Site_Orientation_Minutes_LH_70th.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

14 Jul 17

MEMORANDUM FOR DISTRIBUTION

SUBJECT: Minutes of Pre-proposal Conference for Request for Quotation No. FA520917T0065, SQDW-17-0915, Septic Collection, Inspection, and Maintenance Service at Owada Communication Site

1. An escorted site orientation for subject project was conducted on 13 Jul 17 at 1000 hours at Owada Communication Site

The attendees were as follows.

Government:

374 CES/CEOES Mr. Imura Yoshitaka Government Representative (GR) 374 CE/SCOTT Owada Mr. Tajima, Toshifumi Communication Mechanic “ Mr. Ochiai Osamu “ 374 CONS/LGCBA Ms. Kimura Contract Specialist/Buyer

Prospective offerors

See Attachment 1 (The list will be disclosed only to the Government)

2. There was a septic tank outside of 2nd gate. Therefore, Mr. Imura, Government Representative showed the septic tank to perticipants first.

3. After showing the site area, the government took all perticipants to a conference room and Contract Specialist (CS) opened the pre-proposal conference by introducing the Government personnel. Also she asked all participants to ensure if they were able to download all documents of subject solicitation from FedBizOpps.

4. An explanation of the solicitation package was provided as followings.

a. Question regarding subject project shall be submitted in writing to 374 CONS, Ms. Kimura by 17 Jul 17 at 1400 hours.

b. The close date of solicitation submission is 25 Jul 17, 1400 hours.

c. Acceptance period of the offeror’s proposal is 90 calendar days form the due date.

d. Addendum to FAR 52.212-1, Instructions to offerors – Commercial Items. There are three parts of submission requirements. They are as follows.

PART I – SUMMARY AND MISCELLANEOUS DATA: Offerors shall complete block 12, 17a, 30a, 30b, and 30c of SF1449 and submit to the Government. They also are required to submit the pages that require an offeror fill-in. If amendments are issued, submit an acknowledgement of all the amendments will be required.

PART II – PRICE PROPOSAL: Offerors shall submit the pricing schedule as explained at paragraph 2.

f. Evaluation: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offer:

1) Price

g. Clause, FAR 52.217-9 Option to Extend the Term of The contract and DFAR 252.232-7006 Wide Area Workflow Payment Instructions were briefed.

5. All participants were asked if there was any question and there wasn’t any question brought up. The site orientation was concluded at 1130 hours.

6. The foregoing is a brief summary of the discussions held during orientation. Those present should advise the undersigned of any additional information, clarifications, or corrections that they feel should be made to the minutes within five (5) calendar days from distribution date. Failing notification to the contrary, these minutes will stand for the record.

Prepared by: Reviewed by:

REIKO KIMURA NAMIKO KANEKO

Contract Specialist Contracting Officer

Attachments:

Attendance Sheet

Distribution:

All prospective offerors

374 CES/CEOES

374 CE/SCOTT