FA5209-16-T-0126_PWS.pdf

RFQ No. FA5209-16-T-0126

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

REPAIR SERVICE FOR FIRE FIGHTING TRUCK LADDER

CAMP ZAMA, JAPAN

15 Aug 16

Table of Contents

SECTION 1 Description of Services/General Information Pages 2-8

SECTION 2 RESERVED Page 8

SECTION 3 RESERVED Page 9

SECTION 4 RESERVED Page 9

SECTION 1 – DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, supervision, management, tools, equipment, transportation, materials, and labor necessary to provide repair for a Government owned Fire Fighting Ladder Truck (Model No. MLG5-35W, Serial No.

P00000299, made by Morita Corporation in 2008) at Camp Zama Fire Station of building 238, Camp Zama, Japan in accordance with this Performance Work Statement (PWS) and commercial and local standards.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall provide the following services:

1.1.1. Transportation. The contractor shall perform inspection and repair services for the fire ladder truck at the contractor’s facility. The contractor shall pick up the fire ladder truck from and deliver it back to Fire and Emergency Services, Directorate of Emergency Services, Bldg

238, Camp Zama, Kanagawa Japan. The contractor shall coordinate the pick up/delivery schedule of the fire ladder truck with the Government’s Representative (GR). Upon receipt of the fire truck and up until final receipt of the vehicle by the Government the contractor assumes full legal responsibility for the transportation of the vehicle. The contractor shall comply with

Japanese Road Transport Vehicle Act and other applicable Japanese laws and regulations. The contractor shall be responsible for acquiring any automobile liability insurance required for transporting the fire fighting truck ladder to and from its facility.

1.1.2. REPAIR. The contractor shall provide repair work as follows;

1) Replacement of variable nozzle tip to new one, modify connection to pipes.

2) Replacement of water monitor turret base

a) Produce a new cast alloy turret base and new chain (loosen)

b) Dismount the water monitor and piping, after disassembling basket bottom part

c) Adjust chain tension and motor setting

d) Replace to new piping parts

e) Assemble

3) Sheet metal work on water monitor base

1.1.3. EXCHANGE OR OFF-SITE REPAIRS. When the condition of the equipment warrants, components may be removed to the contractor’s facilities for maintenance or repair.

When possible, temporary exchange components will be provided. When equipment is removed for such purposes, the contractor shall be responsible for any damage or loss from the time the equipment leaves the Government site until it is returned. Likewise, the Government will be responsible for damage and loss of exchange equipment provided by the contractor.

1.1.4. CONTRACTOR’S QUALIFICATION. The contractor is required to submit certification to perform inspection, test, maintenance and repair services issued by the manufacturers for mobile type of Firefighting Trainers.

1.1.5. SCHEDULE. The contractor shall submit an annual work schedule plan to the GR for review and approval within 10 calendar days after contract award. The final approved annual work schedule plan will be provided to the GR for use during the performance of this contract.

1.1.6. The contractor shall notify the GR of the actual inspection date and time for each facility’s systems one month prior the actual working date, and coordinate with the GR for the final approval.

1.1.7. Any changes required due to potential conflicts shall be worked through the GR for approval and a revised work schedule shall be re-submitted to the GR as soon as approval is obtained.

1.1.8. In case of emergency and/or special events, the Contracting Officer (KO) or the GR may make a decision to stop the contractor’s work. The contractor shall comply with this decision.

The contractor shall reschedule and provide rescheduled work at no additional cost to the

Government.

1.1.9. REPORTS.

1.1.9.1. SUBMISSION OF REPORT. The contractor shall prepare and submit booklet form reports in both English and Japanese within 7 days after the inspection/test/maintenance. The reports shall include each system by location, name of engineer, date of inspection/maintenance and list all deficiencies found. If repairs or replacements are required, the contractor shall provide description of deficiencies and estimated costs of work to the GR. Additionally, the contractor shall make an oral report concerning the result of inspection and maintenance to the

GR immediately when deficiencies are found.

1. 1.10. ADDITIONAL REPAIR WORK. If the contractor identifies a need for additional repair work, the contractor shall provide the GR a report described in para 1.1.9.1. The GR will forward the estimate to the KO. The KO will determine whether the repairs can be accomplished by contract modification or by a separate contract action. The price of repair work may be negotiated between the contractor and the KO on a case-by-case basis. The contractor shall commence additional repair work only after receipt of a written notification from the KO.

1.2. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event work may interfere with such operations, the contractor shall provide the

GR a minimum of five (5) days advance notification.

1.3. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting

Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) https://cmra.army.mil/

Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

1.4. GENERAL INFORMATION.

1.4.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are performed in accordance with the PWS. The GR will evaluate the contractor’s performance through intermittent on-site inspections.

1.4.2. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.4.3. GOVERNMENT’S REPRESENTATIVE (GR). The authorized Government’s

Representative for this contract is Mr. MAKINO, Kazuo, Fire and Emergency Services, Directorate of Emergency Services at 046-407-3360. The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by

GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the

KO. The GR shall NOT Advise the contractor HOW to perform but rather WHAT is required per this PWS and contract.

1.4.4. CONTRACTING OFFICER AUTHORITY. Only the Contracting Officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized

Commitment and subject to Ratification Actions in accordance with the Federal Acquisition

Regulation part 1.602-3.

1.4.5. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s), who shall act for contractor when manager is absent, shall be designated in writing to KO within

5 calendar days after the date of award,. The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read, speak and write English. The contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(e) U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the United States Government and/or MLC (Master Labor

Contractor) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Standards of Conduct.

(f) MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.4.6. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury -

¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: The contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. The contractors are also required to comply with U.S. Army

Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.4.7. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains required pass and identification items for access to Camp Zama. These items are issued by the

Security Forces Pass and Registration Section, located in Building 227. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.4.8. PERSONNEL LIST. The contractor shall provide a complete roster of all personnel

(includes contract manager and alternate contract manager) to U.S. Government within 5 calendar days after the date of award. Roster must include name, address and telephone number of employee. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.4.9. MOBILIZATION AND PHASE-IN PERIOD. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.4.10. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the U.S.

Government.

1.4.11. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.4.12. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current

Material Safety Data Sheets (MSDS).

1.4.13. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The

contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.4.14. DISPOSAL OF MATERIALS. All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.4.15. RESPONSIBILTY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.4.16. OFF LIMITS SIGNS. The contractor shall provide “OFF LIMITS” signs in both

English and Japanese and post them at the entrances, as appropriate or required, and at the job site. Advance information concerning the contractor’s activities and on-site schedule will be provided to building occupants through the Directorate of Public Works (DPW).

1.4.17. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 0800 to 1600 hours, Monday through Friday, 5 days a week, including Japanese

Legal Holidays but excluding U.S. Legal Holidays. Access to the facilities outside of these hours may be authorized by the Government Representative with advance permission. Submit weekend work request at least the Thursday before the desired weekend.

(b) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below.

Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a

Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

1.4.18. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.4.19. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY

SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER. This provision is not applicable since no services are required during the crisis. The KO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

SECTION 2

RESERVED

SECTION 3

SECTION 4