Attachment_1_Statement_of_Work_(SOW).doc

Attachment 1

STATEMENT OF WORK (SOW)

FOR

PROVIDE & INSTALL AUDIO/VISUAL SYSTEM OF

MAIN CHAPEL BLDG. 345

YOKOTA AB, JAPAN

8 September 2016

YOKOTA AIR BASE, JAPAN

1. DESCRIPTION OF REQUIREMENT. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items necessary to replace and/or install a projector, main speakers and associated sound equipment including all required interfacing power to utilize in building 345. Install audio and visual system components at the Chapel Facility, Yokota AB in accordance with this Statement of Work (SOW) and with commercial practice and local standards.

1.1. Overview

1.1.1. Background. Install/upgrade facility audio/visual system in building 345 to meet mission requirements. Add audio and visual capability. This will meet the need of Commanders, families, conferences and any other organization or personnel using the facility to have the needed capability of audio/visual interface.

1.1.2. Objectives: The Contractor shall install High-Definition Projector (screen already in place) for visual interface with the audience and sound to interface audio with the audience in a diverse setting. The system installation will include the system hardware and software functional and operational to the fullest extent.

1.1.3. Government Representative (GR): The authorized primary GR for this contract is MSgt Aleric Hebert @ DSN: 225-7009, the alternate GR is MSgt Erica Neiser @ DSN: 225-7009. MSgt Hebert shall be the quality assurance inspector and provide the Contractor with required information and assistance for this project.

1.2. Scope of Work

1.2.1. The Contractor shall provide and install the materials or equivalent capability listed on Attachment 2, Material List for Provide & Install for the Sound System at Main Chapel.

1.2.2. The Contractor shall provide an installation plan, Material Submittal Approval Coordination (AF form 3000) submit to coordinate with GR and Contracting Officer, and schedule that is subject to Government approval, prior to commencement of work.

1.2.3. The Contractor shall inspect the job site and prepare drawings of the required new power controls, assemblies, layouts, connection diagrams, materials to be used, etc. for approval by the government prior to submitting an installation schedule.

1.2.4. The Contractor shall ensure that the job site is ready and available for performance of the work prior to the commencement of the installation. The Contractor shall coordinate with the GR to schedule installation.

1.2.5. The Contractor shall warrant this work and any contractor provided equipment for one year from the date of the acceptance by the Government. Warranties for the installed projector, screens, sound and electrical should be honored by the contractor in the event the equipment fails as a result of manufacturer or contractor installation error.

1.2.6. The Government provides equipment that is intended to be used with the new sound system for audio/visual input (for example, a DVD player or computer for PowerPoint breifings). Facility power drawings and use of preexisting data and power conduits. The contractor shall use existing power and spare breaker spaces should additional power need to be run to support new equipment. However, the contractor shall report to the GR prior to replacing or disposing of any existing worn, damaged or used equipment if it is unable to re-use immediately.

1.2.7. Removal of Existing A/V systems: Not Applicable

1.3 Install New A/V systems: Install new audio/visual system in Bldg. 345 (Main Chapel). Government furnished equipment and hardware is listed in 1.3.3.

1.3.1 Contractor provided supplies/equipment: The contractor shall provide all equipment and supplies necessary to complete the installation that is not specifically listed as provided by the government in this Paragraph. Materials used shall be of professional quality and able to withstand the environment where the items will be installed.

Items to be provided by the contractor include but are not limited to:

1.3.1.1 Mounting brackets, hardware, and anchors as needed for mounting A/V system components.

1.3.1.2 Conduit and mounting hardware as needed for cable runs.

1.3.1.3 All data and audio interface cables and hooks-ups to operate system once installed

1.3.1.4 HDMI/Video cables and/or VGA

1.3.1.5 Any additional power supply needed for powering installed equipment using existing circuit breaker panel in facility.

1.3.2 The Contractor shall perform product demonstration of final solution to the GR. The Contractor shall clearly label all cables buried or otherwise routed in English. Contractor shall provide as built diagrams of system connectivity and operability. Installed equipment manuals and equipment information will be provided in English to the maximum extent possible.

1.3.3

Government Furnish Material:

- PC for use with PowerPoint presentations and video interface

- Automatic projector screen in fellowship hall.

- Screen in Conference room

1.4. General Information

1.4.1. Responsibility for Damages. Any damages caused to U.S. Government property during the delivery/ installation process, this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.4.2. Disposal of Materials. All work shall be performed in a safe and orderly manner. All debris, trash, leftover materials, etc., shall be removed from the job-site by the Contractor and disposed of off Yokota AB, Japan in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations.

1.4.3. Utilities. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

1.4.4. Availability of Facilities. The facilities will be made available to the Contractor from 07:30 to 16:30, Monday through Friday. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the Contractor.

1.4.5. Hours of Operation. The Contractor shall perform the service from 0730 to 1630, Monday through Friday including Japanese Legal Holidays, but excluding the following U.S. Legal Holidays. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling in Sunday may be observed on the following Monday.

U.S. HOLIDAYS:

1 January New Year's Day 3rd Monday of January Martin Luther King, Jr’s Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day Reference:

Attachment 2 - Material List for Provide & Install for The Audio/Visual equipment at Main Chapel