FA5209-16-P-0165_PWS_on_FBO.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR OVERHAUL MAINTENANCE OF

DIESEL ENGINES, ELECTRIC GENERATORS,

AND AUXILIARY EQUIPMENT,

SUBSTATION, FACILITY No. 138, CAMP ZAMA, JAPAN

(FEWR No. JF-40032-4J)

4 August 2016

PO No. FA5209-16-P-0165

Table of Contents

SECTION 1 Description of Services/General Information Page 2 thru 8

SECTION 2 Services Summary Page 9

SECTION 3 Government Furnished Property and/or Services Page 10

SECTION 4 Appendices Page 11

A1-1 thru A4-24

Appendix A:

A1-1. The Location of Job Site A1-1

A1-2. List of Equipment and Systems A1.2-1 thru A1.2-2

A2. Minimum Required Maintenance Items A2.1-1 thru A2.1-7

A3. List of Minimum Required Replacement Parts for A3-1 thru A3-5

Maintenance Work

A4. Referenced Drawings for Replacement Parts A4-1 thru A4-24

SECTION 1 –DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform overhaul maintenance of diesel engines, electric generators, and other auxiliary equipment and systems, at the substation plant, facility number 138, Camp Zama (CZ). This service shall be performed in accordance with this Performance Work Statement (PWS), the attached appendices, manufacturer specifications, and commercial standards.

1.1. MAINTENANCE.

1.1.1. Maintenance Service. The contractor shall provide overhaul maintenance for diesel engines, electric generators, and other auxiliary equipment and systems to ensure reliable, functional, and continuous operations. The list of equipment and systems for maintenance is provided in Appendix A1-2 and the minimum required maintenance and manufacture’s specifications is provided in Appendix A2-1.

The list of required replacement parts is provided in Appendix A3 and the reference drawings are provided in Appendix A4. Maintenance service and minimum required replacement parts for those generator control panels shall be performed and replaced with due consideration of their manufactured date and running hours at no additional cost to the U.S. Government.

1.1.2. Maintenance Schedule. The contractor shall provide a overhaul maintenance schedule to the

Contracting Officer’s Representative (COR) for approval within 15 calender days from notification of actual starting date. The maintenance schedule shall include the following;

(1) Proposed maintenance services

(2) Schedule date for start of each work element

(3) Schedule date for completion of each element

(4) Number of man–hours needed for each work element

The minimum required work elements are listed in Appendix A2-1 of this PWS. The approved schedule will be used by the COR(s) to survey the contractor’s work.

1.1.3. Maintenance Reports. The report for maintenance shall be prepared in both English and Japanese and submitted to the COR(s) within 30 calendar days after the completion date. The reports shall be submitted in booklet-type form, and include as a minimum the following information:

(1) Type of required maintenance

(2) Engine and generator number

(3) Actual running hours of each engine

(4) Date work started

(5) Name of people who performed

(6) Equipment item checklist

(7) Description of each service performed (per item no. of each maintenance requirement, see

Appendix A2-1).

(8) Drawings/sketches for specified service areas

(9) Pictures/photographs such as deteriorated parts, replacement of new parts, etc

(10) Test and analyzed data results

(11) Recommendation for effective future maintenance programs/schedules and operation

(12) Date of work completion

(13) As backup data in conjunction with information per (7) above, a type of engineering work w/man-hours observed and any materials & parts used for an individual work unit w/a trade name/product name as well as quantitative information

(14) Signature of manufacturer’s representative

1.2. INTERFERENCE WITH GOVERNMENT OPERATIONS: One engine shall remain operational at all times. Services requiring complete plant stoppage should be minimized to prevent any disruptions in the mission.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, email addresses, and telephone numbers. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO, or COR.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. The contractor is required to provide mechanics/electricians who have adequate experience in maintenance of the similar sized diesel engines, generators and control panels listed under this contract.

The contractor or sub-contractor’s personnel shall possess the following certificates or licenses or their equivalent at all time while performing work.

Engineering License for Electric Generation Systems of Private Use (自家用発電設備専門技術者

資格)

Individual being trained exclusively for Hanging Techniques by Hoists/Cranes (玉掛技能講習修

了)

Inspector License for Firefighting Equipments/Systems, 1st Class (第１種消防設備点検資格)

Electrical License, 2nd Class (電気工事士２種)

The required certificates/licenses shall be current and updated when changes occur.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance. The roster must include all employee names, email addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR). The contractor shall coordinate all aspects of this requirement with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. Federal and other designated holidays listed below), during normal duty hours, 0800 - 1700 hours unless prior arrangements have been made with the COR).

2.7.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days

3rd Monday in January Martin Luther King Jr.’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th of July* Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11 November* Veterans Day

4th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

2.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2 Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the

Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other

Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

2.8.4. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

2.8.5. Reports of Damages, Destruction, Injury, or Death

2.8.5.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

2.8.5.2. The contractor shall submit these reports to the KO through the COR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

2.8.6. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

2.8.7. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 1 and 34 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html.

2.8.8. Reserved.

2.8.9. Environmental Regulations. The contractor shall comply with all U.S. Government and

Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

2.8.10. Environmental and Hazardous Material Handling. The contractor shall comply with the

Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The Contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan

(https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/SPCCP.pdf) and Oil and Hazardous Substance

(OHS) pollution Contingency Plan (https://intranet.zama.army.mil/CmdStaff/usagj/pw/docs/OHSPC.pdf) in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify

Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan of any spills http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

2.8.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

2.8.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

2.8.13. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.9. CLEANLINESS. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. COMMERCIAL WARRANTY. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The

Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

2.12. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative

(2) Contract number, including task and delivery order number

(3) Beginning and ending dates covered by reporting period

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data

(5) Estimated direct labor hours (including sub-contractors)

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors)

(7) Total payments (including sub-contractors)

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different)

(9) Estimated data collection cost https://cmra.army.mil/

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring

Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the

United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

(12) Presence of deployment or contingency contract language

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country)

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed

12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractor may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

(NOTE: XML = Extensible Markup Language)

SECTION 2

2. SERVICES SUMMARY.

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

SS Number and

Performance Objective PWS Paragraph

Performance

Threshold

Method of

Assessment

SS #1. Maintenance Services Para 1.1.1 through

1.1.2.

No defects are allowed. 100% Inspection

SS #2. Maintenance Reports 1.1.3.

One (1) day delay is allowed per submission.

Customer

Complaints

SECTION 3

RESERVED

SECTION 4

4. APPENDICES.

Appendix A1-1 The Location of Job Site A1-1

Appendix A1-2 List of Equipment and Systems A1.2-1 thru A1.2-2

Appendix A2 Minimum Required Maintenance Items A2.1-1 thru A2.1-7

Appendix A3 List of Minimum Required Replacement Parts A3-1 thru A3-5 for Maintenance

Appendix A4 Referenced Drawings for Replacement Parts A4-1 thru A4-24