FA5209-16-T-0089_BAUER_COMPRESSOR_MAINTENANCE_PWS.pdf

FA5209-16-T-0089

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

Inspection & Maintenance for Compressors at Main Fire Station and West Fire Station at Yokota Air Base Japan.

8 MARCH 2016

PERFORMANCE-BASED WORK STATEMENT

FOR

MAINTENANCE OF COMPRESSOR AT YOKOTA AIR BASE JAPAN, MAIN FIRE STATION, WEST

FIRE STATION, AND MOBILE BAUER COMPRESSOR

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, equipment, transportation, supervision, and labor necessary to conduct inspection and maintenance of two (2) stationary air compressor units and one (1) mobile air compressor unit (Model No. UNICUS III 13, Serial No. 105761, 105762, and mobile trailer unit Model No DDTR26-WRHF Serial No. 129478-01 manufactured by Bauer

Compressors Co., Ltd.) installed at two locations on Yokota AB. These services will be performed in accordance with this Performance-Based Work Statement (PWS), the manufacturer standards for the air compressor units, the attached appendices, and the commercial and local standards.

1.1. SCOPE OF WORK The contractor shall conduct inspection and maintenance in accordance with manufacture’s annual and Biyealy maintenance instruction and National Fire Protection Association

(NFPA) 1989, Chapter 7.3. (See Appendix B.)The maintenance includes, but not limited to the table below.

No. I&M Area Description Annual Every 2 Years

1 Admission port area Inner part cleaning X X

2 Filter replacement X X

3 Purifier Filter and Cartridge replacement X X

4 Inner part cleaning X

5 Compressor Oil Oil Replacement X

Safety Valve

1st ~2 level: valve replacement X

7 3 level: Operation inspection valve X

8 4 level: Operation inspection valve X

9 Safety Valve (Final Level) Operation inspection valve X X

10 ACD Drain cock gaskets replacement X X

11 Tank Adapter O-ring replacement X X

12 V belt V-belt replacement X X

13 Whole unit Testing includes noise, vibration, and operation.

X X

1.1.1. The contractor shall provide technical support and troubleshooting aid for the air compressors via telephone and/or e-mail when problems occur. The contractor shall be contacted during regular work hours

(0800-1630) of weekdays (Monday through Friday) except for U.S. holidays and Japanese holidays.

1.1.2. SCHEDULE. Prior to performance, the contractor shall submit an annual schedule to the Government

Representative (GR) for approval for each service location within 15 calendar days after contract award and by the start date of each option year (see rough schedule in Appendix A). The annual schedule shall include the order, starting dates, and completion dates of each element in which the contractor proposes to perform inspection and maintenance services. The contractor shall not deviate from the approved schedule without

GR’s permission.

1.1.3. REPORTING. The contractor shall submit reports describing all services they provided and the overall condition of equipment in both Japanese and English to the GR within 14 days following completion of maintenance services, on-call repair services, and other repair services.

This report shall indicate the following information:

a. Contractor’s and maintenance engineer’s name

b. Date and time of the service performed

c. Description and method of service performed.

d. Conditions of serviced equipment

e. Detailed list of parts replaced and/or total man-hours of work performed

f. Statement of the result of the maintenance

1.2. Level II Work Level II Work is defined as maintenance and repair actions for those repairs not covered under this contract, the contractor shall commence repair work only after notification from the Contracting

Officer (CO). These “Level II” costs are not included in the basic unit price of the contract. The CO will determine whether these repairs can be accomplished by contract modification or by a separate contract action.

All repair work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal specifications. The contractor shall provide the GR and the CO an estimate to include a breakdown of material and labor costs, all projected downtime, and estimated time associated with the repair. Each of these occurrences shall be a matter of negotiation between the contractor and the CO.

1.2.1. Warranty

1.3. SPECIFICS OF WORK.

1.3.1. SERVICE LOCATIONS

The services to be performed will occur at the following locations:

a. Yokota AB Main Fire Station (building 530), Yokota AB, Tokyo, Japan

b. Yokota AB West Fire Station (building 1247), Yokota AB, Tokyo, Japan

c. Yokota AB East Fire Station (building 4336), Yokota AB, Tokyo, Japan

1.3.2. Job Site Cleaning. All debris generated from the Contractor’s performance shall be removed and disposed of by the end of each day.

1.4. GENERAL INFORMATION

1.4.1. Quality Control. The Contractor shall ensure all services are performed in accordance with JEGS, Japanese laws, pertinent regulations and commercial standards and practices.

1.4.2. Quality Assurance. The GR will evaluate the contractor’s performance to ensure services are received.

1.4.3. HOURS OF OPERATION.

1.4.4. AVAILABILITY OF COMPRESSOR UNITS. The stationary and mobile compressor units will be made available to the contractor from 0800 to 2000 hours, excluding U.S. holidays and Japanese holidays. Access to the stationary and mobile compressor units outside of these hours may be authorized by the Government Representative with prior coordination by the contractor.

1.4.5. U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below. Holiday falling on a

Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day

3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day

Last Monday in May Memorial Day

4th July Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11th November Veteran’s Day

4th Thursday in November Thanksgiving Day

25th December Christmas Day

*Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.4.6. SPECIAL QUALIFICATIONS

1.4.7. Contract Manager (CM). Contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. Within 30 days of the awarding of the contract the name of this person and an alternate(s), who shall act for contractor when manager is absent, shall be designated in writing to GR and KO. Contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

1.4.8. CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name.

1.4.9. REMOVAL OF CONTRACTOR’S EMPLOYEES. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.4.10. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. The Contractor is not required to perform all services listed in the PWS during crisis.

1.4.11. BASE PASSES. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on United States Government premises. The

Contractor shall submit written requests for issuance of base passes to the KO and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the

Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.4.12. SECURITY REQUIREMENTS. Contractor shall ensure each employee obtains required pass and identification items for access to Yokota AB. These items are issued by the Security Forces Pass and

Registration Office, located in Building 450, at the visitor center of Fussa gate, Yokota AB (Phone number is at 225-2600). Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the Contracting Officer within 24 hours of termination.

1.4.13. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

The Contractor shall submit these reports to the Contracting Officer through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.4.14. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. Contractor shall immediately report spills or releases of hazardous materials to the GR and KO. Contractor shall be liable for containment and environmental cleanup of spill or release of such substance. Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Safety Data Sheets (SDS).

1.4.15. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. Contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.4.16. DISPOSAL OF MATERIALS: All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.4.17. WARRANTY. The contractor shall provide the government with their most favorable commercial warranty to both regular and level II works. The government shall receive the same warranty service as the contractor’s most commonly used commercial and manufacture standards.

1.4.18. CONSERVATION OF UTILITIES. Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.4.19. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event the nature of the work makes such interference necessary, the contractor shall provide the GR with a minimum of five (5) working days advance notification of the proposed work.

2. GOVERNMENT FURNISHED SERVICES.

2.1. The Government will furnish water in existing facilities at no cost to the Contractor for the sole purpose of accomplishment of this contract.

2.2. The Government will provide, for emergency purposes only, the following services:

Security Police Telephone 911 or 225-7227 or Commercial No. 042-507-6560

Fire Protection Telephone 911 or Commercial No. 042-507-6560

Hospital Emergency on a reimbursable basis Telephone 911 or Commercial No. 042-507-6560

Any time the Contractor uses one of the above services, the Contractor shall immediately report to the GR with all of the details. The Contractor will be required to submit, in writing, within two (2) calendar days, the details surrounding the use of this service to the GR.

2.3. Damage. The Contractor shall exercise care not to damage any facilities at Yokota Air Base. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government.

2.4. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial

Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

Appendix A

Inspection & Maintenance Schedule

Location Yokota AB Main Station

Yokota AB Station 2

Yokota AB Mobile Bauer compressor

Bauer Model # Unicus III-13 Unicus III-13 DDTR26-WRHF

Serial Number 105761 105762 129478-01

Date of Installation Jan-10 Jan-10 Jan-13

Basic Year: 9/1/2016 - 8/31/2017 Sep-16 Dec-16 Jun-17

Option 1: 9/1/2016 - 8/31/2018 Sep-17 Dec-17 Jun-18

Option 2: 9/1/2016 - 8/31/2019 Sep-18 Dec-18 Jun-19

Option 3: 9/1/2016 - 8/31/2020 Sep-19 Dec-19 Jun-20

Option 4: 9/1/2016 - 8/31/2021 Sep-20 Dec-20 Jun-21

Appendix B

1989-10 BREATHING AIR QUALITY FOR EMERGENCY SERVICES RESPIRATORY PROTECTION

6.8.4 Analytical equipment shall b e operated and properly calibrated in accordance with the manufacturer's instructions.

6.8.5 The nitrogen content of the air sample shall be recorded and reported.

6.8.6 Where the air being tested is synthetic air, the pass or fail performance shall be determined in accordance with 5.6.8 and shall be recorded and reported.

Chapter 7 Compressed Breathing Air Systems

7.1 Instal la t ion .

7.1.1 Where a breathing air compressor is used to supply the breathing air system, t h e b r e a t h i n g air co mp resso r shall b e installed, operated, and maintained in accordance with t h e compressor manufacturer's instructions.

7.1.2 The breathing air system air intake shall be located to minimize the introduction of contaminants into the system.

7.1.3 A sign o r p l a c a r d shall b e posted near the a i r intake identifying it as an intake source for breathing air.

7.1.4 Purification cartridges shall be properly installed in the correct sequence, as specified by the cartridge manufacturer's instructions.

7.1.5 The system shall not be installed in a manner that would permit the compressed air stream to bypass one or more of the air purifying components.

7.2 C o m p r e s s o r s .

7.2.1 Oil-lubricated compressors shall be equipped with a

tamperproof carbon monoxide (CO) monitor with audible and visual alarms that shall shut down the compressor when the CO level exceeds

5.0 ppm, and shall have a resolution of at least a 1 ppm.

7.2.1.1 The CO monitor shall have a limit of detection of

1.0 ppm and shall have a resolution of at least 1 ppm.

7.2.1.2* The CO monitor shall be equipped with a user operated calibration system.

7.2.1.3 T h e CO calibration system shall inc lud e calibration gas to be used when calibrating the system in accordance with the compressor

7.2.2 Oil-lubricated compressors shall b e eq u ip p ed with a tamperproof, audible, high t emp era tu re alarm that shall shut down the compressor at the temperature specified by the com pressor manufacturer.

7.2.3 Oil-lubricated compressors shall be equipped with a

tamperproof low oil level, low oil pressure, or both low oil level and low oil pressure audible and visual alarm that shall shut down the compressor if the oil level or the oil pressure drops below the limit specified by the compressor manufacturer.

7.2.4 All alarm activations shall be investigated and corrective action shall be t a k e n before filling any ca s c a d e systems o r SCBA breathing air cylinders.

7.3 M a i n t e n a n c e .

7.3.1 The breathing air system compressor shall be operated not l ess than 30 minutes each w e e k , resulting in at least two condensate drain cycles.

2008 Edition

7.3.2 The purification components of the breath ing air sys tem shall be replaced in accordance with the purification com ponent

7.3.3 C o m p r e s s e d breathing air stored in steel c y l i n d e r s or steel rece ivers of the breathing air system shall be replaced at least annually.

7.3.4 A positive pressure shall be maintained in depleted breathing air system cylinders and receivers until they are filled, to prevent the possibility of external contamination and conden sation entering the cylinder or receiver.

7.4 R e c o r d s .

7.4.1 The organization shall maintain records of at least in

stallation, maintenance, purification component changes, op eration, trouble reports, and corrective actions taken.

7.4.2 T h e organization shall maintain records of air quality test results of compressed breathing air sources and a ir quality test results of the compressed breathing air produced or purchased.

7.4.3 Th e organization shall maintain records of all SCBA

breathing air cylinder f ills , and a l l breathing air system storage cylinder and receiver fills other than those storage cylinders and receivers that are connected to breathing air compressors.

7.4.3.1*These records shall include, but not be limited to, the fill date identification of the person performing the fill, cylin der serial number, breathing air source, final cylinder pres sure, and most recent hydrostatic test date.

7.4.3.2 T h e organization shall ma in ta in these records for a period of not less than five (5) years.

Annex A Explanatory Material

Annex A is not a part of the requirements of this NFPA document but is included for informational purposes only. This annex contains explanatory material, numbered to correspond with the applicable text paragraphs.

A.l.1 T h i s standard sets criteria for breathing air quality for emergency services personnel who use atmospheric-supplying respirators and who perform their functions at high work lev els during operations in hazardous and hostile environments. Other breathing air quality standards are focused on general industry and do not address emergency services needs.

A.3.3.6 Breathing Air System. The breathing air system com ponents can include, but are not limited to, compressors, air purification systems, pressure regulators, safety devices, mani folds, cylinders and receivers, and interconnected piping.

A.3.3.8 Organization. Examples of such e n t i t i e s include, but are not limited to, fire departments, police departments, res cue squads, emergency medical service providers, and hazard ous materials response teams.

A.3.3.12 Self-Contained Breathing Apparatus ( SCBA). For the purposes of this standard, where the term is used without a qualifier, it indicates only open-circuit self-contained breath ing apparatus or combination SCBA/SARs. For the purposes of this standard, combination SCBA/SAR are encompassed by the terms self-contained breathing apparatus or SCBA.