FA5209-17-Q-0039_PWS_Flood_Lights_NV.pdf

RFQ. No. FA5209-17-Q-0039

Attachment 1

HEADQUARTERS U.S. FORCES, JAPAN (USFJ)

PERFORMANCE WORK STATEMENT

TO PROVIDE

RENTAL OF FLOOD LIGHT

IN SUPPORT OF NORTHERN VIPER

AT YAUSUBETSU TRAINING AREA, JAPAN

11 Jul 17

Army Exercise PWS – Pressure Washer and Generator

Table of Contents

SECTION 1 Description of Services / General Information Page 3-9

SECTION 2 Appendices Page 9-12

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to support the U.S. Marine Corp and Japanese Ground Self Defense Forces

(JGSDF) bilateral Exercise NORTHERN VIPER in accordance with this Performance Work

Statement (PWS), the attached appendices and with commercial standards, local standards, Japanese ordinances and Japanese laws. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services:

1.1.1. The contractor shall perform the required rental flood lights’ services as listed in

Appendix number one (#1) of this PWS.

1.1.2. The contractor shall coordinate all aspects of this project with the designated Government

Representative (GR).

1.2. DESCRIPTION OF MATERIALS. The contractor shall provide all non-consumable supplies needed to perform all aspects of this contract.

1.3. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.4. GENERAL INFORMATION.

1.4.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The ccontractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.4.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received in accordance with this PWS. The U.S. Government reserves the right to increase or decrease the frequency of inspections being conducted based on the progress of the contractor, reported concerns, or perceived issues with the performance of contracted services.

1.4.3. GOVERNMENT REMEDIES. The Contracting Officer (KO) will follow Federal

Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for

Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.4.4. CONTRACTOR PERSONNEL

(1) Contract Manager. The contractor shall appoint and provide a contract manager who shall be responsible for all requirements in this PWS. No later than (NLT) five (5) days after contract award, the name of this person and an alternate and or alternates, who shall act for contractor when manager is absent, shall be designated in writing to KO/GR. The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read, speak, and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(2) Emergency Point(s) of Contract. The contractor shall provide a point of contact sheet listing available twenty-four (24) hours a day with names and telephone numbers of individuals to call in the event emergency service is required for any aspect of this contract. The contractor shall respond to all emergency calls within twelve (12) hours from the time the call is placed.

(3) Contractor Employees. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name. The contractor shall not employ personnel who have been identified to the contractor as a potential threat to health, safety, security, general well being or operational mission of the installation or its population.

(4) Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO/GR may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(5) Third Country Nationals (TCN). The Security Forces on each installation control access to the installation. Under certain circumstances, Third Country National (TCN) personnel may be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each installation when there is a question about particular circumstances.

(6) U.S. Government or Japanese National Employees. The contractor shall not hire employees of the United States Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics

Regulation.

(7) Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract

1.4.5. INSTALLATION / BASE PASSES. Installation/Base Passes and Controlled Area

Badges for contractor personnel are issued at no cost to the contractor. The contractor shall ensure each employee obtains required pass and identification items for access to Yausubetsu

Training Area. The contractor shall return all applicable passes upon termination of employment or completion of this contract. All other government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained. Additionally, all contractor personnel shall be in compliance with all Japanese and designated location‘s Motor Vehicle Code requirements pertaining to operation requirements.

1.4.6. RESERVED.

1.4.7. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the General

Service Unit (GSVC) at the job site.

1.4.8. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(1) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, material, supplies, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

(2) The contractor shall submit these reports to the KO/GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(b) A complete written report shall be submitted within ninety-six (96) hours after occurrence of the incident. A copy of this report shall be furnished to the GR. The report should fully explain the incident, which was involved, the outcome of the incident, what caused the incident and should include recommendations on preventing similar incidents in the future.

1.4.9. HAZARDOUS MATERIALS Applicable/ Not Applicable. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets.

The contractor shall immediately report spills or releases of hazardous materials to the KO/GR and Contracting Office. The contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets

(MSDS).

1.4.10. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING Applicable/

Not Applicable. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.4.11. DISPOSAL OF MATERIALS Applicable/ Not Applicable. All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.4.12. RESPONSIBILTY FOR DAMAGES. Any damages caused to U.S. Government or

JGSDF owned property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government or GOJ.

1.4.13. OFF LIMITS SIGNS Applicable/ Not Applicable. The contractor shall provide

“OFF LIMITS” signs in both English and Japanese and post them as appropriate or required.

1.4.14. HOURS OF OPERATION.

(1) Availability of Facilities. The facilities will be made available to the contractor from 0700-1800 hours, Sunday through Saturday, seven (7) days per week to include any U.S. or

Japanese holidays. Access to the facilities outside of these hours may be authorized by the

KO/GR with prior coordination by the contractor.

(2) On-Site Hours. The hours of operation for performing these services are identified in Appendix number one (#1). In the event the KO/GR requests a temporary shutdown of the jobsite, the contractor will be notified verbally and in writing. Any U.S. Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the Contracting Office.

(3) U.S. Legal Holidays. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King Day

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.4.15. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.4.16. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

1.4.17. CONTRACTING OFFICER AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification

Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.4.18. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL labor hours (including subcontractor labor hours) required for the performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.4.18.1. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

1.4.18.2. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

http://www.ecmra.mil/

SECTION 2

APPENDICES

2. APPENDICES

1. Flood Lights

APPENDIX No. 1

FLOOD LIGHTS WITH GENERATOR

Performance Period: Yausubetsu: 13 Aug 17 – 1 Sep 17

1. Scope of Required Service: The contractor shall provide flood lights with a diesel generator for power supply in accordance with the instructions below. The contractor shall ensure the flood lights are stabilized at all times and prevent any oil from leaking on the ground.

1.1. Specification/Qty of Flood Lights:

Qty: 10 EA with generator

Specification: Minimum 4 Meter Masts 1600 Watt (400W ×4) output /unit

1.2. Fuel: The generators shall be filled up the tank upon delivery. The fuel will be provided and filled by the government during period of performance. The government will not be filled up the tank upon returned.

1.3. Delivery/Pick-up: The contactor shall deliver, install and pick the equipment to/from the designated locations. The GR will show the contractor where the flood lights will be delivered. Delivery and pickup date/location are required as follows:

Location Delivery Time Pickup Time

JGSDF Yausubetsu Enshujo (Yausubetsu MA)

矢臼別演習場

Mubanchi, Yausubetsu, Bekkai-cho, Notsuke-gun, Hokkaido

1000 hrs. (13 Aug 17) 1600 hrs (1 Sep

17)

1.4 Relocation: Government may require relocation of flood lights, therefore the contractor provide them for movable type.

1.5 The contractor shall provide fire extinguisher(s). The specifications and number of fire extinguishers shall be in compliance with Japanese standards.

GOVERNMENT REPRESENTATIVE (GR). The primary authorized U.S. Government

Representative for this contract is Mr. Kiyoshi Takahashi, Liaison Officer, USFJ, at 080-6845-

2442 or (DSN) 225-2013. The designated site GR is CWO HOSS at 080-6498-9396. The authorized KO for this contract is Mr. Masaki Sato, 374th Contracting Squadron, Yokota Air

Base, Tokyo, Japan at 042-551-6120 or (DSN) 225-7544.