4._Atch_1_PWS_(FBO).pdf

RFQ No. FA5209-18-Q-0052

ATTACHMENT 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 APO AP 96310-5432

PERFORMANCE WORK STATEMENT

FOR

REFUSE COLLECTION, TRANSPORTATION AND

DISPOSAL SERVICES

AT

AKIZUKI AMMUNITION DEPOT, JAPAN

(FEWR No. DF-00001-3J)

28 Mar 18

Table of Contents

SECTION 1 Description of Services/General Information Pages 3

SECTION 2 Reserved Page 10

SECTION 3 Reserved Page 10

SECTION 4 Appendices Page 11

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse collection, transportation and disposal services at Akizuki Ammunition Depot, Hiroshima, Japan.

The contractor shall perform subject services in accordance with this Performance Work Statement, Etajima-city’s regulations, and accepted commercial standards.

1.1. REFUSE COLLECTION AND TRANSPORTATION. The contractor shall collect and transport all solid general waste (ippan gomi) and bulk waste (sodai gomi) to an off-base disposal sites approved by Etajima-city. The estimated workload data is in Appendix A, collection schedule is listed in Appendix B and maps of collection point is in Appendix D.

The contractor shall not collect any industrial waste under this contract. The contractor shall notify the Government Representative (GR) immediately by phone (0823-55-2523) if industrial waste is present at any collection point.

1.1.1. Vehicles. The contractor shall keep vehicles, all equipment and/or tools in clean and sanitary condition during the contract period.

1.1.2. Collection Points. Collection points for refuse are shown in Appendix D. The contractor shall position refuse containers for customer ease when depositing refuse. This may occasionally require repositioning of containers. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.3. Bulk Waste (Sodai Gomi). The contractor shall collect bulk waste (i.e. furniture, carpet, etc.) from all areas and transport to an off-base disposal site in accordance with Etajima-city’s regulation. Estimated annual volume is shown in Appendix A.

1.1.4. Containers. The capacity of containers and quantity of containers are listed in Appendix C. If refuse volume fluctuates drastically, the contractor shall immediately report it to the GR.

1.1.4.1. Maintaining Containers. The contractor shall furnish plastic bags and install them inside the Government furnished refuse containers. After servicing, the contractor shall return the containers to their original location.

The contractor shall clean all containers at least semi-annually. During cleaning, the Government will furnish a maximum of ten (10) containers for temporary replacement purposes.

The contractor shall coordinate with the GR for use of the temporary replacement containers.

1.1.5. Maintaining Collection Areas. All waste on the ground within the general area of the containers, whether spilled by the contractor or placed there by base personnel, shall be picked up by the contractor during collection. The contractor is responsible for the cleanliness of the collection areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition.

1.2. REFUSE SEPARATION. The contractor shall separate the refuse into burnable (contains food waste, plastic wrappers, etc.), non-burnable (i.e. small household appliances, china and glass, etc.) and recyclable materials (i.e. cans, glasses, plastic bottles, etc.) in accordance with Etajima-city’s regulations.

1.3. OFF-BASE DISPOSAL. The contractor shall transport all collected solid general waste to an off-base disposal site approved by Etajima-city (Etajima-shi Relay Center and Etajima-shi Kankyou Center). The contractor shall be responsible for any permits or fees associated with the use of off-base disposal locations/facilities.

1.4.1. Route and Schedule Submittals. The contractor shall coordinate with the GR to establish vehicle routes and refuse collection schedule. The contractor shall submit both to the GR for approval NLT ten (10) calendar days prior to the start of contract performance. No changes are allowed to the schedule or haul route without GR approval.

1.4.2. Schedule of Cleaning Containers. The contractor shall provide the GR with an annual schedule for cleaning of refuse containers no later than (NLT) fifteen (15) calendar days prior to contract start date for the basic and each option year.

1.4.3. List of Vehicles. The contractor shall submit a list of vehicles to the GR including the license plate number, capacity and certificate of insurance for approval and entry to the U.S.

Government premises NLT fifteen (15) calendar days prior to contract start date.

1.4.4. Submission of Report. The contractor shall submit a monthly report to include date, disposed total weight, total disposal fees, and total recycled weight to the GR NLT the 15th day of the following month. Weight tickets provided by Etajima-city disposal site shall accompany the monthly report. This monthly report shall be included to confirm that all collected and disposed of solid general waste has been treated in compliance with local (Etajima-city) regulations and Japanese law.

1.4.5. Licenses. The contractor shall possess valid licenses for collection and transportation of solid general waste (一般廃棄物収集運搬業許可証) issued by Etajima-city in accordance with Waste Disposal and Public Cleansing Law (Haikibutsu no shori oyobi seisou ni kansuru houritsu) and applicable local (Etajima-city) laws. The contractor must not use sub-contractor to perform this service. Eligibility of the required licenses shall only apply to the prime contractor.

The contractor shall submit all required business licenses prior to contract award and upon change/update/revise of business licenses.

2.0. GENERAL INFORMATION.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.2. QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.3. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.4. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. CONTRACTOR PERSONNEL

2.6.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the KO.

The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.6.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.6.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.6.4. Other Country Nationals (OCN). The security forces on each base control entry to the base. Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.6.5. U.S. Government or Japanese National Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.6.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.6.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the

GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days

11 Aug Mountain Day 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangement of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance to the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Reports of Damages, Destruction, Injury, or Death.

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.4. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.5. Accident Prevention Plan a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the GR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.6. Hazardous Material. The contractor shall immediately report spills or release of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

2.8.7. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.8. Environmental and Hazardous Material Handling. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The Contractor shall follow the installation Spill Prevention Control and Response Plan (SPRP) in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S.

Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.9. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan.

2.8.10. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

Reserved

SECTION 3

Reserved

SECTION 4

APPENDICES

4. APPENDICES

APPENDIX A: Estimated Workload Data

APPENDIX B: Collection Schedule, Collection Points and Disposal Site

APPENDIX C: Quantity and Size of Trash Containers

APPENDIX D: Maps of Collection Points

APPENDIX A

ESTIMATED WORKLOAD DATA

PICK UP POINT

TYPE OF WASTE

ESTIMATED ANNUAL

QUANTITY

Akizuki Ammunition Depot Solid General Waste 348 Cubic Meter

Akizuki Ammunition Depot Bulk Waste 2 Cubic Meter

APPENDIX B

COLLECTION SCHEDULE, COLLECTION POINTS AND DISPOSAL SITE

1. Collection Schedule

COLLECTION POINTS

NAME SCHEDULE

Akizuki Ammunition Depot Solid General Waste 2 times/week Akizuki Ammunition Depot Bulk Waste Total 4 ~ 5 time /year

2. Number of Collection Points

NO. OF

COLLECTION

POINTS

Akizuki Ammunition Depot 14

3. Distance to Etajima-City Disposal Site

DISTANCE (KM)

Akizuki Ammunition Depot to Etajima-shi Relay Center 17.5

Akizuki Ammunition Depot to Etajima-shi Kankyo Center 42.5

APPENDIX C

QUANTITY AND SIZE OF TRASH CONTAINERS

NAME QTY (EA)

CAPACITY OF

CONTAINERS

(GALONS)

Akizuki Ammunition Depot Burnable 15 55

Akizuki Ammunition Depot Non-burnable/Recyclable 14 55