FBO_Combined_Synopsis_Solicitation_(Caskets).doc

27 May 2016

Solicitation Number: FA5209-16-Q-1003 Notice Type: Combined Synopsis/Solicitation

1. This is an unrestricted combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, and subpart 13 with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued. The government requests a price reduction for items listed in Line Items. The solicitation number is FA5209-16-Q-1003.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-82 and DFARS Publication Notice (DPN) 20150602.

3. The NAICS is 339995.

4. There is no set aside for this RFQ in accordance with FAR 19.000(a) as this contract will be full and open competition performed solely in Japan.

5. List of Required Items (for specific details and descriptions, see attachments 1 and 2):

STANDARD sized 18 gauge Steel Casket Dimensions (QUANTITY – 6):

Exterior size: 83-1/2”(L) x 28”(W) x 23-1/2”(H)

Interior size: 77”(L) x 24”(W)

OVERSIZED (1X) 18 gauge Steel Casket Dimensions (QUANTITY – 6):

Exterior size: 83-1/2”(L) x 28-1/2”(W) x 23-1/2”(H)

Interior size: 79”(L) x 26-1/2”(W)

STANDARD sized Solid Hardwood Casket Dimensions (QUANTITY – 7):

Exterior size 82”(L) x 27(W) x 23(H)

Interior size 76”(L) x 23”(W)

OVERSIZED (1X) Solid Hardwood Casket Dimensions (QUANTITY – 8):

Exterior size 83-1/2”(L) x 29-1/2”(W) x 23-1/2”(H)

Interior size 77”(L) x 24”(W)

6. Delivery shall be F.O.B. Destination to:

374 FSS/FSOM

Bldg 4069, Yokota AB

United States Air Force Regional Mortuary

Fussa-shi Tokyo, Japan 197-0001

(a) Supplies shall be packed and marked in accordance with best commercial practice to prevent damage to property. Contractor must have a warranty/replacement policy included in the prospective quote that is equivalent to the commercial marketplace.

(b) The contractor shall enclose a PACKING LIST within each shipping container. The list shall include: (1) Order Number, (2) Line Item Number, (3) Brief Description, and (4) Quantity.

(c) Delivery Date: 150 Days ADC (After Date of Contract)

7. Deadline for receipt of offers is 20 June 2016, 1000 hours, Japan Standard Time (JST)

8. The following contract provisions and clauses apply to this acquisition:

CONTRACT PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

The FAR provision 52.212-1(Apr 2014), Instructions Offerors-Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(a) All quotes are due on or before 1000 hours Japan Standard Time (JST), 20 June 2016. Electronic quotes are highly encouraged. Submission may be made via email to Thaddeus.Faxon@us.af.mil and Elizabeth.Johnson.25@us.af.mil. Hand carried or mailed proposals must be addressed to the address below (see part b of this addenda for additional information on paper submissions). Also, quotes must reference the solicitation number.

374th Contracting Squadron

Attn: SSgt Thaddeus Faxon

Unit 5228, Building 620

Yokota Air Base

Fussa-shi, Tokyo 197-0001

1) Each written Part of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each Part shall contain a Table of Contents, Cross References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies of each part is specified in paragraph B, Specific Instructions, above.

2) The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

i. A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

ii. All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

iii. Typing shall not be less than 10 pitch. Size of print is applicable to charts and graphs.

iv. Page margins shall be a minimum of 1 inch top, bottom, and each side.

v. In addition to the paper copies specified for each Part, one electronic copy of each Part of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2013 which includes software programs such as WORD, EXCEL, or PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The Price Part shall be submitted in spreadsheet format, such as EXCEL, and MS WORD for price narrative. The electronic version shall be submitted on a compact disc (CD). USB flash drives, floppy disks, and zip disks are not acceptable.

vi. Indicate on each CD the Part number and title. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the paper copies take precedence and will be used for evaluation. Ensure the electronic documents stored on the CD can be opened. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Replacement CDs will be required to update the final proposal resulting from any discussions and updates, if applicable.

vii. Offerors can also submit electronic copies of proposals via e-mail. Files are not to exceed 2MB. By submitting an electronic copy, offerors assume all risk of proposals not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe .pdf files will be accepted. No zip files will be accepted. If submitting proposals electronically, email the file(s) by the solicitation closing date and time to the following email address: Thaddeus.Faxon@us.af.mil and elizabeth.johnson.25@us.af.mil.

viii. Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

ix. Price data of any kind shall be presented only in the Price Proposal Part.

x. Elaborate formats, bindings, and color presentations are not desired or required.

(b) For paper/hand carried submissions, the sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors are cautioned that Yokota Air Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at Bldg. 620 prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

(c) All firms must be registered in the System for Award Management (SAM) database @ www.sam.gov upon submission of request for quote (RFQ) to be considered responsive. If confirmation of SAM is not providing with the proposal submission by the closing date of the RFQ, the offer shall be considered nonresponsive and ineligible for contract award.

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) This is a competitive best value source selection in which the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The Government intends to make an award to the lowest priced technically acceptable offeror. The Government also intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following are evaluation factors that shall be used in the evaluation process:

1. Price

2. Technical Acceptability: Achieved when the offeror provides proof that the products meet the minimum standards of Item Descriptions, and Quality Products (i.e., products brochures and/or products data shall be attached to the price proposal): If equal item is proposed, proof that the offered products are compatible with the existing items shall be submitted with the required technical data. See table below for technical ratings.

Table 1. Technical Ratings

All offerors shall submit description of the products being in accordance with the attached Technical Work Statement (TWS) and the technical specifications sheet – in addition to the price proposal, to evaluate compliance with the requirements in this solicitation.

i. Initially, offers shall be ranked according to evaluated prices. The price evaluation will document for the offers evaluated the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration.

ii. Next, the Government will evaluate the lowest offeror’s technical information as referenced in paragraph (a)2 above. Technical Acceptability for all offerors will be rated as “met” or “failed” by personnel designated in 374 FSS.

iii. If the lowest offeror meets the Government technical capability as defined in above paragraph (a)2, this Purchase Order will be awarded to the lowest offeror with technically acceptable capability. If the lowest offeror fails to meet the Government technical acceptable capability, the Government will then go to the next low offeror in the same manner if they meet the technical capability. This process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price.

(End of Provision)

CONTRACT CLAUSES BY REFERENCE

52.203-3 Gratuities (APR 1984) 52.211-6 Brand Name or Equal (AUG 1999) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

252.204-7011 Alternative Line Item Structure (SEP 2011) 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (NOV 2013) 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country (JAN 2009) 252.211-7003 Item Unique Identification and Valuation (DEC 2013)

252.211-7006 Passive Radio Frequency Identification (SEP 2011)

252.211-7008 Use of Government-Assigned Serial Numbers (SEP 2010)

252.215-7007 Notice of Intent to Resolicit (JUN 2012)

252.215-7008 Only One Offer (OCT 2013)

252.223-7008 Prohibition of Hexavalent Chromium(MAY 2011) 252.225-7000 Buy American Statute—Balance of Payments Program Certificate (JAN 2014) 252.225-7012 Preference for Certain Domestic Commodities (FEB 2013) 252.225-7020 Trade Agreements Certificate (JAN 2005) 252.225-7036 Buy American Act (DEC 2012) 252.243-7002 Request for Equitable Adjustment (DEC 2012) 252.244-7000 Subcontracts for Commercial Items (JUN 2013) 252.247-7023 Transportation of Supplies by Sea (APR 2014)

CONTRACT CLAUSES BY FULL TEXT

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2014), is applicable to this procurement along with the following addenda.

FORMCHECKBOX

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

FORMCHECKBOX

52.204-10

REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACTOR AWARDS

FORMCHECKBOX

52.209-6 protecting the government’s interest when subcontracting with contractors debarred, suspended, or proposed for debarment

FORMCHECKBOX

52.222-3

CONVICT LABOR

FORMCHECKBOX

52.222-19 Child labor

FORMCHECKBOX

52.222-21 Prohibition of Segregated Facilities

FORMCHECKBOX

52.222-26 Equal Opportunity (E.O. 11246)

FORMCHECKBOX

52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans

FORMCHECKBOX

52.222-36

AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (29 U.S.C.793)

FORMCHECKBOX

52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS (38 U.S.C.4212)

FORMCHECKBOX

52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011)

FORMCHECKBOX

52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

FORMCHECKBOX

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

FORMCHECKBOX

52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332

252.232-7003 Electronic Submission of Payment Requests And Receiving Reports (JUNE 2012)

(a) Definitions. As used in this clause–

1) Contract financing payment and invoice payment have the meanings given in section 32.001 of the Federal Acquisition Regulation.

2) Electronic form means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer.

3) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

4) Receiving report means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic

Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

(c) The Contractor may submit a payment request and receiving report using other than WAWF only when –

1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment;

2) DoD makes payment for commercial transportation services provided under a

Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System);

3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or

4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required.

(d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payments requests.

252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based

Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic

Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F4G3T4

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F68800

Issue By DoDAAC FA5209

Admin DoDAAC FA5209

Inspect By DoDAAC F4G3T4 Ship To Code F4G3T4 Ship From Code Not Applicable

Mark For Code F4G3T4 Service Approver (DoDAAC) F4G3T4 Service Acceptor (DoDAAC) F4G3T4 Accept at Other DoDAAC Not Applicable

LPO DoDAAC Not Applicable

DCAA Auditor DoDAAC Not Applicable

Other DoDAAC(s) Not Applicable

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the

“Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

374CONS.LGCB.WAWF@US.AF.MIL

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

374CONS.LGCB.WAWF@US.AF.MIL

For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

AFFARS 5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, James B. Thing, CMSgt, USAF, HQ PACAF/A7KP, Hickam AFB, HI 96853-5427, (315)449-8569, James.Ting@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

LIST OF DOCUMENTS, EXHIBITS, OR ATTACHMENTS:

Attachment No.

Title

Number of Pages 1 Technical Work Statement

1 Pages

Technical Description Sheet

2 Pages

FAR 52.212-3 (Alt I)

19 Pages

DFARS 252.247-7022

1 Page

Defense Priorities and Allocation System (DPAS): None

Solicitation must be signed, dated and submitted by 20 June 2016, 1000, Japan Standard Time. All submissions can be electronically submitted to the following points of contact:

Thaddeus Faxon

Thaddeus.Faxon@us.af.mil

Comm: 011-81-42552-6074 Elizabeth Johnson

Elizabeth.Johnson.25@us .af.mil

Comm: 011-81-31175-9859