovery after two (2) hours. If this is the case, only one borehole volume of water shall be removed.

1.2.4. Sampling and Analyses of Groundwater. A period of no more than two (2) hours shall elapse between purging and sampling to prevent groundwater interaction with the casing and atmosphere. Depth to the water shall be measured and recorded prior to sampling to demonstrate the degree of recovery of the well. Groundwater samples shall be collected from each of the four

(4) selected wells and measured in accordance with the test methods and frequencies outlined in Appendix A.

1.2.5. Dioxins. The parameters subject to the testing shall include polychlorinated-dibenzo-para-dioxins (PCDDs), polychlorinated dibenzofurans (PCDFs) and coplanar PCBs (Co-PCBs).

The test procedures include isomer-specific determination of the PCDDs, PCDFs, and Co-PCBs in groundwater.

1.3. SAMPLING AND ANALYSES OF LANDFILL GAS. The contractor shall collect gas samples emitted from the two (2) vents on the landfill in accordance with JIS K0095 (Methods for Sampling of Flue Gas). Analytes, frequencies of testing, and required methodologies are presented in Appendix B.

1.4. Permits and Certifications. The contractor shall possess permits for the “Jigyou Touroku” (事業登録) for the “Measurement Certification Business– Concentration” (計量証明事業 – 濃 度) and “Measurement Certification Business – Specific Concentration” (計量証明事業 – 特定

濃度) by an appropriate governmental authority under the Measurement Law of Japan (計量法).

1.5. SUBMITTALS AND REPORTS. All submittals under this contract shall be written in English and Japanese.

1.5.1. Quarterly Report. The contractor shall prepare and submit to the GR one (1) hard-copied report for the 1st, 2nd and 3rd quarters of each contract year within 30 calendar days after the completion of each quarter. The reports shall include all analytical results in a format developed by the contractor. In addition, the quarterly reports shall include a comparison of the analytical results to applicable Japanese Environmental Standards.

1.5.2. Annual Report. The contractor shall prepare and submit an annual report to the GR within 30 calendar days after the completion of all sampling conducted for the contract period.

One (1) booklet-type hard-copy and one (1) digital copy of the report shall be provided to the

GR.

Annual reports shall include results of the preliminary site survey (evaluation of site conditions, groundwater gauging, groundwater gradient evaluation, rationales for selection of monitoring wells, etc.), sampling data, and Certificates of Environmental Measurement in a specific format developed by the contractor in accordance with the Measurement Law of Japan. The annual reports shall also include field documentation, applicable standards, conclusions, and recommendations as appropriate. Onsite record keeping and reporting shall be complete and accurate enough to permit reconstruction of field activities. Additional information such as observation of static water level elevations, measurement of groundwater flow and landfill gas emission rates, applicable Japanese Environmental Standards, references etc. shall be presented in the report separately from the Certificates of Environmental Measurement. Annual reports shall include analytical reports for dioxins as specified in JIS K 0312 (2008).

1.5.3. Emergency Report The contractor shall provide an emergency report in the case of any abnormal occurrences (such as exceedances of the Japanese Environmental Standards, changes to groundwater flow directions, observation of immiscible phases, etc.) are observed during the periodic monitoring, the contractor shall notify the GR within seven (7) calendar days after the first observation, providing Certificates of Environmental Measurement, Monitoring Well Field Sampling Log, and/or any other supporting documentation.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the

GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Day 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays

11 Aug Mountain Day 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs.

The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG Japan Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the GR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1- 1-2008-Being-Revised/

2.8.8. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Safety Data Sheets (SDS). Upon request of the GR, the contractor shall submit the SDS to the

GR.

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste. Per Army Regulation 200-1 and the USAG Japan Regulation of 27 Feb 2013, all personnel are required to complete the Environmental awareness training (approximately 30 minutes) prior to the commencement of work on USAG Japan installations. The training record shall be retained and a copy submitted to the Environmental Division, DPW through the GR.

2.8.10. Environmental and Hazardous Material Handling. The Contractor shall follow the installation Spill Prevention and Response Plan (SPRP) in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.13. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.ecmra.mil/Default.aspx.

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

RESERVED

SECTION 3

RESERVED

SECTION 4

APPENDICES

APPENDIX A. Applicable Test Methods and Frequency of Groundwater

APPENDIX B. Applicable Test Methods and Frequency of Landfill Gas

APPENDIX A

Applicable Test Methods and Frequency of Groundwater

GROUNDWATER

Test Parameter Frequency Test Method pH Once a month

JIS K 0102.12.1

Electric Conductance JIS K 0102.13 Chloride Ion JIS K 0102.35 Trichloroethylene

Once a quarter

JIS K 0125.5.1, 5.2, 5.3.2, 5.4.1 or 5.5 Tetrachloroethylene JIS K 0125.5.1, 5.2, 5.3.2, 5.4.1 or 5.5 Dichloromethane JIS K 0125.5.1, 5.2, 5.3.2 or 5.4.1 Carbon Tetrachloride JIS K 0125.5.1, 5.2, 5.3.2, 5.4.1 or 5.5 1,2-dichloroethane JIS K 0125.5.1, 5.2, 5.3.2 or 5.4.1 1,1-dichloroethylene JIS K 0125.5.1, 5.2, 5.3.2 or 5.4.1 1,2-dichloroethylene JIS K 0125.5.1, 5.2 or 5.3.2 for Cis Conformation. JIS K

0125.5.1, 5.2 or 5.3.1 for Trans Conformation.

1,1,1-trichloroethane JIS K 0125.5.1, 5.2, 5.3.2, 5.4.1 or 5.5 1,1,2-trichloroethane JIS K 0125.5.1, 5.2, 5.3.2, 5.4.1 or 5.5 1,3-dichloropropene JIS K 0125.5.1, 5.2, 5.3.2 or 5.4.1 Benzene JIS K 0125.5.1, 5.2, 5.3.2 or 5.4.2 Vinyl Chloride Monomer

Attached Table, Japan Environmental Agency’s Guidance No.10 issued in 1997.

1,4-Dioxane Attached Table 7, Japan Environmental Agency’s Guidance No.59 issued in 1971.

Dioxins One a year JIS K 0312 (2008) Potassium Permanganate Consumption Rate

Once a year

Japan Water Works Association Method No. 17

Biological Oxygen Demand

JIS K 0102.21

Cadmium JIS K 0102.55 Cyanide Compounds JIS K 0102.38.1.2 and 38.2 Lead and Lead Compounds

JIS K 0102.54.1

Chromium (VI) JIS K 0102.65.2.1* Arsenic and Arsenic Compounds

JIS K 0102.61.2

Total Mercury Attached Table 1, Japan Environment Agency’s Guidance No.59 issued in 1971.

Alkyl Mercury Compounds

Attached Table 2, Japan Environment Agency’s Guidance No.59 issued in 1971, and Attached Table 3, Japan Environment Agency’s Guidance No.64 issued in 1974

PCB JIS K 0093 or Attached Table 3, Ministry of the Environment’s Guidance No.59 issued in 1971.

Thiuram

Once a year

Attached Table 4, Japan Environment Agency’s Guidance No.59 issued in 1971. Use 100 mL sample for pretreatment (both Solvent Extraction and Solid-Phase Extraction)

Simazine Attached Table 5 - No.1 or 2, Japan Environment Agency’s Guidance No.59 issued in 1971. Use 100 mL sample for pretreatment (both Solvent Extraction and Solid-Phase Extraction)

Thiobencarb Attached Table 5 - No. 1 or 2, Japan Environment Agency’s Guidance No.59 issued in 1971. Use 100 mL sample for pretreatment (both Solvent Extraction and Solid-Phase Extraction)

Total Selenium JIS K 0102.67.2

* If samples are colored or contain chemical constituents to reduce Chromium (VI), JIS K

0102.65 Remark 15(b) and JIS K 0102.65.1 shall be used.

APPENDIX B

Applicable Test Methods and Frequency of Landfill Gas

Landfill Gas Test Parameter Frequency Test Method

Methane (CH4)

Twice a year (once in winter and once in summer)

JIS K 2301

Carbon Dioxide (CO2) JIS K 2301 or JIS K 0304 Hydrogen Sulfide (H2S) JIS K 2301 or JIS K 0108 Ammonia (NH3) JIS K 2301 or JIS K 0099 Oxygen (O2) JIS K 2301 or JIS K 0301 Nitrogen (N2) JIS K 2301 Flow Rate / Pressure Applicable Japanese methods