PWS_Ice_Maker_wo_map.pdf

RFQ No. FA520917Q0053 Attachment 1

Army Exercise OS17 PWS – Ice Makers

DEPARTMENT OF THE ARMY

UNITED STATES ARMY JAPAN

G-3 EXERCISE

ATTN: APAJ-GC-E

APO AP 96343-5005

PERFORMANCE WORK STATEMENT

RENTAL ICE MAKERS

IN SUPPORT OF ORIENT SHIELD 2017

Camp Fuji, Shizuoka, Japan 25 Jul 2017

Table of Contents

SECTION 1 Description of Services / General Information

SECTION 2 Appendices

SECTION 1

DESCRIPTION OF SERVICES & GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to support the U.S. Army/Japanese Ground Self Defense Forces (JGSDF) Bilateral Field Training Exercise ORIENT SHIELD 2017 (OS17) in accordance with this Performance Work Statement (PWS), the attached appendices and with commercial standards, local standards, Japanese ordinances and Japanese laws. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services:

1.1.1. The contractor shall perform the required rental ice makers services as listed in Appendix number one (#1) of this PWS.

1.1.2. The contractor shall coordinate all aspects of this project with the designated Government Representative (GR).

1.2. DESCRIPTION OF MATERIALS. The contractor shall provide all non-consumable supplies needed to perform all aspects of this contract.

1.3. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.4. GENERAL INFORMATION.

1.4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.4.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received in accordance with this PWS. The U.S. Government reserves the right to increase or decrease the frequency of inspections being conducted based on the progress of the contractor, reported concerns, or perceived issues with the performance of contracted services.

1.4.3. GOVERNMENT REMEDIES. The Contracting Officer (KO) will follow Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for

Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.4.4. CONTRACTOR PERSONNEL

(1) Contract Manager. The contractor shall appoint and provide a contract manager who shall be responsible for all requirements in this PWS. No later than (NLT) five (5) days after contract award, the name of this person and an alternate and or alternates, who shall act for contractor when manager is absent, shall be designated in writing to KO/GR. The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. She/he must be able to read, speak, and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(2) Emergency Point(s) of Contract. The contractor shall provide a point of contact sheet listing available twenty-four (24) hours a day with names and telephone numbers of individuals to call in the event emergency service is required for any aspect of this contract. The contractor shall respond to all emergency calls within twelve (12) hours from the time the call is placed.

(3) Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name. The contractor shall not employ personnel who have been identified to the contractor as a potential threat to health, safety, security, general well-being or operational mission of the installation or its population.

(4) Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO/GR may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(5) Third Country Nationals (TCN). The Security Forces on each installation control access to the installation. Under certain circumstances, Third Country National (TCN) personnel may be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each installation when there is a question about particular circumstances.

(6) U.S. Government or Japanese National Employees. The contractor shall not hire employees of the United States Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

(7) Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract

2.5. SECURITY AND SAFEY REQUIREMENTS.

2.5.1. SECRURITY REQUIREMENTS. The contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The contractor shall ensure that all security/entrance clearances are obtained.

2.5.2. INSTALLATION / BASE PASSES. Installation/Base Passes for contractor personnel are issued at no cost to the contractor. The contractor shall ensure each employee obtains required pass and identification items for access to Camp Takigahara, Shizuoka, Japan and Camp Fuji. Each employee shall wear the distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name to be easily recognized. The contractor shall return all applicable passes upon termination of employment or completion of this contract. All other government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained. Additionally, all contractor personnel shall be in compliance with all Japanese and designated location‘s Motor Vehicle Code requirements pertaining to operation requirements.

2.5.2.1. ACCESS TO INSTALLATION. All contractor personnel shall obtain access to the installation by following installation access instructions. (Example of installation access instruction is Marine Instruction Order 5512.2 series for the access to CATC Camp Fuji.) The contractor shall prepare and submit installation access application in accordance with the instruction. The expiration date of the access pass shall be confirmed with Base Pass and Identification Office. Normally, the expiration date shall not exceed the final date of each contract period.

The contractors who receive the award of this contract will be allowed to obtain gate passes to access subject work areas. However, the administrative time necessary for the government to issue passes may vary depending on the security office.

2.5.2.2. PERSONNEL LIST. The contractor MUST provide all personnel roster (includes contract manager and alternate contract manager[s] as appropriate) at least one (1) week prior to commencement of work to the following personnel. Roster must include name, address and telephone number of employee. The contractor shall maintain a current listing of employees, providing updates as changes occur.

For Camp Takigahara CPT Tomita, 1st Div Headquarters, G4, TEL 03-3933-1161, Ext 2143（中部方面第 1 師団司令

部 4 部総括班 富田 1 尉）

For Camp Fuji Mr. Uchida, Yuya, USARJ G3 EXERCISES, TEL 046-407-3282（在日米陸軍司令部第３部演

習課 内田）

2.5.2.3 SPECIAL INSTRUCTION TO ACCESS CAMP FUJI.

2.5.2.3.1. VEHICLE PASSES. The U.S. Government will issue all required Vehicle Passes to contractor personnel. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract.

2.5.2.3.2. ONE-DAY PASSES. The contractor’s escort privilege holder shall escort the workers who do not have the gate pass. The privilege holder shall have full responsibilities their action inside of the Camp Fuji area and escort their out by the end of each work day.

2.5.3. PHOTOGRAPHY PERMISSION. Taking picture is allowed for only the purpose of related work. The contractor shall have a permission to take a picture and the government will check the pictures and delete the intended pictures. Taken picture shall be used only related work.

2.5.4. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the General Service Unit (GSVC) at the job site.

2.5.5. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

2.5.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, material, supplies, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.5.5.2. The contractor shall submit these reports to the KO/GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within ninety-six (96) hours after occurrence of the incident. A copy of this report shall be furnished to the GR. The report should fully explain the incident, which was involved, the outcome of the incident, what caused the incident and should include recommendations on preventing similar incidents in the future.

2.5.6. HAZARDOUS MATERIALS Applicable/ Not Applicable. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets.

The contractor shall immediately report spills or releases of hazardous materials to the KO/GR and Contracting Office. The contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets

(MSDS).

2.5.7. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING Applicable/

Not Applicable. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

2.5.8. DISPOSAL OF MATERIALS Applicable/ Not Applicable. All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

2.5.9. RESPONSIBILTY FOR DAMAGES. Any damages caused to U.S. Government or JGSDF owned property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government or GOJ.

2.5.10. OFF LIMITS SIGNS Applicable/ Not Applicable. The contractor shall provide “OFF LIMITS” signs in both English and Japanese and post them as appropriate or required.

2.6. HOURS OF OPERATION.

(1) Availability of Facilities. The facilities will be made available to the contractor from 0400-2000 hours, Sunday through Saturday, seven (7) days per week to include any U.S. or Japanese holidays. Access to the facilities outside of these hours may be authorized by the KO/GR with prior coordination by the contractor.

(2) On-Site Hours. The hours of operation for performing these services are identified in Appendix number one (#1). In the event the KO/GR requests a temporary shutdown of the jobsite, the contractor will be notified verbally and in writing. Any U.S. Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the Contracting Office.

(3) U.S. Legal Holidays. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King Day 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

2.7. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

2.8. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO.

2.9. CONTRACTING OFFICER AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

2.10. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

2.10.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

2.10.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION 2

APPENDICES

APPENDICES

1. Rental Ice Makers

2. Map and Building Drawing

1. Fuji Area

2. Camp Fuji

3. Camp Fuji Facilities

4. Bldg #402

5. Plug and outlet, L15-30

APPENDIX No. 1

RENTAL ICE MAKERS AND INSTALLATION SERVICES

SCOPE OF REQUIRE SERVICES: The contractor shall provide the following ice makers and required services below.

1. Description of Ice Makers: The contractor shall provide the following ice makers:

a. 300kg/day Capacity Automatic Cube Ice Makers (Stock-on Type):

1) QTY: 2 EA

2) Capacity of automatically producing cube ice: Approx.300kg per day

3) Unit specifications: 200 Volt (50/60 Hz), 4 - 15A, 3-phase wiring type (X2)

(non-fuel)

4) Maximum of ice storage: Approx. 300kg

*The equivalent plan is considerable.

2. Delivery and Pickup Schedule: The contractor shall coordinate with the GR for the delivery/pickup, unload/upload, and installation/tear down of the required ice makers in a timely manner as stated table below. All ice makers must be delivered to the U.S. Dining Facility Area, actual location will be specified by the GR. Tentative location is attached as Appendix No. 2.

*The equivalent plan is considerable.

3. Site Installation.

a. Prior to loading ice makers, the contractor shall reinforce the installation to make ice makers in a horizontal position.

b. The contractor is responsible for start-up operation. The contractor shall provide all necessary materials (ex. extension power cables, maximum 15m shall be prepared) for set up and engineer(s) to connect electricity outlets from breaker box to ice makers. U.S.

Government is not responsible for any accident, equipment breakage or inconvenience to other from connecting power source.

Type Size Qty

Delivery date and time

1st Run Date Last Run Date

Pick-up Date and time

Cube Ice maker

300kg 2 21-Aug-17

NLT 0900 hrs 21-Aug-17 30-Sep-17

30-Sep-17 1500 hrs

Performance Location

Bldg #402, CATC Fuji Nakayama, Gotenba-shi, Shizuoka Prefecture, Japan 〒412-0006

c. The contractor shall provide sets of plug and outlet, L15-30, in order to connect the power lines from the facility.

d. The contractor shall provide and equip T-branch pipe, the check valve (逆支弁), and Water-Purify Filter on the water source pipe.

e. The contractor shall keep the work operationable at the minimum of 0.3 Mega Pascal water supply.

4. Special Instructions.

a. All ice makers must be cleaned and free of odors, dirt, etc. that could contaminate the icing system inside ice makers. Ice makers must be properly cleaned for potable use and shall produce the potable ice all through the contract period.

b. The contractor is responsible for cleaning up ice makers as necessary when deliver/pick up.

c. The contractor shall repair or replace ice makers within 4 hours of notification by the GR or KO at no additional cost to the U.S. Government.

d. The contractor shall waive the claim to U.S. government when ice makers damage or are inoperative during the use.

5. Government Personnel: The primary authorized U.S. Government Representative for this contract is Mr. Yuya Uchida, USARJ G3, Exercise Logistics Planner at 046-407-3963 (DSN) 263-3282. The authorized KO for this contract is Mr. Masaki Sato, 374th Contracting Squadron, Yokota Air Base, Tokyo, Japan at 042-551-6120 or DSN 225-7544.