Attachment_2_Protestant_DRE_PWS.docx

Attachment 2

PERFORMANCE-BASED WORK STATEMENT

FOR

PROTESTANT DIRECTOR OF RELGIOUS EDUCATION

AT

YOKOTA AIR BASE, JAPAN

5 May 2016

YOKOTA AIR BASE, JAPAN

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

PROTESTANT DIRECTOR OF RELIGIOUS EDUCATION (DRE) AT YOKOTA AB

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. DESCRIPTION OF SERVICES

1.1.1. Scope of Work: Directs, advises and coordinates Religious Education (RE) for the Yokota Protestant Community. The DRE consults and coordinates with the Protestant Chaplain on all religious education requirements for the Protestant community. The Contractor shall assist the Protestant Chaplain in the administration of the parish office and to attend to the facilitating of parish and chapel processes and procedures. The Contractor shall coordinate the entire youth and adult religious education program with the wing Chaplain, senior Protestant chaplain and NCOIC/Superintendent.

1.1.2. Location: Primary facilities for the services provided will be the Traditional Chapel Bldg 345 and the East Chapel Bldg 4314.

1.1.3. Workmanship: All work shall be accomplished within the guidelines of the Protestant Chaplain, Air Force Instructions, and the Wing Chaplain’s Policy Statements.

1.1.4. Work to be Accomplished: The DRE will:

1.1.4.1. Coordinate and administer a comprehensive Protestant RE program which includes the following: RE classes for nursery age children (ex. AWANA or similar program) through adult, Children’s Church, Vacation Bible School, and various special projects as deemed necessary by the Lead Protestant Chaplain.

1.1.4.2. Assist the Lead Protestant Chaplain in determining curriculum needs, selecting appropriate curricula in accordance with Protestant teaching and Air Force Chaplain Corps standards.

1.1.4.3. Possess a working knowledge of the Christian church calendar and anticipates RE needs of the Protestant community.

1.1.4.4. Plan, develop, and implement an annual Advent/Christmas Program, Lent/Easter Program, and Vacation Bible School programs to include recruiting, training, and equipping volunteers of these programs.

1.1.4.5. Present at all RE class sessions, including evening or weekend programs.

1.1.4.6. Visit all RE classes as necessary to ensure quality control of the RE program.

1.1.4.7. Coordinate fellowship meals for Protestant RE activities as directed by the Lead Protestant Chaplain.

1.1.4.8. Coordinate with the Lead Protestant Chaplain if unable to attend and/or provide an acceptable substitute.

1.1.4.9. Prepare an annual fiscal year Protestant RE budget and coordinates requirements with the Lead Protestant Chaplain.

1.1.4.10. Ensure purchase requests are submitted and RE materials are ordered for use.

1.1.4.11. Complete, coordinate, and submit the necessary forms for processing supply, equipment, and curriculum orders through the Lead Protestant Chaplain, Account Manager, and Chapel Tithes and Offering Fund (CTOF) office.

1.1.4.12. Coordinate project officer requests, return project officer reports, processes and manage collection of funds projects, and deposits project officer and project collection monies.

1.1.4.13. Maintain a library of resource materials (i.e., books, videos, DVDs, and other teaching aides) and maintains a current list of such items.

1.1.4.14. Inventory materials received from CTOF orders.

1.1.4.15. Recruit, train, and equip volunteer teachers and aides.

1.1.4.16. Develop, plan, and implement RE workshops for volunteer teachers.

1.1.4.17. Coordinate background investigation for volunteers as required by Department of Defense Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services and Air Force Instruction 52-105, vol 4, para 1.5.4.12.

1.1.4.18. Maintain an accurate and up-to-date database of teachers, aides, substitutes, and facilitators in the Protestant RE program.

1.1.4.19. Maintain attendance of student participants. Tracks and submits RE attendance figures for Chapel, HQ PACAF/HC and HAF/HC statistical reports as required.

1.1.4.20. Submit facility request forms to the chapel scheduler for coordination and approval.

1.1.4.21. Practice a fire drill semi-annually, with safety and fire instruction, at the beginning of the RE year and in January, after the Christmas break.

1.1.4.22. Attend chapel staff and Protestant community meetings as required by the Lead Protestant Chaplain.

1.1.4.23. Prepare and submit announcements and articles for the weekly Protestant worship service bulletin, base newspaper, and any other form of advertisement (upon approval by the Lead Protestant Chaplain).

1.1.4.24. Responsible for canceling programs due to inclement weather after consulting with the Lead Protestant Chaplain.

1.1.4.25. Develop, coordinate, and advertise a calendar of RE events seeking to avoid and/or resolve schedule conflicts with other chapel programs.

1.1.4.26. Safeguard all government/chapel equipment and supplies provided to fulfill the provision of this contract. Facilities used will be returned to clean and presentable condition per Wing Chaplain and NCOIC/Superintendent requirements.

1.1.4.27. Responsible for securing chapel facilities and equipment following programs and activities.

1.1.4.28. Coordinate use of the following facilities as necessary in performance of duties: Traditional (West) Chapel, Building 345, Contemporary (East) Chapel, Building 4314, Yokota Middle School, Building 4155, Taiyo Community Center, Building 3260. Ensures all non-chapel facilities are requested and reserved for all RE events when they are held outside the chapel facilities.

1.1.4.29. Coordinate and submit appropriated funds requirements to Protestant Chaplain at least 60 days in advance.

1.1.4.30. The following must be accomplished by the contractor to obtain a security clearance. This process is necessary to obtain a Common Access Card (CAC). This will enable the contractor to use a government computer and have access to the Yokota Network.

1.1.4.30.1 Contractor will obtain AF IMT 2583, Request for Personnel Security Action, from chapel security.

1.1.4.30.2 Contractor will complete Standard Form 86 or Standard Form 85P using EPSQ.

1.1.4.30.3 Contractor will report to Bldg 305 for a final interview with and finger-printed by 374th SFS/SPAI.

1.1.4.30.4 Contractor will report to Military Personnel Customer Service (Bldg 316) to obtain a CAC and PIN.

1.1.4.30.5 Contractor is not authorized access to classified equipment and classified information in the service of this agreement.

1.1.5. Competency of Contracted Personnel: The contractor must be able to speak, read and write English fluently. A test of English for International Communication (TOEIC) score of at least 860 or equivalent certificate is required for non-native English speakers. The contractor must have minimum of two years of experience teaching and/or coordinating an ecumenical religious education program in a church or chapel setting. A bachelor’s degree in religious education is preferred but not required. Contractor must be able to use Microsoft Windows OS and Office computer programs effectively, in particular: Word, Outlook, Excel, and PowerPoint. Contractor must be able to work comfortably and communicate effectively in a pluralistic, ecumenical, multi-cultural, and multi-faith military environment. The contractor must have an understanding of Christian worshiping communities and religious requirements. Familiarity and experience with military chapel programs is highly desirable. Provide all information necessary for background investigation to include an Installation Records Check (AF Form 2583), proof of a completed Child Care National Agency Check and Inquiries (CNACI), and/or completed. In addition, this includes the following: Personal/Security Questionnaire, National Security Agency Check Questionnaire, Background Check Permission Slip (Name, SSN, Signature) and fingerprinting. DODI 1402.5, 19 Jan 93. In accordance with DODI 1402.5, a Criminal History Background Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.

1.1.6. Contractor Points of Contact: The contractor shall provide the Contracting Officer and the Protestant Chaplain with any changes to his current address, telephone numbers, and email address. He/she will also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.

1.1.7. Performance: The services shall be performed in conjunction with scheduled parish and religious education activities and in cooperation with Protestant Chaplain. The contractor must maintain a posted schedule to ensure availability to staff and parishioners during office hours. This schedule will be coordinated with the Protestant Chaplain and contracting officer. The work week is defined as Monday through Friday, from the hours of 0730-1630. The contractor must also be present when the Protestant community gathers to maximize recruiting effort and to coordinate and advertise for future events. Duties and responsibilities will average between 15-20 hours per week.

1.2. GENERAL INFORMATION

1.2.1. Contractor Responsibility:

1.2.1.1. The contractor is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement or worker’s compensation. This is a Non-Personal Service Contract.

1.2.1.2. The contractor shall provide a qualified substitute in the event the contractor cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraph 1.1.5 of this PWS.

1.2.1.3. The contractor shall present a neat, well groomed appearance appropriate for chapel worship services during all times while he/she is performing services under this contract.

1.2.1.4. The contractor shall furnish his/her own transportation to and from Yokota Air Base.

1.2.1.5. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.

1.2.2. Administration:

1.2.2.1. The contractor shall document work performed and will present it to the Protestant Chaplain upon request. The contractor must present an invoice to receive payment for services rendered.

1.2.2.2. If required, the contractor will be issued a base pass good for 7 day 24 hour entrance to Yokota Air Base.

1.2.3. Personal Property: The contractor shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.

2. GOVERNMENT-FURNISHED PROPERTY AND UTILITIES

2.1. Equipment: The Government shall furnish all materials to the contractor at the performance location and to be used only at said location for official business. This includes but is not limited to a computer with all AF approved software. Government-owned furnishings, computer systems, audiovisual aids, and administrative supplies are available in the chapel facilities. For those items not provided by the chapel, the Director will obtain items if he/she desires. The Director coordinates all support requirements with the Contracting Officer or his/her designee. Government-owned equipment/supplies will not be removed from the Chapel facilities without the permission of the Wing Chaplain or his/her designee.

2.2. Liability: The contractor shall be liable for loss, damage, or theft of Government property due to the contractor’s carelessness and/or negligence. Negligence will be determined by appropriate Report of Survey findings.