PWS.pdf

ATTACHMENT 1 RFQ# FA5209-17-Q-0011

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

SANITARY LANDFILL GROUNDWATER

AND

GAS MONITORING,

SAGAMI GENERAL DEPOT

20 Mar 17

Table of Contents

SECTION 1 DESCRIPTION OF SERVICES Page 1 - 7

SECTION 2 SERVICES SUMMARY Page 8

SECTION 3 RESERVED Page 9

SECTION 4 APPENDIX A Page 9-11

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to monitor groundwater and gas at the sanitary landfill in Sagami General Depot (SGD) in accordance with this Performance Work Statement (PWS); the attached appendices, manufacturer standards; applicable Japanese environmental laws; and, regulations, and commercial standards and business practices.

1.1. PLANNING.

1.1.1. The contractor shall conduct preliminary site survey prior to the start of the monitoring services for the basic contract period and each option year. The contractor shall survey the groundwater gradient at the project site, as well as evaluate the physical site conditions for any interference with the project development.

1.1.2. The contractor shall prepare a Sampling and Analysis Plan (SAP) based on Japan Environmental Agency’s Guidance No. 10 issued in 1997（環境庁告示 10 号、平成 9 年公布), Waste Sanitary Landfill Stabilizing Manual issued in 1992（廃棄物最終処分場安定化監視マニュアル、平成 4 年 3 月公布) by the Ministerial Ordinance Determining Engineering Standards Pertaining to Final Disposal Site for Municipal Solid Wastes and Final Disposal Site for Industrial Wastes law of Japan (一般廃棄物

の最終処分場及び産業廃棄物の最終処分場に係る技術上の基準を定める省令) and Test Methods specified in Appendix A. The contractor shall submit the SAP in an electronic format (by e-mail) and provide a hard copy to the Contracting Officer’s Representative (COR) for approval within 30 calendar days after award (prior to the commencement of work) and 30 days before each option is exercised.

1.1.3. The SAP shall include the preliminary site survey report, annual schedule, sampling and analysis methods and procedures used (with justifications for applying the methods). This plan shall cover all test parameters, frequency, groundwater gauging, flow directions, and a plot survey showing the exact locations of the wells/probes listed in Appendix A.

1.1.4. The contractor shall develop the SAP based on the preliminary site survey, study of historical records and other related references. The SAP can be modified upon approval by the COR on an as needed basis.

1.2. SAMPLING PROCEDURE. The contractor shall collect, prepare, and preserve samples from eight (8) groundwater sampling wells and seven (7) gas monitoring probes in compliance with the approved SAP and listed in Appendix A.

1.3. SUBMITTALS. All submittals under this contract shall be written in both English and Japanese.

The report shall be submitted according to the format and requirement described herein.

1.3.1. Quarterly Report. The contractor shall submit one (1) hard copy of the quarterly report to the COR within 60 calendar days after completion of quarterly sampling and analyses. The report shall have contractor’s authenticating stamps and /or signatures.

The quarterly report shall include laboratory test results (concentration of pollutants), sampling location, sampling date and time, and date of analysis. The quarterly report shall include a comparison of the analytical results to applicable Japanese environmental standards.

1.3.1.1. Summary of Analysis Results for Lead. The contractor shall submit a summary of analysis result for lead along with the quarterly report.

1.4.3. Annual Report. The contractor shall submit one (1) hard bound copy and one (1) electronic copy of the annual report to the COR within 60 calendar days after the completion of all sampling conducted for the contract period.

1.4.3.1. The annual report shall be prepared and submitted include the following information:

(1) Results of the preliminary site survey

(2) Description and location of work performed

(3) Pictures of each site surveyed

(4) Data sheets

(5) Sampling date and time

(6) Contractor’s name address, phone number, fax number, name of individual who conducts the sampling

(7) Date of analysis

(8) Name of individual who authenticates the test results

(9) Description of any observations made during the course of the work.

The annual report shall also include field documentation and applicable standards. Additional information such as observation of static water level elevations, measurement of groundwater flow and landfill gas emission rates, references etc. shall be presented in the report

1.4.3.2. The contractor shall provide comprehensive comments and/or recommendations to determine any potential health risks or environmental impacts that may be caused/can be caused by the sanitary landfill, which covers interpretation of test results, regulatory requirements and references of surrounding environmental quality.

1.4.3.3. Laboratory analysis data sheets shall have contractor’s authenticating stamps and /or signatures including ones for Dioxins.

1.5. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall schedule its performance so as not to interfere with U.S. Government operations. In the event that the nature of the work makes such interferences unavoidable, the contractor shall provide the COR with a minimum of five

(5) business days advance notification of the proposed work.

1.6. The contractor shall pick-up/return keys for each well and probe from Camp Zama when service is accomplished. The contractor shall not duplicate any keys and shall prohibit the use of keys by any person other than the contractor’s employee. The contractor shall immediately report the occurrences of a lost or duplicated key to the COR.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. This person, and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s (and alternate’s) name, email address, and telephone number. The contract manager and/or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or COR.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name. The contractor shall ensure that the employees handling, hazardous chemicals use proper protective equipment.

2.1.3. Permits and Certifications.

2.1.3.1. The contractor shall possess measurement certification business permits (計量証明事業登録) for the “ Measurement Certification Business – Concentration” (計量証明事業 – 濃度) and “Measurement Certification Business – Specific Concentration” (計量証明事業 – 特定濃度) by an appropriate governmental authority under the Measurement Law of Japan (計量法).

2.1.4. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.5. Third Country Nationals (TCN). The security forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.6. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Government of Japan Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.7. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.8. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance. The roster must include all employee names, email addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates to the COR as changes occur.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with

FAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. Under this contract, the contractor shall perform the required services at locations in SGD specified by the COR. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1700 hours unless prior arrangements have been made with the

COR.

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 11 August Mountain Day 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Photography Permission. Photo permission will be requested by the COR by contacting DES Physical Security Office. Contractor needs to prepare the application form and be physically present in the office when applying.

2.8.4. Reports of Damages, Destruction, Injury, or Death.

2.8.4.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

2.8.4.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 calendar days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.5. Accident Prevention Plan and a Job Hazard Analysis. The Contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The Contractor is responsible for reviewing and applying section 01 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.usace.army.mil/Safety-and-Occupational-Health/EM-385-1-1-2008-Being-Revised/

2.8.6. Environmental. Per the AR200-1 and the Installation Environmental Management System Implementation Plan (EMSIP) of 13 Dec 07 Contractor personnel are required to complete the

Environmental Management System Awareness training (approximately 30 minutes). The training record shall be submitted to COR.

2.8.7. Disposal of Materials. All debris generated from the work shall be removed from the job site and disposed by the Contractor in accordance with the laws of Japan. This requirement shall be applied to the purge water.

2.8.8. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(2) Contract number, including task and delivery order number

(3) Beginning and ending dates covered by reporting period

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

(5) Estimated direct labor hours (including sub-contractors)

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors)

(7) Total payments (including sub-contractors)

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different)

(9) Estimated data collection cost

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

(12) Presence of deployment or contingency contract language

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country)

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

(NOTE: XML = Extensible Markup Language)

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

SS Number and Performance

Objective

PWS

Paragraph Performance Threshold Method of

Assessment SS#1. Planning: Conduct preliminary site survey and submit SAP to the COR in a timely manner.

1.1 Zero (0) defect is allowed. 100% inspection

SS#2. Sampling Procedure:

Samples are collected and proper procedures are followed.

1.2

One (1) defect is allowed per year.

Periodic inspection (annually)

SS#3. Submittals: Reports completed and provided to the COR in a timely manner. 1.3

100% inspection with the intent of all works subject to inspection will be anticipated in which one

(1) late submission is allowed per year.

100% inspection

Note: SS#1 & 3: This 100% inspection is not seeking for the contractor’s perfect services/reports, but the COR will review/inspect all services/reports as required in the PWS every time it occurs.

SECTION 3

RESERVED

SECTION 4

APPENDICES

Appendix A. Applicable Test Methods

Appendix A – Applicable Test Methods

Test Parameter Test methods Frequency Site

Weather Visual record

4/year SGD Landfill Atmospheric pressure

1* Air temperature Ground temperature

Ground Water Monitoring

Groundwater temperature 1*

4/year

Groundwater Monitoring

Well

SGD -

1.3.4.5.6.

11.12 and 13

Groundwater elevation Cadmium and its compounds JIS K0102.55 Chromium (VI) Compound JIS K0102.65.2

Simazine Attached Table 5, No.1 or 2, Japan

Environmental Agency’s Guidance No.

59 issued in 1971.

Cyanogen compound JIS K0102.38.1.2 and 38.2 or

K0102.38.1.2 and 38.3

Thiobencarb Attached Table 5, No.1 or 2, Japan

Environmental Agency’s Guidance No.

59 issued in 1971

Carbon Tetrachloride JIS K0125.5.1, 5.2, 5.3.1, 5.4.1 or 5.5 1,2-Dichloroethane JIS K0125.5.1, 5.2, 5.3.1 or 5.3.2

1,1-Dichloroethylene JIS K0125.5.1, 5.2 or 5.3.2.

1,2-Dichloroethylene JIS K0125.5.1, 5.2 or 5.3.2 for Cis

Conformation. JIS K0125.5.1, 5.2 or

5.3.1 for Trans Conformation

1,3-Dichloropropene JIS K0125.5.1, 5.2 or 5.3.1.

Dichloromethane JIS K0125.5.1, 5.2 or 5.3.2.

Total mercury Attached Table 1, Japan Environmental

Agency’s Guidance No. 59 issued in 1971.

Alkyl mercury compound Attached Table 2, Japan Environmental

Agency’s Guidance No. 59 issued in 1971.

Selenium and its compounds JIS K0102.67.2, 67.3 or 67.4 Tetrachloroethylene JIS K0125.5.1, 5.2, 5.3.1, 5.4.1 or 5.5

Thiuram Attached Table 4, Japan Environmental

Agency’s Guidance No. 59 issued in 1971.

1,1,1-Trichloroethane JIS K0125.5.1, 5.2, 5.3.1, 5.4.1 or 5.5 1,1,2-Trichloroethane JIS K0125.5.1, 5.2, 5.3.1, 5.4.1 or 5.5

Trichloroethylene JIS K0125.5.1, 5.2, 5.3.1, 5.4.1 or 5.5 Lead and its compounds JIS K0102.54

Arsenic and its compounds JIS K0102.61.2, 61.3 or 61.4

Fluorine and its compounds JIS K0102.34.1 or Attached Table 6, Japan Environmental Agency’s Guidance No. 59 issued in 1971.

Benzene JIS K0125.5.1, 5.2 or 5.3.2.

Boron and its compounds JIS K0102.47.1, 47.3 or 47.4

Polychlorinated Biphenyl Attached Table 3, Japan Environmental

Agency’s Guidance No. 59 issued in 1971.

Organic phosphorous compound

Attached Table 1, Japan Environmental Agency’s Guidance No. 64 issued in

1974.

Vinyl Chloride Monomer Attached Table, Japan Environmental Agency’s Guidance No. 10 issued in

1997.

1,4-Dioxane Attached Table 7, Japan Environmental

Agency’s Guidance No. 59 issued in 1971.

Dioxins JIS K0312 1/year

Nitrate Nitrogen and Nitrite Nitrogen

JIS K0102.43.2.1, 43.2.3 or 43.2.5 for Nitrate Nitrogen. JIS K0102.43.1 for

Nitrite Nitrogen.

4/year pH

1*

Electric(al) conduction (EC) Biochemical Oxygen Demand

(BOD)

Chemical Oxygen Demand

(COD)

Total organic carbon (TOC)

Land Gas Monitoring

Methane(CH４)

2* 4/year

GP -

1.2.4.5.6.9 and 10

Carbon Oxide (CO)

Carbon Dioxide (CO２)

Hydrogen sulfide (H２S)

Oxygen (O２)

Ammonia (NH3)

Flow rate/ Pressure

1* - Apply JIS or equivalent methods.

2* - Applicable Japanese methods.

Note: Refer to the Japan Environmental Agency’s Guidance No.10 issued in 1977 for details regarding the test methods for groundwater monitoring specified herein. Also, the frequency of 4/year needs to be performed in spring, summer, fall and winter.