Notice_to_Offeror.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base

Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-17-Q-0022, Grass and weed cutting service at

Bldg 680, Bldg 681, Bldg 704, Bldg 1042 and Bldg 1042-2 at Camp Zama Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the

374th Contracting Squadron, Army Support Flight, LGCAB, Ms. Akane Jukurogi at Commercial:

042-551-6120, 042-552-2511 Ext. 5-2209 or e-mail akane.jukurogi.jp@us.af.mil. The Contracting

Officer, Ms. Naomi Chiba, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-

7613 or e-mail naomi.chiba.jp@us.af.mil. Please reference the solicitation number when making inquiries.

b. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

c. Notice of Site Visit:

(1) Site Visit. On 30 Jun 17, a site visit will be conducted at Camp Zama, in Kanagawa, Japan. The participants shall meet the Government Representative at the main gate of Camp Zama at

1000 hours on the date (Gate pass holder shall meet at the Parking in from of Yano fitness center near the main gate). Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit within a few days. The

Government is not liable for any costs incurred to participate in the site visit.

(3) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to Ms. Akane Jukurogi at Commercial: 042-551-

6120, 042-551-6120 Ext. 5-2209 or e-mail akane.jukurogi.jp@us.af.mil on or before 23 Jun 17.

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:akane.jukurogi.jp@us.af.mil

(4) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S.

installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to

Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes therefore the offerors must arrive at least 15 minutes earlier at the gate of U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 15 minutes prior to the site visit start time.

(5) Should questions arise from the site visit, they will be addressed on site, if possible, then complied and sent to all interested parties. Offerors are requested to submit any questions to the contract specialist noted above not later than 5 Jul 17. Information provided at this conference/site visit shall not qualify the terms and conditions of the solicitation, Performance-Based Work

Statement, or specifications and will remain unchanged unless the solicitation is amended in writing.

If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

d. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics

Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx .

e. DUNS Number. Local offerors may obtain the location and phone number of Dun &

Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp

English: https://duns-number-jp.dnb.com/search/eng/login.asp

f. SAM registration. The offeror is recommended to register with System for Award

Management (SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

g. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥756 (subject to change) shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx https://duns-number-jp.dnb.com/search/jpn/find_jpn.asp https://duns-number-jp.dnb.com/search/eng/login.asp https://www.sam.gov/

2. If you have any questions, please contact Ms. Akane Jukurogi, Contract Specialist, by phone at

042-551-6120/fax at 042-551-0973/e-mail at akane.jukurogi.jp@us.af.mil.

NAOMI CHIBA

Contracting Officer