5._PWS_wo_map.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, TEST, MAINTENANCE

AND REPAIR OF CRANES AND HOISTS

IN

SAGAMI GENERAL DEPOT

24 May 2018 (FEWR No. SF-00224-5J)

Attachment 1 for FA520918Q0060

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Services Summary Page 9

SECTION 3 Appendices Page 9

Appendix A Locations of Job Site

Appendix B List of Cranes/Hoists

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform inspection, testing, maintenance, and repair of cranes and hoists in Sagami General

Depot (SGD). These services shall be performed in accordance with (IAW) this Performance Work

Statement (PWS), attached appendices, the Japan Industrial Safety and Health Law, Periodical Voluntary

Inspection Guidance of The Overhead Crane (天井クレーンの定期自主検査指針), 29 CFR 1910.179, and commercial standards and practices.

1.1. INSPECTION, TESTING, AND MAINTENANCE.

1.1.1. Inspection and Testing. The contractor shall perform monthly and annual inspection, testing, and certification of the cranes and hoists. Monthly performance will be for 11 months, while the annual performance will be during the 12th month. Monthly inspection shall be performed IAW Article 35 and annual inspection IAW Article 34 of The Safety Ordinance for Cranes (Ordinance of the Ministry of

Labor No. 34, September 30, 1972). The contractor shall certify the usability of each crane and hoist as well as capability to function safely.

Note: As a weight load test, the contractor shall obtain a weight test certification for all cranes and hoists which hoisting net load are greater than or equal to 3 tons. A weight test certification shall be issued from registered authority of performance inspection (登録性能検査機関) by the Ministry of Health, Labor and

Welfare (厚生労働省).

1.1.2. Maintenance. The contractor shall create a preventive maintenance plan IAW with the manufacturer’s standards/recommendations as well as a maintenance schedule for Contracting Officer’s

Representative (COR) approval no later than 15 calendar days after contract award. The contractor shall perform the maintenance of the cranes and hoists IAW the approved plan.

1.1.3. Annual Work Schedule. The contractor shall provide an annual work schedule no later than 15 calendar days after award (and the start of each option period) for COR approval. The annual work schedule shall include the order in which the contractor proposes to perform services, the dates on which the contractor will start a work element, the scheduled completion dates, and the number of man-hours needed for each work element.

1.1.4. Inspection, Testing, and Maintenance Reports. The contractor shall complete and maintain standard checklists that are in the Periodical Voluntary Inspection Guidance of the Overhead Crane (天井

クレーンの定期自主検査指針) for monthly and annually inspection reports. The contractor shall stencil the equipment with the new certification date within 48 hours of completing inspections or maintenance.

The report shall include the date and time of the service, the location of the crane or hoist, and the name of the technician performing the services. The reports and load test certificates (note to para 1.1.1) shall be submitted to the COR within 15 calendar days after the service was performed. The contractor shall submit to the COR two (2) booklet-type form copies in both English and Japanese as well as one (1) electronic copy.

1.2. REPAIRS.

1.2.1. Repair work includes the reprocessing or replacement of parts or materials which have deteriorated and could not have been corrected through maintenance servicing. Repair work may also be required for http://ejje.weblio.jp/content/Ministry+of+Health%2C+Labour+and+Welfare http://ejje.weblio.jp/content/Ministry+of+Health%2C+Labour+and+Welfare the correction of conditions and equipment that adversely affects the use of the equipment for designated purpose as well as to restore any failed or failing components. Repairs may be identified during routine maintenance service or as an on-call service.

1.2.2. In the event that the contractor identifies needed repairs during a maintenance service, the contractor shall immediately inform the COR and take temporary measures to ensure safety and to minimize/prevent further damages to the equipment. Additionally, the contractor shall submit a deficiency report to the COR within five (5) calendar days of the findings. The deficiency report shall include, at a minimum, the following information:

(1) Control number and location of the crane or hoist.

(2) Date and time the repair was identified.

(3) Equipment/System of the repair work requirement.

(4) Description of the repair work requirement.

(5) Proposed repair schedule

(6) Replacement material list with drawings (sketches/pictures) and catalog cuts.

(7) Proposed man-hours for repair

(8) Cost estimate for the repair

(9) Submission date of report with contractor’s representative’s signature

1.2.3. If on-call service is required, the contractor shall dispatch an employee/technician within three (3) hours after notification from the COR during normal business operations. Other than normal duty hours, the contractor shall be available within eight (8) hours. The contractor shall report to the work location, survey, perform minor repairs, and restore the equipment and/or systems to the maximum extent practicable. If the repair is unable to be made at the time of the response, the contractor shall immediately take temporary measures to ensure safety and to minimize/prevent further damages to the systems. The contractor shall submit a deficiency report to the COR within five (5) calendar days.

1.2.4. If the estimated repair cost is below $5,000.00 or the equivalent yen value, to include labor, material, equipment, and any costs associated with the on-call service (travel, labor, or other costs), if there was an on-call service, the COR will notify the contractor to immediately proceed with the repair. If the estimated repair exceeds $5,000.00, the contractor shall not commence until a notification is provided by the Contracting Officer.

1.2.5. The contractor shall furnish parts specified by the manufacturer or of equal quality. Only new standard parts of the same manufacturer or equal quality shall be used in effecting repairs. The

Government will ask the contractor to submit Inspection Certificate (mil sheet called in) upon usage of equal quality parts for repair.

1.2.6. When the contractor determines that the crane needs for a repair to restore to safe operating condition, the crane will be removed from service and “red tagged” by the contractor IAW OSHA 29

CFR 1910.147, Lockout/Tagout Standard. The contractor will furnish red tags to lock out disabled equipment as well as post “OUT OF ORDER” signs on the crane until the repair has been completed and approved by the COR.

1.2.7. Repair Report. The contractor shall prepare and submit a written report (two (2) booklet-type form copies of each English and Japanese versions and one (1) digital form) within ten (10) calendar days after the repair is accomplished. This report shall include:

(1) Date, time, and repair service performed, including step by step process

(2) Photographs showing deficiencies and repair performed

(3) Results of follow-on inspection, testing, and certification

(4) Repair material and labor cost, including man-hours

(5) Submission date of report with contractor’s representative’s signature

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers.

The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications. The contractor is required to provide employees who have at least 3-year experience in the similar work of this requirement. The contractor personnel shall also possess the following listed certificates/licenses at all time while performing work. The required certificates/licenses shall be current and updated when changes occur.

Crane Inspector License, Certified by The Ministry of Health, Labor and Welfare (厚生労働省令

で定められたクレーン検査員資格)

Enrollee, Safety and Health Education for Periodical Voluntary Inspection of Over Head Cranes

(天井クレーンの定期自主検査者に対する安全衛生教育受講者)

Crane Operator’s License (クレーン運転士)

Electrician License, 2nd Class License or Higher（電気工事士２種以上）

The person who completed skill training course and/or special education for slinging operation

（玉掛け技能講習及び玉掛け特別教育を修了した者）

The person who completed operation/driving skill class and special education of aerial vehicle (ie.

Cherry picker) (高所作業車運転技能講習または高所作業車運転特別教育を修了した者)

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

http://ja.wikipedia.org/wiki/%E9%AB%98%E6%89%80%E4%BD%9C%E6%A5%AD%E8%BB%8A

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the COR. The contractor shall perform emergency on-call repair service 24 hours a day, 7 days a week to correct operational and safety deficiencies of the cranes/hoists during the contract period, including Saturdays, Sundays, and

Japanese and US legal holidays IAW para 1.2.3.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days

3rd Monday in January Martin Luther King Jr.’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th of July* Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11 November* Veterans Day

4th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

11 August Mountain Day

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the

Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other

Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.8. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the COR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Safety

Data Sheets (SDS). Upon request of the COR, the contractor shall submit the SDS to the COR.

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and

Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.10. Environmental and Hazardous Material Handling. The contractor shall comply with the

Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

The Contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan and Oil and Hazardous Substance (OHS) pollution Contingency Plan in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.13. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The

Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours

(including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year.

Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

SS Number and

Performance Objective PWS Paragraph

Performance

Threshold

Method of

Assessment

SS #1. Inspection, Test and

Maintenance Services Para 1.1.

One (1) defect is allowed per monthly period Periodic Inspection

SS #2. Repairs Para 1.2. Zero (0) defects allowed 100% Inspection

SS #3. Reports/Certifications

Submitted in a Timely Manner Para 1.1. and 1.2.

One (1) late submission is allowed per year 100% Inspection

SECTION 3

APPENDICES

Appendix A Locations of Job Site A-1

Appendix B List of Cranes/Hoists B-1 thru 5

A-1

Appendix A. Project Site / Location

Project Site, Fac No. 155-7

Project Site, Fac No. 165-4 Project Site, Fac No. 161-1

Project Site, Fac No. 176-2

B-1

Appendix B. List of Cranes/Hoists

Overhead Crane 50tons/10tons

Hoist Crane 2tons

Hoist Crane 2tons

Hoist Crane 2tons

Bldg 155-7

①

②

③

④

Tosouba 1

Sagyouba 3

Sagyouba 1

B-2

Bldg 161-1

Hoist Crane 4tons

Hoist Crane 3tons

Overhead Crane 3tons

①

②

③

④

Room 144

ELEC

Room 113

PACKING

Room 108

R&G

Room 101

METAL

Overhead Crane 3tons

B-3

Overhead Crane 30tons/ 5tons

Overhead Crane 7tons

Overhead Crane 10tons

Overhead Crane 2tons

Overhead Crane 10tons/3tons

Bldg 165-4

①

②

③

④

⑤

B-4

Bldg. 176-2

Overhead crane 10t and 15t

①

B-5

LIST OF CRANE

INSTALLATION

BLDG

No.

LOCATION

(Note 1)

CRANE

TYPE MODEL CAPACITY SERIAL No. INST DATE MAKER

Sagami GD 155-7 ① Hoist Crane 2MC-T75 2 Ton 98E7303001 1999 HITACHI

② Overhead Bridge Crane TFO-KK 50/10 Ton 9707393 1999 HITACHI

③ Hoist Crane 2MC-T75 2 Ton 98E7304001 1999 HITACHI

④ Hoist Crane 2MC-T75 2 Ton 98E7302001 1999 HITACHI

161-1 ① Hoist Crane TF030 3 Ton 931313-1 2002 KITO

② Hoist Crane TF040 4 Ton 931313-2 2002 KITO

③ Overhead Bridge Crane WEO030 3 Ton 931311 2002 KITO

④ Overhead Bridge Crane WEO030 3 Ton 931312 2002 KITO

165-4 ① Overhead Bridge Crane 10HDZ-TZ55-WS 10 Ton Unknown 2008 HITACHI

② Overhead Bridge Crane CEW-100DSS 10/3 Ton 28951 2013 TOYO

③ Overhead Bridge Crane CEW-76HDSS 7.5 Ton 28952 2013 TOYO

④ Overhead Bridge Crane Unknown 30/5 Ton 5002338 1942 HITACHI

⑤ Overhead Bridge Crane YE-20DSS 2 Ton Unknown 2013 TOYO

176-2 ① Overhead Bridge Crane VR150II12 15/10 Ton 38521501 2017 KITO

Note 1: Location numbers are referenced above sketches.