RFQ_PWS_Pumper_Overhaul_4_May_16.pdf

ATTACHMENT 1 RFQ# FA5209-16-T-0081

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF EMERGENCY SERVICES

FIRE AND EMERGENCY SERVICES

UNIT 45006 APO AP 96343-5006

PERFORMANCE WORK STATEMENT

FOR

OVERHAUL INSPECTION

FOR FIREFIGHTING PUMPER TRUCK

YOKOHAMA NORTH DOCK, JAPAN

4 May 2016

Table of Contents

SECTION 1 Description of Services/General Information Pages 3-6

SECTION 2 Reserved Page 7

SECTION 3 Reserved Page 7

SECTION 4 Appendix A Pages 8-10

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to provide overhaul inspection for a Government owned Firefighting Pumper Truck at Yokohama North Dock, Japan. Overhaul inspection services shall be performed to return the fire truck back to a full operational status.

1.1. TYPE OF SERVICES REQUIRED. The Contractor shall perform overhaul inspection services of the firefighting pumper truck (Chassis Model No. Isuzu CVR 80K, Serial No. 99064, made by Nihon Kikai Kogyo CO., LTD. in 1999).

1.1.1. Transportation. The Contractor shall perform inspection and overhaul services for the firefighting pumper truck at the Contractor’s facility. The Contractor shall pick up the firefighting pumper truck from and deliver it back to Fire and Emergency Services, Directorate of Emergency Services, Bldg 437, Yokohama North Dock, Kanagawa Japan. The Contractor shall coordinate the pickup/delivery schedule of the firefighting truck with the Government Representative (GR). Upon receipt of the firefighting pumper truck and up until final receipt of the vehicle by the Government the Contractor assumes full legal responsibility for the transportation of the vehicle. The Contractor shall comply with Japanese Road Transport Vehicle Act and other applicable Japanese laws and regulations.

The Contractor shall be responsible for acquiring any automobile liability insurance required for transporting the firefighting truck to and from its facility.

1.1.2. Inspections. The Contractor shall conduct inspection of all equipment parts for deterioration, excessive wear, misalignment, loose joints, improper adjustments, or any other defects that affect machine operability, and correct any detects found in accordance with the manufacturer’s specifications.

If the Contractor finds any additional defects with the vehicle, the Contractor shall immediately report all findings to the GR and the Contracting Officer (KO). All additional overhaul work, other than specified in this PWS, shall be only approved by a contract modification issued by the KO.

1.1.3. Overhaul Services. The Contractor shall perform overhaul services to include removal of old or defective parts, cleaning, lubricating, adjusting, testing, and the replacing parts in accordance with the specifications for the Original Equipment Manufacturer (OEM) and listed but not limited to in accordance with Appendix A.

1.1.4. Completion of Overhaul Service. Overhaul services shall be completed within 180 days from date the Contractor receives firefighting pumper truck # 99064 from the Government. In the event the Contractor is not able to complete within the required 180 days, the Contractor shall notify the GR immediately. The GR will make the determination as to whether the cause(s) was beyond the Contractor’s control. Should the overhaul services take more than 180 days to complete, the Contractor shall inform the GR and the KO of performance status at least once every two weeks.

1.1.5 Warranty. The Contractor shall provide a warranty of services for repaired/replaced parts for at least one (1) year from the date of acceptance by the Government. Following any work made in response to calls against the warranty the Contractor shall conduct an operational fire pump certification test on the fire pumping system to legitimize repairs accomplished.

1.1.6. Pre-delivery Inspection of Firefighting Pumper Truck. A pre-delivery inspection of the firefighting pumper truck will be conducted by the Government at the Contractor’s facility. The Contractor is required to notify the GR at least ten (10) days in advance of when the firefighting pumper truck will be ready for inspection. The Government will be responsible for all Government personnel’s travel cost for the pre-delivery inspection. If any deficiencies are identified during pre-delivery inspection, the Contractor shall perform corrective actions.

1.1.7. Final Acceptance of Firefighting Pumper Truck. The Government will conduct a joint inspection with the Contractor at the Government facility to ensure the services received are in compliance with the terms and conditions of the contract. If no deficiencies are identified during the joint inspection then final acceptance is constituted. If deficiencies are identified by the GR during the joint inspection, the GR shall notify the KO and the Contractor will need to provide corrective actions within five (5) days and conduct a follow-on joint inspection with the Government. Re-performance of defective services is at no additional cost to the Government. Final acceptance will be considered established when no deficiencies have been identified during a joint inspection.

1.2. SUBMITTAL AND REPORTING.

1.2.1. Overhaul Inspection Report. The Contractor shall submit an overhaul inspection report in English and Japanese to the GR within two (2) weeks after final acceptance by the Government. The overhaul inspection report must consider all inspection items listed in Appendix A.

1.3 GENERAL INFORMATION.

1.3.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services

1.3.2. Government Remedies. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.3. Government Representative (GR). The Contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. This designation will be made in writing by the KO at the time of contract award. The GR shall NOT direct or redirect any Contractor action(s). This can only be done by the KO.

1.3.4. Contracting Officer (KO) Authority. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.5. Contractor Personnel

(a) Contract Manager. The Contractor shall provide a contract manager who is responsible for all requirements stated in this PWS. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer (KO).

The contract manager or alternate shall have full authority to act for the Contractor on all matters relating to this contract.

The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the Contractor shall provide a translator for them.

(b) Contractor Employees. The Contractor personnel shall be easily recognizable as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the Contractor’s company name and the employee’s name.

(c) Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the Contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

(d) U.S. Government and/or Master Labor Contract Employees. The Contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the Contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

(e) Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

(f) Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(g) Employee Training. The Contractor shall provide Environmental, health and safety training to employees to ensure compliance with Japanese local laws and regulations.

(h) Contractor personnel are required to comply with Camp Zama Motor Vehicle Code, pertaining to operation of privately owned vehicles on Camp Zama.

1.3.6. Installation Passes. The Contractor shall take the necessary steps to secure base passes required for personnel and vehicles to enter all military installations to provide service for the contract. The Contractor shall bear the expenses for all documents required on their behalf to procure military installation base passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to Contractor personnel at no cost to the Contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime Contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

1.3.7. Security Requirements. The Contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the GR within 24 hours of termination.

1.3.8. Reports of Damages, Destruction, Injury, or Death.

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.9. Disposal of Materials. All debris generated from the work shall be removed from the job site and disposed by the Contractor in accordance with the laws of Japan.

1.3.10. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.11. Environmental and Hazardous Material Handling. The Contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.3.12. Hours of Operation.

(a) Availability of Pumper Truck Pick up. The Pumper Truck will be made available to pick up by the Contractor from 0800 to 2000 hours, excluding U.S. holidays and Japanese holidays. Access to the Pumper Truck outside of these hours may be authorized by the GR with prior coordination by the Contractor.

(b) U.S. Legal Holidays. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday

3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

1.3.13. Conservation of Utilities. The Contractor shall instruct employees in utilities conservation practices. Contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.3.14. Interference with Government Operations. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event the nature of the work makes such interference necessary, the Contractor shall provide the GR with a minimum of five (5) working days advance notification of the proposed work.

1.3.15. Contractor Manpower Reporting. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to fill in all the information in the form using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-contractors perform the work (specified nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

RESERVED

SECTION 3

RESERVED

SECTION 4

APPENDIX A

A. Overhaul Inspection List

The Contractor shall perform overhaul services listed below, but not limited to:

1. Detachment, Overhaul, Adjust Fire Water Pump

1) Detach water pump from piping

2) Overhaul all parts of the fire water pump

3) Replace new O-ring

4) Adjust another parts

5) Re-assemble the water pump parts

6) Re-install the water pump in piping

7) Certify water pump for GPM/Pressure settings

2. Detachment, Overhaul, Adjustment-Check valve, Water Stop Valve

1) Detach Check valve, Water stop valve, Check valve from a water distribution pipe system

2) Overhaul all parts of the valve

3) Replace new O-ring, Diaphragm

4) Adjust another parts

5) Re-assemble the valve

6) Re-install the valves to fire water pump

3. Detachment, Overhaul, Adjustment-Throttle

1) Detach throttle assembly from pump compartment

2) Install the new throttle assembly to pump compartment

4. Replace Auto Pressure Control system

1) Detach the mechanical Relief valve

2) Install new Auto pressure control system

5. Replacement-Strainer and Cap of Cooling Water Valve

1) Detach strainer and cap of cooling water valve from pump compartment

2) Overhaul all parts of the assembly

3) Replace New Strainer, spring, valve handle

4) Adjust another parts

6. Detachment, Overhaul, Adjustment for Pump Drive Shaft

1) Detach Drive Shaft

2) Overhaul drive shaft

3) Adjust parts

4) Re-assemble the Drive Shaft

5) Re-install the Drive shaft to Pump and PTO

7. Detachment, Overhaul, Adjustment-Proportioning Device

1) Detach Proportioning device from piping

2) Overhaul all parts of proportioning device

3) Replaced valve and O-ring

4) Adjust another parts

5) Re-assemble the Proportioning Device

6) Re-install the Proportioning device to piping

8. Cleaning, Inspection, Adjustment of Water Tank

1) Clean water tank

2) Inspect water tank

3) Re-spray antirust painting

4) Replace the Joint packing

5) Adjust another parts

9. Replacement-Water Level Gauge with New unit

1) Detach water level gauge from vehicle

2) Re-install the new water level gauge to vehicle

10. Cleaning, Inspection, Adjustment of Foam Tank

1) Clean Foam Tank

2) Inspect Foam tank

3) Replace the Joint packing

4) Detach and replace foam tank Air Breather valve

11. Replacement-Foam Level Gauge with New unit

1) Detach foam level gauge from vehicle

2) Re-install the new foam level gauge to vehicle

12. Overhaul-Existing piping (stainless)

1) Detach each piping from pump compartment

2) Overhaul all parts of each piping

3) Replace new pipe joint rubber and flange

4) Adjust another parts

5) Re-assemble the piping

6) Re-install the piping to pump compartment

13. Replace- Ball Cock, discharge, hydrant, suction

1) Detach each ball cock from piping

2) Replace with new ball cock

3) Re-install the piping to pump compartment

14. Replacement- Drain valve

1) Detach each drain from piping

2) Replace new drain valve

3) Re-install the drain valve to piping

15. Replacement – Pump pressure, Compound, discharge pressure gauge

1) Detach each gauge from piping

2) Replace with new gauge

3) Re-install the gauge to piping

16. Overhaul, Check and adjustment – Turret

1) Detach turret from the vehicle

2) Overhaul all parts of turret

3) Replace new bearing and O-ring

4) Adjust another parts

5) Re-assemble the turret

6) Re-install the turret to vehicle

17. Detachment, Check-Accessory, Electrical Wiring

1) Detach accessories and electrical wiring from the vehicle

2) Overhaul all parts of accessories and electrical wiring

3) Replace new cover on red rotation lamp and search light

4) Adjust another parts

5) Re-assemble the accessories and electric wiring

6) Re-install accessories and electrical wiring to vehicle

18. Adjustment – Side Pump Panel

1) Detach side pump panel box from vehicle

2) Adjust each parts

3) Re-assemble each parts

4) Re-install side panel to vehicle

19. Retreatment of Specification Metal Plates

1) Detach metal plates parts from the vehicle

2) Overhaul all parts of metal plates

3) Adjust each part

4) Re-assemble the metal parts

5) Re-install the metal plates to vehicle

20. Repaint, lettering (not include Zellbard Treatment) – Cab, Body, Pump compartment

1) Re-paint cabin, body and pump compartment (not include the Zellbard Treatment)

2) Adjust and the cut seal in the vehicle

21. Test Operation, Pump Performance Certificate Test

1) Inspection: vacuum test, pressure test, pump performance test, pump proportional test)