Compressor_PWS_21_Mar_18.pdf

FA520918Q0044

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF EMERGENCY SERVICES

FIRE AND EMERGENCY SERVICES

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT FOR

INSPECTION AND MAINTENANCE OF

AIR COMPRESSORS

CAMP ZAMA, SAGAMIHARA FAMILY HOUSING

AREA, SAGAMI GENERAL DEPOT, YOKOHAMA

NORTH DOCK, KAWAKAMI AMMUNITION

DEPOT, AKIZUKI AMMUNITION DEPOT

AND HIRO AMMUNITION DEPOT, JAPAN

21 March 2018

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Reserved

SECTION 3 Appendices Page 7

Appendix A: Bauer Compressor Maintenance Schedule

Appendix B: National Fire Protection Association (NFPA) Chapter 7

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, equipment, transportation, supervision, and labor necessary to perform inspection and maintenance service of seven

(7) stationary air compressor units (Model No. MVT25H-E3, Serial No.107283-1, 118266, 118267, 118268, 170428, 182161 and 188566 manufactured by Bauer Compressors Co., Ltd. in 2010, 2015 and 2016) installed at various locations throughout Japan. The contractor shall perform these services in accordance with (IAW) this Performance Work Statement (PWS), commercial and local standards and practices, and the manufacturer’s specifications.

1.1. INSPECTION AND MAINTENACE. The contractor shall perform inspection and periodic maintenance service including, but not limited to, replacing the filter oil element and hydraulic oil of the filter, and adjusting the parts of the compressors once in two years at each site, IAW both the manufacturer’s instruction and National Fire Protection Association (NFPA) 1989, Chapter 7.3. (See Appendix B.)

1.1.1. The contractor shall provide technical support and troubleshooting aid for the air compressors via telephone and/or e-mail when problems occur. The contractor shall be contacted during regular work hours (0800-1630) of weekdays (Monday through Friday) except for U.S. holidays and Japanese holidays.

1.1.2. Submittals.

(1) Annual Work Schedule

(2) Inspection and Maintenance Report

1.1.2.1. Annual Work Schedule. Prior to performance, the contractor shall submit an annual schedule to the Government Representative (GR) for approval for each service location within 15 calendar days after contract award and 15 calendar days prior to start date of each option year (see rough schedule in Appendix A). The annual schedule shall include the contract CLIN, starting dates, and estimated completion dates of each element in which the contractor proposes to perform inspection and maintenance services. The contractor shall not deviate from the approved schedule without obtaining prior to approval by the GR.

1.1.2.2. Inspection and Maintenance Report. The contractor shall prepare and submit the reports describing all services they provided and the overall condition of equipment in both Japanese and English to the GR within 14 days following completion of maintenance services.

This report shall indicate the following information:

(1) Location

(2) Date and time work performed

(3) Engineer’s name

(4) Description and method of service performed

(5) Inspection and/or maintenance data

(6) Signature of Contractor Representative

1.2. REPAIRS. Repair work does not includes in this contract, the contractor shall commence repair work only after notification from the Contracting Officer (KO). These “repairs” costs are not included in the basic unit price of the contract. The KO will determine whether these repairs can be accomplished by contract modification or by a separate contract action. All repair works shall be IAW normal commercial practices using parts specified by the manufacturer or items of equal specifications. The contractor shall provide the GR and the KO an estimate to include a breakdown of material and labor costs, all projected downtime, and estimated time associated with the repair. Each of these occurrences shall be a matter of negotiation between the contractor and the KO.

1.2.1. Repair Report. The contractor shall prepare and submit a written report within five (5) business days after the repair is accomplished. This report shall include the date, time, and service performed, etc. If the service performed did not follow the schedule, the contractor shall document the reasoning in the report.

Report shall be inclusive of exact costs for repair work.

1.3. SERVICE LOCATIONS. The contractor shall provide services at the following locations:

Prefecture Base Location Bldg No.

1 Kanagawa Kastner Air Field FS, Camp Zama 1018 2 Sagamihara Family Housing Area FS 146 3 Sagami General Depot FS 143-5 4 Yokohama North Dock FS 437 5 Hiroshima Kawakami Ammunition Depot FS 2716 6 Akizuki Ammunition Depot FS 445 7 Hiro Ammunition Depot FS 1285

(FS = Fire Station)

2.0. GENERAL INFORMATION.

2.1. Contractor Personnel.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees.

This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval IAW Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.4. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions IAW FAR 1.602- 3.

2.5. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.6. AVAILABILITY OF FACILITY.

2.6.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours. Access to the stationary compressor units outside of these hours may be authorized by the Government Representative with prior coordination by the contractor.

2.6.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day

2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 20 Jul Ocean Day 11 Aug Mountain Day 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.6.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.7. SECURITY AND SAFETY REQUIREMENTS.

2.7.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract.

The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.7.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.7.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.7.4. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.7.5. Reports of Damages, Destruction, Injury, or Death

2.7.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.7.5.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident.

A copy of this report shall be furnished to the GR.

2.7.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.7.7. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.7.8. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor IAW the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.7.9. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.7.10. Temporary Work Stoppage. In the event the Garrison Commander requests a temporary shutdown of the facility, the contractor will be notified in writing by the KO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the KO.

2.8. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.9. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.10. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.11. CONTRACT MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.11.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.11.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

THIS SECTION IS RESERVED

3. APPENDICES

SECTION 3

Appendix A: Bauer Compressor Maintenance Schedule

Appendix B: National Fire Protection Association (NFPA) 1989, Chapter 7 http://www.ecmra.mil/

APPENDIX A

BAUER COMPRESSOR MAINTENANCE SCHEDULE

Maintenance Schedule

Zama

STA#2

Hiro

STA#8

YND

STA#5

SHA

STA#3

SGD

STA#4

Kawakami

STA#6

Akizuki

STA#7

CLIN 0001 Sep-18 Nov-18

CLIN 1001 Aug-20 Sep-19 Oct-19 Nov-19 Sep-19

CLIN 2001 Sep-20 Nov-20

CLIN 3001 Aug-22 Sep-21 Oct-21 Nov-21 Sep-21

CLIN 4001 Sep-22 Nov-22

APPENDIX B

Chapter 7 Compressed Breathing Air Systems

7.1. Installation.

7.1.1. Where a breathing air compressor is used to supply the breathing air system, the breathing air compressor shall be installed, operated, and maintained in accordance with the compressor manufacturer's instructions.

7.1.2. The breathing air system air intake shall be located to minimize the introduction of contaminants into the system.

7.1.3. A sign or placard shall be posted near the air intake identifying it as an intake source for breathing air.

7.1.4. Purification cartridges shall be properly installed in tl1e correct sequence, as specified by the cartridge manufacturer's instructions.

7.1.5. The system shall not be installed in a manner that would permit the compressed air stream to bypass one or more of the air purifying components.

7.1.6. A breathing air system that uses a flexible line to supply air to an SCBA cylinder outside of containment or to a storage cylinder/cascade system shall have an indicating desiccant dryer installed at the discharge end of that line.

7.1.6.1. The required quarterly air sample as specified in 5.1.1 shall not be taken downstream of this extra dryer.

7.2. Compressors.

7.2.1. Oil-lubricated compressors shall be equipped with a tamperproof carbon monoxide (CO) monitor with audible and visual alarms that shall shut down the compressor when the CO level exceeds 5.0 ppm, and shall have a resolution of at least a 1 ppm.

7.2.1.1. The CO monitor shall have a limit of detection of 1.0 ppm and shall have a resolution of at least 1 ppm.

7.2.1.2. The CO monitor shall be equipped with a user-operated calibration system.

7.2.1.3. The CO calibration system shall include calibration gas to be used when calibrating the system in accordance with the compressor manufacturer's instructions.

7.2.2. Oil lubricated compressors shall be equipped with a tamperproof, audible, high temperature alarm that shall shut down the compressor at the temperature specified by the com-pressor manufacturer.

7.2.3. Oil lubricated compressors shall be equipped with a tamperproof flow oil level, low oil pressure, or both low oil level and low oil pressure audible and visual alarm that shall shut down the compressor if the oil level or the oil pressure drops below the limit specified by the compressor manufacturer.

7.2.4. All alarm activations shall be investigated and corrective action shall be taken before filling any cascade systems or SCBA breathing air cylinders.

7.3. Maintenance.

7.3.1. The breathing air system compressor shall be operated not less than 30 minutes each week, resulting in at least two condensate drain cycles.

7.3.2. The purification components of the breathing air system shall be replaced in accordance with the purification component manufacturer's instructions.

7.3.3. Compressed breathing air stored in steel cylinders or steel receivers of the breathing air system shall be replaced at least annually.

7.3.4. A positive pressure shall be maintained in depleted breathing air system cylinders and receivers until they are filled, to prevent the possibility of external contamination and condensation entering the cylinder or receiver.

7.4. Records.

7.4.1. The organization shall require that all air quality test results include the name of the testing lab's accrediting body and the lab's current designation by that body.

7.4.2. The organization shall maintain records of at least installation, maintenance, purification component changes, op-eration, trouble reports, and corrective actions taken.

7.4.3. The organization shall maintain records of air quality test results of compressed breathing air sources and air quality test results of the compressed breathing air produced or purchased.

7.4.4. The organization shall maintain records of all SCBA breathing air cylinder fills, and all breathing air system storage cylinder and receiver fills other than those storage cylinders and receivers that are connected to breathing air compressors.

7.4.4.1. These records shall include, but not be limited to, the fill date identification of the person performing the fill, cylinder serial number, breathing air source, final cylinder pressure, and most recent hydrostatic test date.

7.4.4.2. The organization shall maintain these records for a period of not less than five (5) years.