JA_FBO.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

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[ Enter security markings here -- or delete this text. ]Updated: 15 Mar 16

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Choose the funding level for this J&A Document:

< $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: 374 CONS

Purchase Request / Local ID Number:

Program / Project (and PE, if applicable): 5AF Japan Operations Support Center

Program Type (PEO or Other Contracting):

Authority (include full title): Procuring Activity Competition Advocate, Col Brian Ucciardi

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

11 Sep 2017

Contracting Officer Steven M. Thomas

374 CONS/LGCA/225-4368

Date

11 Sep 2017

Project Lead / Requiring Activity Christopher Nettles, Capt, USAF

PACAF 5 AF/A4/225-5192

Date

11 Sep 2017

5 AF Legal Counsel Scott Vogeley

5 AF/JA/225-7177

Date

11 Sep 2017

Chief of the Contracting Office (COCO) Sarah L. Humphreys, Lt Col, USAF

374 CONS/225-7099

APPROVAL (AFFARS 5306.304(a) )

Date

11 Sep 2017

Competition Advocate BRIAN V. UCCIARDI, Colonel, USAF

AFICA/KH 449-8568

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I. Contracting Activity.

374 Contracting Squadron, Yokota AB, Japan

II. Nature and/or description of the action being processed.

This action is to make a determination of a sole-source procurement using FAR 13.501(a)

III. Description of supplies/services required to meet agency needs.

The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and labor to provide a system modernization redesign and renovation of the Fifth Air Force (5 AF) Japan Operations Support Center (JOSC), Yokota AB, Japan in accordance with the Performance Work Statement (PWS), attached appendices, commercial standards, local standards, Japanese ordinances, and Japanese laws.

Removal of flooring. The contractor shall remove the current raised floor. The contractor shall remove all material, trash, and construction items.

Installation of raised flooring. The contractor shall purchase and install a raised floor to include square carpet tiles on top of the floor. Matching carpeting will be installed in the adjacent offices outside of the main JOSC floor to ensure a seamless floor look.

Wiring. The contractor shall remove all existing wiring contained under the raised flooring. The contractor shall purchase all required equipment wiring. All wiring must be in accordance with the facility color coding and comply with all TEMPEST regulations.

Removal of Equipment. The contractor shall remove all existing audio/visual, computer, and video teleconference equipment. The contractor shall also remove the existing telephone communication equipment for reinstallation.

Purchase, Installation, Testing, Training of A/V System. The contractor shall purchase necessary audio/video equipment and software to meet the JOSC upgrade requirements. The equipment will include professionally installed screens, video processing control systems, redundant power systems, free standing floor mounting equipment, input/output modules, control software, speakers, control panels, satellite and or cable television tuners, equipment racks, uninterruptible power supplies, and associated accessories.

Purchase, Installation of Furniture. The contractor shall purchase and install all required furniture in the JOSC. The specific number of workstations will be design dependent but will be no fewer than 28 individual workstations.

Connection to Other Cells. In addition to connecting the JOSC to the Joint Operations Center (JOC), the contractor will install necessary equipment to enable output from any of the JOC and JOSC sources to displays in the ALOC and A2.

IV. Statutory authority permitting Other than Full and Open Competition.

FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

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V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

USFJ recently completed a Joint Operations Center (JOC) modernization project, that was competed by three offerors for award. Due to current events occurring in the PACOM AOR, the USFJ/5AF Commander directed the expansion of the operational system capability to other secondary operation centers. The JOSC is a critical operations center and is the unilateral arm of 5 AF, and it is responsible for individual functional cells to have real-time common operational data that is sourced from the JOC. Specifically, the bilateral Common Operational Picture (COP) and the Shared Early Warning System are both based inside the JOC and are required to be displayed in the all the working cells in the headquarters. Without these critical components of information, bilateral planning and operational execution will be delayed. The equipment to accomplish this critical interconnectivity must be compatible to the existing system in the JOC.

Additionally, the contract for the JOC provides for a five (5) year warranty, the original equipment manufacturer will not honor support from another system integrator/provider other than USIDC. Because of the critical linkage of these cells to the JOC system, USIDC is the only vendor that can perform this work on the mission critical system.

Any other system or contractor providing this service would void the existing JOC warranty for $ in equipment.

Specifically, USIDC has stated that if a contractor other than USIDC has to re-program the systems they installed in order to integrate a third party equipment, the re-programming would nullify the warranty of the equipment being re-programmed (see Attachment 1, Email and Attachment 2, Warranty). In addition to the warranty of the equipment, USIDC also provides a local system maintenance/support 24/7 telephone warranty help desk support for one (1) year, which includes same day remote engineering support for critical system troubleshooting and less than eight (8) hour response time (even from the US) -- see Attachment 3, Cost Breakout, tab 2, line item 3 description.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

The initial JOC requirement was a full and open competition, and three vendors provided quotes, however, in accordance with the aforementioned, USIDC is the only offeror that is able to complete this mission essential add-on effort without voiding the warranty.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The initial JOC was competed, and three vendors provided quotes. We received a cost breakdown structure (see Attachment 3, Cost Breakout) from USIDC for the JOC that includes pricing for all materials, equipment, and labor.

This very recent and relevant breakout will be used to compare pricing for the new requirement. The Contracting Officer will determine the price to be fair and reasonable in accordance with FAR 13.106-3(a)(2)(ii), Comparison of the proposed price with prices found reasonable on previous purchase.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

See Attachment 4, Market Research.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

None.

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X. List of sources, if any, that expressed interest in the acquisition.

None.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

None.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.