Attachment_1_-_Performance_Work_Statement_-_Yokota_AB_2017.docx

Technical Work Statement

Title: Replenishing Mortuary Stock - Caskets

29 June 2017

Requirement: In compliance with Air Force guidance AFI 34-501, Mortuary Affairs Program, remains will be prepared, dressed and casketed at the PACAF Regional Mortuary located at Yokota Air Base, Japan. The PACAF Regional Mortuary needs to replenish our inventory of Hardwood and Metal Caskets as soon as possible.

Purpose: DOD Mortuary will supply caskets to eligible Military and Civilian personnel.

Eligible personnel are provided with professional mortuary services (removal, identification, preparation, and disposition of remains) and supplies (clothing and CASKET, etc.) incident to care and disposition of remains of persons who are eligible for these services by specific statute.

Brief Description of item function / salient characteristics:

In compliance with the DoD Mortuaries and AFMAO’s Statement of Work (SOW):

Caskets must meet all of government specifications for hardwood and metal caskets.

1) Standard Size 18-gauge metal sealer, cut top. Inside dimensions shall not be less than

· 78 inches in length, measured between the inner surfaces of the end panels, and 23 inches in width, measured between the inner surfaces of the side panels.

· Over size 18-gauge metal - Interior: Width -28" Length -83"; Outside Dimensions: Width-28 1/4" Length 83 1/2".

· Steel - Steel sheet shall be common or standard to that used within the metal casket industry. Color will be silver tone to gray.

· Fabric (Lining) - The construction of this cloth shall, at a minimum, be: warp, 92 ends 100 denier dull acetate yarn; filling, 52 picks 150-denier dull acetate yarn. The acetate taffeta fabric finish shall be flat and/or embossed. The color shall be white to eggshell.

· Non-woven Fabric Material Tissue (Backing) - The non-woven material for backing the fabric of the lining assemblies shall be scrim laminate consisting of 3 x 2 1/2-nylon scrim with 2 plies of tissue adhesively bonded to each side of scrim. White in color.

· Body Pocket - The body pocket shall be a minimum of 40% cotton and 60% liners or synthetic equivalent.

· Welding - All component parts to be welded shall be properly aligned into position prior to welding. Resistance, arc, or gas welds shall be sound and free from pits, holes, or fissures. Welding shall be accomplished without burning through the welded metals. After any flash welding, outside exposed flash shall be removed entirely and no trace of the joint shall be visible after finishing. All arc or gas welds shall have sufficient penetration to form a joint of strength equal to that of the parent metal. Exposed welds shall be finished flush to the original surface and shall be undetectable after finishing. Repair of welds will be accepted, provided such repaired welds meet the requirements of this specification.

· Upholstering - Upholstering requirements for the lining assemblies of the interior of the head panel lid, sides and ends of casket, the overlay, mattress spread, and pillow are provided in the following paragraphs:

· The “two-piece top lid” support and the “one-piece top lid” support shall be finished to compliment the casket. The sides of the casket body shall be backed with specified fabric. (40% cotton and 60% liners or synthetic equivalent.)

· The foot top shall be lined with specified fabric and backing or may be upholstered by applying a rigid one-piece insert, simulating fabric finish

· The assemblies for the lid or head panel, as applicable, top of the pillowcase, outside exposed body lining, and top side of overthrow shall be "Wave Crushed," tufted or shirred either by hand or machine.

· The interior assemblies for the sides and ends of casket shall be tailored and/or shirred by hand or machine. Before lining the casket, the inside of the shell shall be cleaned of all foreign materials.

· Pillow - The pillow shall be made of specified nonwoven material and filled with a minimum of 2-1/4 pounds of the specified filling material. The pillow shall then be encased in a specified outer fabric cover. The pillow shall be sized to properly fit the casket. The pillow shall also be a minimum of 40% cotton.

· Mattress - The mattress shall be made of specified nonwoven fabric or polyethylene (.004) film, and filled with cotton (40% cotton and 60% liners) or equivalent synthetic filling in one piece such as polyester or fiberglass, excluding all foam-type and excelsior materials. The quality of the mattress fills, if cotton or similar, shall be 16 pounds, plus or minus 1 pound. Should the casket be equipped with an adjustable inner spring, the mattress fill shall render a minimum uniform thickness of 2 inches. In either case, the mattress shall be sized to properly fit the casket.

· Side panels - The casket side panels shall have padding in the skirting or apron area.

· Finish - The color of the casket's painted finish shall be within the range of silver tone or gray. The painted finish may be achieved through one of the two methods:

· Casket Protective Cover (Paper or Plastic) - A cover common to the casket industry shall be placed over each casket.

· Construction Design - The Sealer Casket shall be of steel, US Standard, square or round ends with top and bottom molding with a painted finish as specified in 1.1.2.2.7. The casket may have appropriate shading effect. The handle assembly shall be a continuous fixed bar or swing-out type handle. Applied lugs and comers shall be plated in finish. It shall be furnished in the specification sizes (5.1.). The casket shall be constructed to yield an airtight seal when closed which shall prevent the escape of odors and leakage. Air tightness compliance shall be determined in accordance with 1.1.5.1.

· Body - The casket shall be fabricated from 18-gauge thick steel. The top flange shall be of the same material and thickness as the body and shall be reinforced to provide sufficient bearing to support the lid assemblies. The full length of all miters shall be welded.

· Bottom Panel - The bottom panel shall be constructed from one piece of 18-gauge metal or better with reinforcing ridges. The construction details of the bottom are as follows:

· The bottom panel shall withstand, at a minimum, a 350-pound load with deformation not to exceed one-quarter inch (1/4") when tested in accordance with 1.1.5.2.

· The bottom panel shall withstand, at a minimum, a 350-pound load with deformation not to exceed one-quarter inch (1/4") when tested in accordance with 1.1.5.2.

· The one-piece bottom shall be constructed of steel 18-gauge or better in thickness with adequate reinforcing ridges extending lengthwise or crosswise to the bottom.

· The bottom panel shall be appropriately reinforced to meet weight and stress requirements.

· The entire length and width of the bottom seams shall be (continuous) welded.

· The Casket Lid - The casket shall consist of a two-piece (stamped from one piece of metal), cut top lid with traditional oval panel and top frame. The lid shall be fabricated of 18-gauge in thick steel. The bridge between the lids to accommodate the bridge or cross gasket shall be a full header.

· Shell Hardware - Each lid shall be hinged with two hinges each for proper support and to affect a positive seal. Lids shall be provided with locking supports for retaining the lids in an open position. Each lid shall have two sealer locks (opposing each hinge) with non-detachable lever-operated handles, or equipped with a crank-type positive lock positive locking system with two locking device engagements opposing the hinges on each lid.

· Handle Assembly - The handle assembly shall bea3xlor4xl continuous fixed bar or swing-out handle assembly. The entire handle assembly, bars, lugs, and corners shall be fabricated of metal or a combination of metals standard to the metal casket industry. The entire handle assembly shall be fastened to the casket body in a manner

· Workmanship - The casket shall be produced by the best means employed by those skilled in the art of metal fabrication and upholstering. All parts shall be accurately formed and properly assembled into the finished article, and each casket shall be of the quality and grade of product established by this specification.

· Quality Assurance Provisions - Unless otherwise specified in the contract or purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract or order, the Contractor may use his or her own or any other facilities suitable for the performance of the inspection requirements specified herein. The Government reserves the right to perform any of the inspections set forth in the specifications where such inspections are required to assure supplies and services conform to prescribed requirements. Any sampling by the Contractor for inspection and acceptance shall be approved by logistics and resource management

2) Hardwood Caskets - This specification establishes minimum standards for hardwood caskets. Specifications and requirements are provided in the following paragraphs:

· Classification - Standard Size. Perfection Cut Half Couch Hardwood Casket. Inside dimensions shall not be less than 77 1/2 inches in length, measured between the inner surfaces of the end panels, and 22 1/2 inches in width, measured between the inner surfaces of the side panels.

· Oversized Hardwood Casket - Interior Dimensions: Width -27" Length: 80 1/2"; Outer Dimensions: Width-29 1/2" Length 83 1/2"

· Requirements:

· Wood Material - Select hardwoods shall be used throughout the caskets. The hardwood used in fabricating or constructing the caskets shall be one of the following: poplar, Salix (willow), or cottonwood. Thickness of the rough lumber used in hardwood caskets shall not be less than 4/4 (1-inch) stock.

· Fabric (Lining) - The cloth construction shall as a minimum be: Warp 92 ends 100 denier dull acetate yarns; filling 52 picks - 150 denier dull acetate yarn. The acetate taffeta fabric's finish shall be flat and/or embossed and the color shall be rose tan.

· Nonwoven Fabric Material Tissue - The nonwoven material for backing the fabric of the lining assemblies shall be scrim laminate consisting of 3 x 2 1/2-inch nylon scrim with 2 plies of tissue adhesively bonded to each side of scrim. White in color

· Pillow and Body Pocket – Both shall be a minimum of 40% cotton and 60% linters or synthetic equivalent.

· Lining Assemblies - The lining assemblies for the interior of the head panel lid, sides and ends of casket; overlay; mattress spread; pillowcase; two piece top (lid) supports; (one-piece top (lid) supports shall be finished to compliment the casket); and the sides of the casket body shall be backed with specified non-woven fabric.

· The head top shall be lined with interior styling.

· The foot top shall be lined with specified fabric and backing or may be upholstered by applying a rigid one-piece insert, simulating fabric finish.

· The assemblies for the lid or head panel, as applicable; top of the pillowcase; outside exposed body lining; and top side of overthrow shall be "Wave Crushed," tufted, tailored, or shirred either by hand or machine.

· The puffing may be shirred or tailored.

· The interior assemblies for the sides and ends of casket shall be tailored and/or shirred by hand or machine.

· Before lining the casket, the inside of the shell shall be cleaned of all foreign material.

· Pillow - The pillow shall be made of specified non-woven material and filled with a minimum of 2 and 1/4 pounds of the specified filling material. The pillow shall then be encased in a specified outer fabric cover. The pillow shall be sized to properly fit the casket.

· Mattress - The casket shall be equipped with an adjustable inner spring. The mattress shall be made of specified fabric or polyethylene (.004) film and filled with cotton or synthetic filling in one piece, such as polyester, excluding all foam type, excelsior materials, and fiberglass. The mattress fill shall render a minimum uniform thickness of 2 inches. The mattress shall also be sized to properly fit the casket.

· Side panels - The side panels of the casket body shall have padding in the skirting or apron area.

· Finish - All exposed surfaces of wood components shall be thoroughly sanded. A walnut color stain and sealer shall be applied to all exposed surfaces and edges. A walnut color stain shall be applied to the outside edge of the bottom of the hardwood casket. Exterior wood surfaces, exposed to view, including surfaces that are exposed when the casket is opened (not applicable to the bottom) shall be given an adequate coating of the appropriate finish.

· The casket shall have either a satin or high-gloss appearance following final finishing process. The sealer shall be scuff-sanded in all exposed view areas. Forced drying may be used, if desired.

· The exposed heads of screws used for assembly shall be appropriately finished (plated or painted) to correspond or compliment the parent finish.

· The finish coat shall level out to produce a smooth and uniform flow without orange peel, runs, wrinkles, drops, streaks or areas of thin coating or no coating.

· The casket shall be well finished, smooth, clear and free from defects, which may affect appearance or serviceability.

· Casket Protective Cover - A cover common to the casket industry shall be placed over each casket.

· Construction Design - Hardwood Casket The casket shall be of hardwood, 4/4 (1-inch) stock. The casket shall have ledge and base molds, also commonly known within the hardwood casket industry as a "Stateside" design, as illustrated below. The handle assembly shall be a swing-out type handle. Applied lugs and corners shall be either plated in finish if metal, or if hardwood, finished in the same manner as the casket's finish. Construction Details are as follows:

· Construction Detail:

· Body - The casket shall be fabricated or constructed from not less than 4/4 (1 inch) stock hardwood. The ledge shall be of the same material as the body and shall be reinforced to provide sufficient bearing to support the lid assemblies.

· Bottom Panel - The bottom panel shall be constructed from hardwood lumber not less than 4/4 (1-inch) rough hardwood stock. The bottom panel shall withstand, as a minimum, a 350-pound load with no deformation when tested according to 1.2.5.1. The bottom panel shall be appropriately reinforced to meet weight and stress requirements.

· Lid - The casket shall consist of a two piece, cut top lid with traditional oval panel, top frame, and header.

· Assembly - Accurate tightly mitered joints shall be assembled, using joint locks, nails, and glue common to standard industry practices. Exterior surfaces shall be sanded to a uniform condition to accept exterior finishing materials. Bottoms shall be installed in accordance with industry practices. Top and base moldings before milling shall have been at least 4/4 (1-inch) stock. No trace or screw or nail heads shall be visible after finishing.

· Shell Hardware - Each lid shall be hinged with two hinges each for proper support.

Lids shall be provided with locking support for retaining the lids in an open position. Each lid shall have a positive lock.

· Handle assembly - The handle assembly shall be 3 x 1 or 4 x 1 continuous swing-out handle assembly. The entire handle assembly shall be fastened to the casket body in a manner that will ensure the handle assembly shall not rupture or show deformation when tested in accordance with 1.2.5.2. The finish applied to the handle assembly shall be painted or plated in finish (if metal), or if hardwood, finished in the same manner as the casket.

· Workmanship - The casket shall be produced by the best means employed by those skilled in hardwood casket fabrication and upholstering. All parts shall be accurately machined and properly assembled into the finished article, and each casket shall be of the quality and grade of the product established by this specification.

· Quality Assurance Provisions - Unless otherwise specified in the BPA or BPA Call, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the BPA or BPA Call, the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are required to assure supplies conform to prescribed requirements.

· Hardwood Casket Certification - The manufacturer shall be required to provide a statement that the casket furnished for use under the terms of the contract conforms in all details to the minimum specifications contained therein. Extra copies of the specification may be obtained from the contracting officer.

The required item(s) must meet or exceed the following standards:

A. Vendor must provide door to door delivery from the United States to Yokota AB, Japan.

B. Caskets must be individually packaged with a protective covering.

C. Caskets must meet all of government specifications outlined in this PWS.