FBO_PWS_18_Sep_17.pdf

ATTACHMENT 1 RFQ# FA5209-17-Q-0088

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 35432 APO AP 96310-5432

PERFORMANCE WORK STATEMENT (PWS)

FOR

COLLECTION, TRANSPORTATION AND

DISPOSAL SERVICES OF WASTE OIL, GREASE

AND SLUDGE

AT

HIROSHIMA AREA, JAPAN

Akizuki Sub Fac Engr (ASFE) 18 Sep 2017

(FEWR No. DF-00007-7J)

Table of Contents

SECTION 1 Description of Services/General Information Page 3 - 9

SECTION 2 Reserved Page 10

SECTION 3 Reserved Page 10

SECTION 4 Appendices Page 10 - 16

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform collection, transportation and disposal services of waste oil, grease and sludge at the Hiroshima area, Japan. The contractor shall perform the subject service in accordance with PWS, Solid Waste of Japan Environmental Governing Standards (JEGS), Waste Management and Public Cleansing Law (Law No. 137 of 1970, Haikibutsu no shori oyobi seisou ni kansuru houritsu) and applicable regulations in Japan.

1.1. COLLECTION AND TRANSPORTATION. The contractor shall collect and transport waste oil (Haiyu), grease (Jyunkatsuyu) and sludge (Odei) to the contractor’s intermediate disposal facilities. The workload data is in Appendix A and maps of collection points are in Appendix B.

1.1.1. During the performance of this service, extreme care shall be exercised to prevent spills and any flow of the waste into sanitary and storm-water drainage systems.

1.1.2. The contractor shall ensure their employees handling the waste will be provided with and shall use proper protective apparel/equipment such as gloves, coveralls, masks, and goggles to prevent exposure to the wastes.

1.1.3. Vehicles. The contractor shall use standard pumping vehicle designed for grease and waste-oil transportation. This requirement is to accommodate the Government’s loading procedure and assure containment during transport.

1.2. CLEANING OF GREASE TRAP AND OIL WATER SEPARATOR. The contractor shall clean the entire inside of grease traps and oil water separator when collection service is performed. Any obstructions in the inlet and outlet pipes shall be removed. After removal of liquid content or completion of cleaning, the grease traps and oil water separators shall be filled with water to a level of at least six (6) inches above the outlet pipe prior to returning the unit to operation.

1.3. DISPOSAL. The contractor shall dispose of all collected waste at an off-base disposal site.

Disposal shall be performed in accordance with current local, Government of Japan (GOJ) local regulations and laws of Japan.

1.4. SUBMITTAL AND REPORTING.

1.4.1. Route and Schedule Submittals. The contractor shall coordinate with the Government Representative (GR) to establish vehicle routes and collection schedules. The contractor shall submit them to the GR for approval ten (10) calendar days prior to the start of contract performance. No changes are allowed to the schedule or haul rout without GR approval.

1.4.2. List of Vehicles. The contractor shall submit a list of their vehicles to the GR including the license plate number, capacity and certificate of insurance for approval and entry to the U.S. Government premises NLT fifteen (15) calendar days prior to contract start date.

1.4.3. Licenses. The contractor must possess following Industrial Waste (Sangyo Haikibutsu) valid licenses to collection, transportation and disposal (intermediate treatment) of the waste covered under this contract in conformance with Japanese laws as well as jurisdictional regulations;

Waste Oil (Haiyu) Sludge (Odei)

If the contractor conveys wastes across multiple jurisdictions to the final disposal site, the contractor must possess all licenses, permits and/or authorization required from each jurisdiction.

The contractor shall submit all required licenses to the Contracting Officer (KO) with their offer and an upon change/update/revise of licenses/permits during contract period. The contractor is responsible for any and all licenses/permits and or fees associated with the use of off-base disposal processing facility.

1.4.4. Manifest. The contractor shall prepare and provide the GR manifests in the format required by laws of the GOJ. The original of this manifest must be signed or officially stamped by both the GR and the contractor’s representative. The manifests shall be submitted to the GR with the contractor’s invoice. All records of the manifests shall be maintained by the contractor for a minimum of five (5) years and shall be available at any time for review by the KO.

2.0. GENERAL INFORMATION.

2.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.2. QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.3. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.4. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.2.

2.6. CONTRACTOR PERSONNEL

2.6.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the KO.

The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.6.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.6.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

2.6.4. Third Country Nationals (TCN). The security forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.6.5. U.S. Government or Japanese National Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.6.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.6.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1645 hours unless prior arrangements have been made with the

GR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 11 Aug Mountain Day 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.7.3. Arrangement of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain GR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death.

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Accident Prevention Plan a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the GR. The contractor is responsible for reviewing section 01 and 33 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.8. Hazardous Material. The contractor shall immediately report spills or release of hazardous materials to the GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.10. Environmental and Hazardous Material Handling. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The Contractor shall follow the installation Spill Prevention Control and Response Plan (SPRP) in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, U.S.

Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.11. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan.

2.8.12. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. Contract Manpower Reporting. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f

2.12.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.12.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

THIS SECTION IS RESERVED

SECTION 4

APPENDICES

4. APPENDICES

4.1. APPENDIX A: Estimated Workload Data

4.2. APPENDIX B: Location Maps

B-1: Akizuki

B-2: Kawakami

B-3: Hiro

B-4: Kure

APPENDIX A

Estimated Annual Workload

Area Type Facility No. & Name Capacity / Gallon

Frequency / Year

Dec Feb Apr Jun Aug Oct Total

Gallon

Akizuki Oil Water Separator

203 North POL 232 2 232 232 464

203 South POL 299 2 299 299 598

216 POL 60 2 60 60 120

430 Tel ex 122 1 122 122

Front 439 Wash rack 156 6 156 156 156 156 156 156 936

Near 440 Equipment

# 1 88 2 88 88 176

Near 440 Equipment

# 2 112 2 112 112 224

444 Boiler 124 1 124 124

Near 444 Oil tank 95 1 95 95

445-1 Fire station 96 2 96 96 192

445-2 Fire station 156 2 156 156 312

218 Haz 145 1 145 145

142 Oil tank 114 1 114 114

Sub total 416 640 796 416 640 714 3,622

Kawakami

Oil Water Separator

2683 Boiler 114 1 114 114

2683-1 Oil tank 114 1 114 114

2694 POL 229 2 229 229 458

2705 Equipment 112 2 112 112 224

2716 Fire station 191 6 191 191 191 191 191 191 1,146

2718 Boiler 315 1 315 315

3800 Demil 119 1 119 119

2666-1 Oil tank 315 1 315 315

2714-1 Oil tank 114 1 114 114

2766 Haz 145 1 145 145

Grease Trap

2666 Oil admin 61 2 61 61 122

2772 Admin 6 6 6 6 6 6 6 6 36

Sub total 540 484 430 426 685 657 3,222

Hiro Oil Water Separator

1227 Equipment 238 3 238 238 238 714

1277 Generator 123 2 123 123 246

1285 Wash track 156 3 156 156 156 468

1299 POL 70 2 70 70 140

1290 Oil tank 77 1 77 77

Sub total 226 361 233 308 279 238 1,645

Kure

Oil Water Separator

330 Wash rack 178 6 178 178 178 178 178 178 1,068

Grease Trap

199 Kitchen 283 6 283 283 283 283 283 283 1,698

Sub total 461 461 461 461 461 461 2,766

Total 1,643 1,946 1,920 1,611 2,065 2,070 11,255