2._PWS.pdf

Attachment 1 FA520918Q0075

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, MAINTENANCE, AND

TESTING OF RELAYS

AT CAMP ZAMA SUBSTATION,

BUILDING No. 138, CAMP ZAMA

(FEWR No. JF-40022-4J)

20 Jun 2018

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Services Summary Page 8

SECTION 3 Reserved Page 9

SECTION 4 Appendices Page 10

APPENDIX A: The Location of Job Site

APPENDIX B: Minimum Required Items for Inspection, Maintenance, & Testing of Relays at Camp Zama Substation

APPENDIX C: Photograph of Apparatus

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform inspection, maintenance, and testing of relays at Camp Zama Substation, building

138, Camp Zama. This services shall be performed in accordance with this Performance Work Statement

(PWS), attached appendices, manufacturer standards, and commercial practices meeting manufacturer specifications.

1.1. INSPECTION, MAINTENANCE, AND TESTING.

1.1.1. Background. Camp Zama substation, building 138 was established in 2001. At the same time, the substation and main power receiving equipment start operation. Almost electrical equipment in substation were manufactured by Fuji Electric Co., Ltd. Generally, inspection, maintenance, and testing equipment for main power receiving substation is performed annually. At the substation plant, facility number 138, last inspection, maintenance, and testing of equipment for main power receiving substation were performed September 2007.

1.1.2. Inspection, Maintenance, and Testing. The contractor shall perform inspection, maintenance, and testing of existing main power receiving system at Camp Zama Substation, building 138, Camp

Zama. Minimum required maintenance items are listed in Appendix B. Also, this service include the following.

(1) Gas insulation switch gear system inspection.

(2) Main transformer (66/6.6kV) inspection.

(3) High voltage secondary switch gear system inspection.

(4) General test for high voltage apparatus.

(5) Protection relay test.

1.1.3. Performance Reports. The report shall be prepared in both English and Japanese and submitted to the authorized Government Representatives (GR) within 30 calendar days after the completion date.

Such reports shall be submitted in booklet-type form, which shall include as a minimum the following information:

(1) Type of required maintenance

(2) Date work started

(3) Name of people who performed

(4) Equipment item checklist

(5) Description of each service performed (per item no. of each maintenance requirement, see

Appendix B).

(6) Drawings/sketches for specified service areas

(7) Pictures/photographs such as deteriorated parts, replacement of new parts, etc

(8) Test and analyzed data results

(9) Recommendation for effective future maintenance programs/schedules and operation

(10) Date of work completion

(11) Cost break-down for each maintenance provided, per maintenance item (labor cost and material cost)

(14) Signature of manufacturer’s (Fuji Electric Co., Ltd’s) representative.

1.1.4. Schedule. The power outage date and time will be specified by the GR, and duration of the down time should not exceed 8 hours in this contract. The contractor shall provide maintenance schedule to the

GR(s) for approval within 15 days from government specified performance start date. The maintenance schedule shall include the following;

(1) Proposes to perform inspection, maintenance, and testing performance

(2) Schedule date and time for start of each item in Appendix B

(3) Schedule date and time for completion of each item in Appendix B

(4) Schedule date and time for power outage

(5) Number of man–hours needed for each work element

The approved schedule will be used by the GR(s) to inspect the contractor’s work.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued by the KO or GR.

If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. The contractor is required to provide electricians who have adequate experience in maintenance and overhaul of the similar sized electrical substation, electrical equipment listed under this contract. The contractor or sub-contractor’s personnel shall possess the following certificates or licenses or their equivalent at all time while performing work.

Chief Electrical Engineer License, 2nd Class (第２種電気主任技術者)

Electrical License, 1st Class (電気工事士１種)

The required certificates/licenses shall be current and updated when changes occur.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Third Country Nationals (TCN). The security forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Reserved.

2.2. Reserved.

2.3. Reserved.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall

NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0900 - 1600 hours unless prior arrangements have been made with the GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days

3rd Monday in January Martin Luther King Jr.’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th of July* Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11 November* Veterans Day

4th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

11 August Mountain Day

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the

Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other

Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Reserved

2.8.8. Reserved.

2.8.9. Reserved.

2.8.10. Reserved.

2.8.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.13. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The

Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours

(including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f

SECTION 2

SERVICES SUMMARY

This section is reserved.

SECTION 3

THIS SECTION IS RESERVED.

SECTION 4

APPENDICES

APPENDICES.

APPENDIX A: The Location of Job Site

APPENDIX B: Minimum Required Items for Inspection, Maintenance, &

Testing of Relays at Camp Zama Substation

APPENDIX C: Photograph of Apparatus