PWS.pdf

FA520918Q0059

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF EMERGENCY SERVICES

FIRE AND EMERGENCY SERVICES

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

INSPECTION & OVERHAUL

FOR FIRE PUMPER TRUCK HIRO,

HIROSHIMA, JAPAN

7 May 2018

Table of Contents

SECTION 1 Description of Services/General Information Pages 3-7

SECTION 2 Reserved Page 8

SECTION 3 Appendices Page 8

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to provide inspection and overhaul for a Government owned Firefighting Pumper Truck (hereinafter referred as “fire truck”) at Hiro Ammunition Depot, Hiroshima, Japan. The inspection and overhaul services shall be performed to return the fire truck back to a full operational status.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform inspection and overhaul services of the fire truck (Chassis Model No. Isuzu CVR 80K, Serial No. 99066, made by Nihon Kikai Kogyo CO., LTD. in 1999 (unit acquisition cost is $179,580.00).

1.1.1. Transportation. The contractor shall inspect and overhaul the fire truck at the contractor’s facility. The contractor shall pick up the fire truck from and deliver it back to Fire and Emergency Services, Directorate of Emergency Services, Bldg. 1285, Hiro Ammunition Depot, Hiroshima Japan.

The contractor shall coordinate the pickup/delivery schedule of the fire truck with the Government Representative (GR). At the time of pickup, the contractor shall issue a receipt of the fire truck to the GR. Upon receipt of the fire truck and up until final receipt of the vehicle by the Government, the contractor assumes full legal responsibility for the transportation of the vehicle. The contractor shall comply with Japanese Road Transport Vehicle Act and other applicable Japanese laws and regulations.

The contractor shall be responsible for acquiring any automobile liability insurance required for transporting the fire truck between the government installation and its facility.

1.1.2. Inspections. The contractor shall inspect of all equipment parts of the fire truck for deterioration, excessive wear, misalignment, loose joints, improper adjustments, or any other defects that affect machine operability.

If the contractor finds any necessities of repair work or/and additional overhaul work other than specified in this PWS, the contractor shall immediately report all findings to the GR and the Contracting Officer (KO). All additional work shall be only approved by a written contract modification issued by the KO.

1.1.3. Overhaul Services. The contractor shall overhaul the fire truck to include removal of old or defective parts, cleaning, lubricating, adjusting, testing, and the replacing parts in accordance with the specifications for the Original Equipment Manufacturer (OEM) and listed but not limited to in accordance with Appendix A.

1.1.4. Completion of Inspection and Overhaul Services Upon Contractor’s Receipt of the Fire Truck. The contractor shall complete the work within 180 days from date the contractor receives the fire truck # 99066 from the Government. In the event the contractor is not able to meet this performance period, the contractor shall notify the GR immediately. The GR will make the determination as to whether the cause(s) was beyond the contractor’s control. If the services take more than 180 days to complete, the contractor shall inform the GR and the KO of performance status at least once every two weeks.

1.1.5 Warranty. The contractor shall provide a warranty for the services performed to include repaired/replaced parts for at least one (1) year from the date of acceptance by the Government. If any work is accomplished to the fire truck under the warranty, the contractor shall conduct an operational fire pump certification test on the fire pumping system to legitimize the work accomplished.

1.1.6. Pre-delivery Inspection at the Contractor’s Facility. The Government will conduct a pre-delivery inspection of the fire truck at the contractor’s facility. The contractor shall notify the GR at least ten (10) days in advance when the fire truck becomes ready for the inspection. The Government will be responsible for all travel costs of the Government personnel for the pre-delivery inspection. If any deficiencies are identified during pre-delivery inspection, the contractor shall perform corrective actions.

1.1.7. Final Inspection at the Government Facility. The Government will conduct a final inspection with the contractor at the Government facility to ensure the services received are in compliance with the terms and conditions of the contract. If any deficiencies are identified during the inspection, the contractor shall perform corrective actions for the final acceptance at no additional cost to the Government.

1.2. SUBMITTAL AND REPORTING.

1.2.1. Performance Report. The contractor shall submit a report to include the inspection and overhaul services in English and Japanese to the GR within two (2) weeks after final acceptance by the Government. The report must cover the items listed in Appendix A.

2.0 GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements stated in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses and telephone numbers. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. This designation will be made in writing by the KO at the time of contract award. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Availability of Fire Truck Pick up. The Fire Truck will be made available by the Government for the contractor’s pick up from 0800 to 1700 hours, excluding U.S. holidays and Japanese holidays.

Access to the Fire Truck outside of these hours may be authorized by the GR with prior coordination by the contractor.

2.7.2. U.S. Legal Holidays. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

American Holidays 1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day

Last Monday in May Memorial Day 4th July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November* Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December* Christmas Day

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the GR within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death.

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.8. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.9. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the K.O.

2.12. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

http://www.ecmra.mil/

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

RESERVED

SECTION 3

APPENDIX

3. APPENDIX.

Appendix A. Inspection and Overhaul List

APPENDIX A

Inspection and Overhaul List

The contractor shall perform the services listed below, but not limited to:

1. Detachment, Overhaul, Adjustment - Fire Water Pump

1) Detach water pump from piping

2) Overhaul all parts of the fire water pump

3) Replace new O-ring & packing

4) Adjust another parts

5) Re-assemble the water pump parts

6) Re-install the water pump in piping

7) Certify water pump for GPM/Pressure settings

2. Detachment, Overhaul, Adjustment - Non-relume Valve, Water Stop Valve, Check Valve

1) Detach non-relume valve, water stop valve, check valve from a water distribution pipe system

2) Overhaul all parts of the valve

3) Replace new O-ring, diaphragm & packing

4) Adjust other parts

5) Re-assemble the valve

6) Re-install the valves to fire water pump

3. Detachment, Overhaul, Adjustment - Throttle

1) Detach throttle assembly from pump compartment

2) Install the new throttle assembly (automatic pressure control type) to pump compartment

4. Replacement - Auto Pressure Control System

1) Detach the mechanical relief valve

2) Install new auto pressure control system

5. Replacement - Strainer and Cap of Cooling Water Valve

1) Detach strainer and cap of cooling water valve from pump compartment

2) Overhaul all parts of the assembly

3) Replace new strainer, spring, valve handle

4) Adjust other parts

6. Detachment, Overhaul, Adjustment - Pump Drive Shaft

1) Detach drive shaft

2) Replace new drive shaft

7. Detachment, Overhaul, Adjustment - Proportioning Device

1) Detach proportioning device from piping

2) Overhaul all parts of proportioning device

3) Replaced valve and O-ring

4) Adjust another parts

5) Re-assemble the proportioning device

6) Re-install the proportioning device to piping

8. Cleaning, Inspection, Adjustment - Water Tank

1) Clean water tank

2) Inspect water tank

3) Re-spray antirust painting

4) Replace the joint packing

5) Adjust other parts

9. Replacement - Water Level Gauge with New Unit

1) Detach water level gauge from vehicle

2) Re-install the new water level gauge to vehicle

10. Cleaning, Inspection, Adjustment - Foam Tank

1) Clean foam tank

2) Inspect foam tank

3) Replace the joint packing

4) Detach and replace foam tank air breather valve

11. Replacement - Foam Level Gauge with New unit

1) Detach foam level gauge from vehicle

2) Re-install the new foam level gauge to vehicle

12. Overhaul - Existing Piping (Stainless)

1) Detach each piping from pump compartment

2) Overhaul all parts of each piping

3) Replace new pipe joint rubber and flange

4) Adjust another parts

5) Re-assemble the piping

6) Re-install the piping to pump compartment

13. Replacement - Ball Cock, Discharge, Hydrant, Suction

1) Detach each ball cock from piping

2) Replace with new ball cock

3) Re-install the piping to pump compartment

14. Replacement - Drain Valve

1) Detach each drain from piping

2) Replace new drain valve

3) Re-install the drain valve to piping

15. Replacement - Pump Pressure, Compound, Discharge Pressure Gauge

1) Detach each gauge from piping

2) Replace with new gauge

3) Re-install the gauge to piping

16. Replacement - Turret Monitor

1) Detach turret from the vehicle

2) Re-install new turret to vehicle

17. Detachment, Check - Accessory, Electrical Wiring

1) Detach accessories and electrical wiring from the vehicle

2) Overhaul all parts of accessories and electrical wiring

3) Replace new cover on glove LED red rotation lamp and search light

4) Adjust other parts

5) Re-assemble the accessories and electric wiring

6) Re-install accessories and electrical wiring to vehicle

18. Adjustment - Side Pump Panel

1) Detach side pump panel box from vehicle

2) Adjust all parts

3) Re-assemble all parts

4) Re-install side panel to vehicle

19. Adjustment – Compartment

1) Replace to new rubber packing

2) Adjust all parts

3) Re-assemble all parts

20. Overhaul – Hose Bed

1) Detach hose bed from the vehicle

2) Overhaul hose bed and adjust all parts

3) Re-assemble the hose bed

4) Re-install the hose bed to the vehicle

21. Retreatment - Metal Parts

1) Detach metal plates parts from the vehicle

2) Overhaul all parts of metal plates

3) Adjust all parts

4) Re-assemble the metal parts

5) Re-install the metal plates to vehicle

22. Repaint, Lettering (not include Ziebart (rust-proof) Treatment) – Cab, Body, Pump compartment

1) Re-paint cabin, body and pump compartment (not include the Ziebart (rust-proof) Treatment)

2) Adjust and the cut seal in the vehicle

23. Test Operation, Pump Performance Certificate Test

1) Inspection: vacuum test, pressure test, pump performance test, pump proportional test)