Amend_0001_PWS_ZNREOS730816_MGT_Species_Multiple.pdf

PERFORMANCE-BASED WORK STATEMENT

FOR

THREATENED/ENDANGERED SPECIES

MONITORING AND MANAGEMENT,

KANTO PLAIN, JAPAN

(MGT, SPECIES, MULTIPLE)

ZNRE-OS730816

A△1E A2 Jun 2016

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

The contractor shall furnish all labor, materials, tools and equipment, transportation, supervision and operations identified in these specifications for project, ZNREOS730816, Threatened/Endangered Species Monitoring and Management, Kanto Plain, Japan. The purpose of this Performance- Based Work Statement (PWS) is to implement the monitoring and protective management program for a raptor species and several other threatened/endangered species located at Geographically Separated Units (GSUs) of Yokota Air Base (AB). The purpose of this project is to enhance and promote reproduction of the targeted species through the monitoring and management. All the works will be conducted in accordance with Japan Environmental Governing Standards (JEGS), applicable local laws, ordinances, regulations and guidances. Additionally, the contractor will document any other threatened and endangered species encountered during the course of this project. The contractor’s final report should include all of the contractor’s activity records, findings and recommended management strategies for Japanese Threatened and Endangered (T/E) species.

This PWS includes following specific projects:

1) Monitoring and Management for Northern goshawk at Tama Service Annex

2) Monitoring and Management for Loach fish at Tama Service Annex

3) Monitoring and Management for plant species at Tama Service Annex

4) Monitoring and Management for plant species at Tokorozawa Transmitter Site

Tama Service Annex is located at Inagi and Tama City, Tokyo Metropolitan Government.

Tokorozawa Transmitter Site is located at Tokorozawa City, Saitama Prefecture.

1.1. BACKGROUND

1.1.1 The 374th CES Environmental Element (374 CES/CEIE) has conducted a series of biodiversity surveys at Yokota Air Force Base and it’s GSUs. These surveys have resulted in the identification of a number of Threatened/Endangered species of flora and fauna listed in the Japan Environmental Governing Standards (JEGS). The purpose of this project is to take a scientific approach to implement measures to protect these species and enhance their habitat where the potential exists. Maps and lists of species identified under previous surveys are available from

374CES/CEIE.

1.1.2 Northern goshawk at Tama Service Annex

Tama Service Annex (SA) requiring raptor monitoring and management is a total of 483 acres at one of Yokota AB GSUs and contains approximately 30 percent of open grassland and 65 percent of forest cover. The site is entirely hilly and is mostly undeveloped. The area also has a full size, U S Air Force operated golf course. 374 CES/CEIE is responsible for the overall environmental management of the installation. Tama SA is known as home range of Accipiter gentilis (Northern goshawk). This raptor is classified as a Threatened Species under JEGS (JEGS C13.2.8) due to its legal protection by the national law: Law for the Conservation of Endangered Species of Wild Flora and Fauna in Japan as amended 2013. The species is also ranked as Near Threatened (NT) in The Red List of Threatened Species of Japan (2012) and as Vulnerable (VU) in the Red Data Book Tokyo 2013 (2013).

1.1.3 Loach Fish at Tama Service Annex

Within Tama SA, there are two ponds (Shrine Pond and Hilltop Pond) which accommodate protected Loach fish, Lefua echigonia (Hotokedojo or Japanese eight-barbelloach) categorized as Endangered (EN) in the red list, Threatened Species of Japan (2013) and Vulnerable (VU) in the Red Data Book Tokyo 2013.

“Shrine Pond” is located at the northern portion of the Tama Service Annex, and the pond is part of Tama Shrine. Dimension is approximately 19 ㎡, depth is 60cm. Estimated Loach fish population at Shrine Pond is approximately 200 as of November 2014. Another pond, “Hilltop Pond” with 10 ㎡ in dimension and 45cm deep is located behind the warehouse (Bldg

692) of Tama Hills Golf Course Maintenance Facility. Loach fish population at Hilltop Pond has not been surveyed.

Two ponds providing habitat for Loach fish have been disturbed by sediment inflow during the seasonal weather events. As a result, the pond needs periodical maintenance work to dredge the accumulated sediment and remove fallen leaves and twigs. The contractor shall provide maintenance work to keep favorable condition for existing Loach fish. The exact location will be provided by 374 CES/CEIE.

1.1.4 Plants at Tama Service Annex

Two types of threatened plants, Cephalanthera falcate (Kinran) and Cephalanthera longibracteata (Sasabaginran) are known to exist at Tama Service Annex. These plants were relocated from Yokota AB in July 2013. Follow- up monitoring and management work needs to be conducted during the project period. These plant species are located near golf course #14 and they are located separately (Site A and Site B). 52 ea. Cephalanthera falcate (Kinran) and 12 ea. Cephalanthera longibracteata (Sasabaginran) are located Site A and 15 Cephalanthera longibracteata (Sasabaginran) are located at Site B. The contractor shall provide maintenance work to keep favorable condition for aforementioned plants. The exact location will be provided by 374

CES/CEIE.

1.1.5 Plants at Tokorozawa Transmitter Site

Tokorozawa Transmitter Site (TS) comprises of 320 acres and is mostly covered with level grassland habitat. The entirety of Tokorozawa TS is maintained in managed landscape. Grasses on the site are mowed periodically. There are six reported threatened plant species in this area.

They are Ophioglossum thermale var. nipponicum (Kohanayasuri), Pulsatilla cernua (Okinagusa), Lysimachia barystachys (Nojitoranoo), Aeginetia indica (Nanbangiseru), Iris sanguinea (Ayame), Bletilla striataf. Gebina (Shirobanashiran). The contractor shall provide maintenance work to keep favorable condition for aforementioned plants. The exact location will be provided by 374

CES/CEIE.

1.1.6 The followings are applicable laws and regulations for this project.

Code of Federal Regulations (CFR)

• Migratory Bird Conservation Act (50 CFR 20 [16 U.S.C. 715 et seq.])

• Convention on Trade in Endangered Species (50 CFR 23.23)

Department of Defense (DOD) Regulations and Guidelines

• Japan Environmental Governing Standards(JEGS)

Local Laws and Guidelines

• Laws for the Conservation of Endangered Species of Wild Flora and Fauna in Japan

• National Guideline for Conserving Raptors issued by the Ministry of the Environment

1.2 METHODOLOGY DEVELOPMENT AND PROJECT MANAGEMENT PLAN

1.2.1. Background Research

The contractor shall conduct an initial site visit accompanied by the Government Representative (GR) to assess local conditions and gather background information necessary to develop effective survey methodologies. The Contractor will additionally conduct interviews in person and by telephone, and conduct a literature search to identify and collect data on the target species identified in the initial site survey and by previous surveys.

1.2.2. Methodologies

Methodologies should focus on the T/E species, be based upon information from background research and be considerate of the survey protocols specified in the laws, guidelines and regulations where appropriate. The contractor shall propose and get approval from the government on the methodologies in the Project Management Plan (PMP) prior to the commencement of the project. Methodologies shall include monitoring and management methods agreed upon the initial site visit and meetings with GR.

1.2.3. Project Management Plan (PMP)

The contractor shall analyze and evaluate existing data and create a project management plan.

Refer to section 1.5. Project Management Plan

1.2.4. Geographic Information System (GIS)

The contractor shall utilize and ortho-rectify Geographic Information System (GIS) data provided by 374 CES/CEIE for the site. The end result of this task will be the generation of GIS products compatible with the 374 CES Yokota GeoBase System as follows:

• GIS map layers of all study sites: Tama and Tokorozawa Geographically Separated Units (GSUs)) with the following information:

• Habitat Delineation Map layers

• Biodiversity Survey data associated with habitat map layers

• Threatened and Endangered Species data as roster data files suitable for land use and ecosystem delineation and associated with map layers The Contractor shall construct a Personal Geo-Database (ESRI format) and base the data on the UTM zone 54N coordinate system (WGS-1984) for each location to be integrated into the Yokota GeoBase.

1.2.5. On-base data collection, associated management activities and their schedule must be pre-coordinated and approved by 374CES/CEIE prior to commencement of action. CEIE may utilize a Geobase contractor to coordinate the development of the GIS.

1.3. REQUIRED THREATENED/ENDANGERED SPECIES MONITORING AND

MANAGEMENT

The contractor shall perform the services required in this paragraph in accordance with the methodology outlined in the approved Project Management Plan, pertinent laws, guidelines, regulations and the conclusions of Technical Interchange Meetings (TIM). Interface with the local government and local bird group, if required, will be carried out under the GR supervision.

1.3.1 Northern Goshawk Monitoring and Management (Tama SA)

1.3.1.1. The Contractor shall survey the project area and surrounding environment in order to identify nest locations, home range, feeding habits, breeding, and frequency of territory use. This survey includes; Fixed point observation, Breeding Activity and Fledgling Home Range Survey.

The Contractor shall record all types of targeted Northern goshawk activities. All survey results shall be analyzed and presented in texts and maps. While conducting field surveys, the contractor shall take precautionary measures not to disturb the targeted raptor species.

• Fixed Point Observation: Select at least 4 observation points within the survey area for the purpose of monitoring targeted raptors’ behavior. The monitoring period extends 8 hours a day and should start at dawn. All raptor activities observed during the survey shall be recorded.

This fixed point observation work shall be conducted twice a month in January through July, and once in August. As a result of this series of monitoring, the Northern goshawk home range shall be identified and recorded.

• Breeding Activity and Fledgling Monitoring: This monitoring works include the finding of the nest(s), monitoring of breeding on fledglings. This survey shall be conducted April through July, twice a month and once in August, if incubation is successful. All observed activity during the monitoring should be recorded.

1.3.1.2 Habitat Survey. The site should be surveyed to identify the type of terrain, weather conditions, and alternative nesting habitats of the targeted Northern goshawk(s) within a 1.5 km radius from each nest. This survey should also include the delineation of the nest environment, within 30 meters from each nest to include: Plant communities and species, percent cover of vegetation, location of nest in the plant community strata and a geographic analysis.

1.3.1.3 Anthropogenic Impacts Survey: The Northern goshawk habitat and its surrounding environment shall be surveyed for the human built environment; e.g., vehicle roads and traffic, city/town locations, recreational activities, agriculture development, and any other observed human activities. Analysis of site accessibility by the local community should be included.

1.3.2 Loach Fish Monitoring and Management (Tama SA)

1.3.2.1 Pond Environment Delineation: Survey and delineate two ponds which provide habitat for the targeted Loach fish. Delineation includes but not limited to: pond dimension, water depth, average water temperature, aquatic plants, water shed draining into the ponds and the surrounding environment that would have a possible impact on the ponds.

1.3.2.2 Pond Dredging: This work is provided for the purpose of keeping the pond environment suitable for Loach fish and other aquatic life. For the “Shrine pond”, remove all the water, collect and preserve aquatic plants and materials such as dropped twigs and leaves which promote Loach fish reproduction. All the aquatic lives including Loach fish should be captured, recorded and preserved for dredging work. And then remove accumulated bottom sludge as much as possible. Bottom sludge can be disposed at the designated area on the installation. Pond water is provided from a natural spring. 40cm of water depth in the pond is considered to be a safe level. From the experience, water level in the pond is known to recover approximately 24 hours after bottom sludge removal is completed. Captured Loach fish and any other aquatic wildlife should be stored in contractor provided containers. It is contractor’s responsibility to keep water in good condition while captured fish and other aquatic wildlife are kept in containers. Loach fish and other aquatic wildlife can be released to the pond after verifying the water condition and quality such like water level, temperature, ph and turbidity.

1.3.2.3 For the “Hilltop pond”, try to keep proper depth approximately 50 cm at the deepest point and 30 cm at shallow bottom by removing accumulated sediment. For this pond, fish capturing is not required. Only recordation is required. This dredging work should be done once during October or November 2016. Follow-up monitoring is required once a week later for each pond.

Actual work schedule should be coordinated between the contractor and 374 CES/CEIE.

1.3.2.4 Recordation: During the dredging work at Shrine pond, the contractor shall capture all the observable Japanese eight-barbel loach, Lefua echigonia, and collect the following data:

number of fish captured, the body length of each fish. This data will be used to perform a reproduction analysis. If any other aquatic wildlife is found, capture, record and comment on each species in the report.

1.3.2.5 Pond Monitoring: In addition to pond management, contractor is tasked to visit pond twice a month to monitor each pond. Water condition, water level, temperature (water and ambient) should be recorded. Water outlet should be checked for proper water drainage. Excessive debris should be removed and disposed if found. Pond monitoring is required just once for the month dredging work is provided. A△1E A For the Hilltop pond, water depth should be kept 30cm at shallow bottom and 50cm at the deepest bottom all the time.

1.3.3 Protected Plants Monitoring and Management (Tama SA)

The Contractor shall conduct site visit for monitoring and maintenance work three times (spring, summer and autumn). There are two threatened plant species requiring monitoring and management in this area. Growing environment should be checked to eliminate adverse element to support healthy growth of protected plants. If the targeted plants are endangered by surrounding weedy vegetation, remove them to give a better chance of growing. If any new threatened/endangered species of wildlife are found during the site work, the contractor should immediately notify the fact to GR and record the fact in the monthly and final report. Management work should also be in the report. The locations of the protected plants should be plotted as GPS data and shown on a map in the final report. GPS data is to be compatible with the 374 CES Geobase systems.

1.3.4 Protected Plants Monitoring and Management (Tokorozawa TS)

The Contractor shall conduct site visits for monitoring and maintenance work three times (spring, summer and autumn). There are six reported threatened plant species in this area. They are Ophioglossum thermale var. nipponicum, Pulsatilla cernua, Lysimachia barystachys, Aeginetia indica, Iris sanguinea, Bletilla striata. Five species of plants, other than Lysimachia barystachys, need maintenance work. If the targeted plants are endangered by surrounding weedy vegetation, remove them to give a better chance of growing to protected plants. If any new threatened/endangered species of wildlife are found during the site work, the contractor should immediately notify the fact to GR and record the fact in the monthly and final report. The areas of five T/E plants are enclosed with steel stakes and rope. The maintenance of stakes and ropes are also the contractor’s responsibility. If the growing area is enlarged or shrunk, stakes and rope should be re-settled accordingly. Lysimachia barystachys will be left intact as it is. Only site visit and record keeping work is required for Lysimachia barystachys.

1.3.5 Data Recordation Utilizing GIS/Geobase Technology

Survey data recordation should be accomplished using GIS technology with data points acquired using GPS and plotted as GIS imagery compatible with the Yokota Geobase system and acquired under the tasks 1.3.1 through 1.3.4 above.

1.3.6 Threatened/Endangered Species Inventory

Record all T/E Species observed during the course of project activity. If a new T/E species is identified that is not listed on Yokota’s current inventory of T/E species, the contractor is to immediately notify the GR. The fact should be also recorded in the monthly and final report.

1.4. MEETINGS

1.4.1. Technical Interchange Meeting (TIM).

TIMs will be held as needed for discussion of topics such as survey methodology, changes of schedule, and any other technical topics related to the project. The contractor shall provide Technical Interchange Meeting (TIM) minutes that will include the methodology discussed, guidance received from the GR and results from any data collection trips. TIM minutes shall be submitted to the Government by e-mail within 3 calendar days after each TIM. The Contractor shall be available to participate in TIMs with installation environmental authorities, local government administrators and local natural authorities in order to develop survey methodologies, review the project progress, discuss concerns and exchange information. The Contractor should also be available to respond to technical issues presented by the GR. For costing purposes, it is assumed that these interchanges may take place via teleconferences at prearranged times.

1.4.2. Pre-coordination of data needs must be accomplished through 374CES/CEIE. No contacts with local government or local bird authorities will be made without the prior approval from

374CES/CEIE.

1.5. PROJECT MANAGEMENT PLAN

1.5.1. Draft Project Management Plan

Draft PMP shall include, but is not limited to, the methodologies for conducting the threatened/endangered species surveys and management, incorporating information from background research, initial site survey and existing data in accordance with appropriate laws, guideline and regulations. Schedules of each survey, locations of observation points, lists of staff members, and copy of applicable certificates should also be included. The Draft PMP shall be submitted to the Government by e-mail within 14 calendar days for review.

1.5.2. Final Project Management Plan.

The contractor shall determine and incorporate all Government review comments on the

Draft PMP to finalize the PMP. The Final PMP shall be submitted to the Government within 7 calendar days after the receipt of Government review comments.

1.6. REPORTS

1.6.1. Monthly Report

The contractor shall prepare a monthly report and submit to 374 CES/CEIE. Monthly Report shall be submitted by e-mail within 7 calendar days after the end of survey month. All activities and finding should be summarized and recorded in the monthly report.

1.6.2. Annual Report

1.6.2.1 The draft report, which is subject to internal Government review only, shall include, but not be limited to the followings:

1.6.2.2 Abstract – A brief summary of the report contents and findings.

1.6.2.3 Introduction - The purpose and objectives of the monitoring and management, location of site, date of site visits, and species involved in task. Include any relevant background information found during the task described in Section 1.2.1. Background Research.

1.6.2.4 Methods - A description of the methods used to conduct the threatened species monitoring and management as described in the approved methodology.

1.6.2.5 Results, Findings and Discussion – All survey objectives indicated in Paragraph 1.3.1 through 1.3.6 shall be presented in a separate chapter or paragraph. Tables, maps and text will be generated by computer, and field photographs and notes shall be attached.

1.6.2.6 Recommendations: Develop a natural resources database and provide recommendations on conservation management and monitoring work based on the results of the surveys.

Recommendations shall be specific to natural resource management, conservation, and enhancement of ecosystems within and surrounding project sites. These recommendations shall consider a long term strategy of at least 10 years that will promote the conservation of the natural resources that have been entrusted to the U.S. Government.

1.6.2.7 Draft copy of report shall include all maps, GIS/GPS data, photographs, proposed cover design. All field survey data collected will be provided as a Technical Appendix to the Report of Findings. 2 hard copies and 1 electric copy of the draft report and GIS/GPS data shall be submitted within 15 calendar days after the completion of the last field investigation.

1.6.2.8 Electric Copy should contain the report in English Windows 2000-based software such as

Microsoft Office 2000, Word (document processor), Excel (spreadsheet), PowerPoint (presentation), and Access (database).

1.6.2.9 All GIS/GPS data shall be submitted in English. GIS Projected Coordinate System shall be WGS-1984 UTM ZONE 54N. Projection shall be Universal Transverse Mercator.

Submit GIS data as Shapefile (.shp).

1.6.2.10 The contractor shall incorporate all Government review comments on the draft report to the final report. Two (2) hard copies and 1 electric copy of the Final Threatened and Endangered Species Survey and Management Report and GIS/GPS data shall be submitted no later than 7 calendar days following receipt of Government review comments.

1.7. SPECIAL QUALIFICATIONS

The Contractor shall be responsible for providing qualified personnel to survey for the protected raptor and other threatened and endangered species.

1.7.1.1. Key Personnel and Minimum Qualifications. The Contractor shall employ, either directly or through subcontract, personnel adequate in numbers, skills, and qualification to accomplish the work required in conformance with the PWS. If, during the performance of this contract, the Contractor must utilize key personnel other than those named in the proposal submitted in response to the solicitation for this contract, such substitution shall not be made without prior written approval of the Contracting Officer or his/her authorized representative. If key personnel are found to devote less effort than stated in the proposal or are performing unsatisfactorily, the Contracting Officer or his/her representative may direct replacement of such personnel as appropriate.

1.7.1.2. Contract Project Manager (CPM). The Contractor shall appoint a CPM as a single point of contact for this project. The CPM will attend occasional TIMs and field surveys to prepare plans and coordinate deliverables, schedules, meetings, and logistics as required. The CPM will keep 374 CES/CEIE informed of the project’s progress as required. During fieldwork, the CPM or below mentioned Senior Scientist will be available to communicate with the 374 CES/CEIE, Monday through Friday, from 8:30 a.m. through 16:00 p.m. Minimum Qualifications: CPM shall have at least three (3) years working experience as a project manager or field team leader for natural resources survey projects, including at least one (1) detailed raptor survey. Copy of certificate of Taxonomic Proficiency Test (生物技能検定), Class II for flora or fauna certified by judical foundation Japan Wildlife Research Center（財団法人自然 環境研究センター）should be submitted at the time of project bidding.

1.7.1.3. Senior Scientist (SS). The Contractor shall utilize a SS experienced in project management or as a field team leader and in preparation of reports. The SS shall attend all TIMs, field surveys and interfaces with 374CES/CEIE. The SS can be the CPM, if qualified.

Minimum Qualifications: Shall have a minimum of three (3) years working experience in bird surveys to oversee the field survey and development of the survey plan and a minimum one (1) detailed raptor survey. And the SS also has to obtain the certificate of Taxonomic Proficiency Test (生物技能検定), Class II for flora or fauna certified by judicial foundation Japan Wildlife Research Center (財団法人自然環境研究センター) at the time of project bidding.

1.8. GENARAL INFORMATION

1.8.1. Hours of Operation. The work site will be made available to the Contractor, eight hours from Dawn, Monday through Friday, including Japanese and U.S. legal holidays.

1.8.2. HOLIDAYS: The Contractor is not required to provide services on the following days: New Year’s Day 1 January Martin Luther King Jr’s Birthday 3rd Monday of January Washington’s Birthday 3rd Monday of February Memorial Day Last Monday of May Independence Day 4 July Columbus Day 2nd Monday of October Labor Day 1st Monday of September Veteran’s Day 11 November Thanksgiving Day 4th Thursday of November Christmas Day 25 December Note: Any U.S. legal holiday that falls on Saturday will be observed on the previous Friday. If it falls on Sunday, it will be observed the following Monday.

1.8.3. Performance Period. The performance period of this requirement is 12 months from the effective date. Submission of the final report under paragraph. 1.6. of PWS shall be submitted and accepted by the Government during this period.

1.8.4. Government Remedies. The CO shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions - Commercial Items for Contractor’s failure to perform satisfactory or failure to correct nonconforming services.

1.8.5. The installation will provide all necessary safety and security briefings, base permits, passes, and escorts required to conduct work on the sites. The Contractor shall submit a tabulation of equipment and vehicles to be used on this project. The Contractor shall submit a personnel list to be mobilized for this project to include name, social security number (or similar unique identification), date of birth, citizenship and the employer. All information shall be incorporated into the project Management Plan.

1.8.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER.

This service requirement does not require performance during such crisis.

1.8.7. USE OF INFORMATION. The information developed, gathered and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government and shall not be used by the Contractor for any purposes at any time without the written consent of 374 CES/CEIE. Release of any information shall not be done without prior coordination with 374 CES/CEIE. In addition, any inquiries from local government, prefectural/municipal office news media shall be directed to 374 CES/CEIE. Under no circumstances shall the Contractor discuss this project related fact with afore mentioned groups and organizations.

Submittals Due to Quantity Media Draft Project Management Plan

Within 14 days of contract award

1 Email

Project Management Plan

7 calendar days after the receipt of government review on draft

1 Email

Technical Interchange Meeting (TIM) minute

Within 3 calendar days after each TIM

As required Email

Monthly Report Within 7 calendar days after the end of each survey month

11, estimated Email

Draft Report Within 15 calendar days after the completion of the last field investigation

Two hard copies, one electric copy

Hard Copies and CD

Final Report Within 7 calendar days following receipt of govenent review comments

Two hard copies, one electric copy

Hard Copies and CD

2. SERVICES SUMMARY (SS): The Contract service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

SS# Performance objective Para. Performance Threshold 1 Perform Endangered Species

Monitoring and Management, Kanto Plain, Japan

1.

95% of scheduled service performance is completed satisfactory.

2 Submit the required report in a timely manner

1.6. Complete requirement 100% of the

time.

3. GOVERNMENT FURNISHED UTILITIES:

3.1. Government-Furnished Utilities. For the performance of this requirement, the Government will provide water and restrooms at the facility where available.

3.1.1. Conservation of Utilities: The Contractor shall use good judgment in the conservation of government utilities. Prevailing energy conservation practices shall be adhered to and enforced by the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for effective use of utilities.

3.1.2. The Government will also provide, for emergency purposes only, the following services by dialing DSN below:

Security Police Telephone 911 Fire Protection Telephone 911 Hospital Emergency on a reimbursable basis Telephone 911

Any time the Contractor uses one of the above services; the Contract Manager shall immediately report it to the GR with all details.