5.Attach2_SOW.pdf

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ZNRE 16-4335

STATEMENT OF WORK (SOW)

FOR

ZNRE 16-4335, Repair Steam Line from C-10CP, B693, B692 to B691, GOQ

AT

YOKOTA AB

Date: 17 Jun 2016

I. PRINCIPAL FEATURES OF WORK:

The Contractor shall verify site conditions and conduct all field surveys and measurements as necessary to complete this project. All performance under this project shall meet or exceed US Government and Japanese Construction Standards. The Contractor shall provide all labor, materials, equipment and any other necessary items to this project to ensure a complete and usable facility. Asbestos abatement shall be required.

II. GENERAL SCOPE:

A. Overall objective: Design and repair existing steam and condensate return piping with associated parts and work (i.e. excavation, fencing, concrete pit, condensate return storage tank, header, flash leg, pressure pump, drain pump, exhaust fan, duct, water supply, drain, asbestos abatement, cathodic protection and etc.). The existing piping with associated parts is damaged, repair is difficult and all new piping with associated parts is required. Point of connections to/from the buildings shall be inside mechanical rooms. Temporary domestic hot water heater shall be provided at B691, 692, 693 and 694 for hot water outage. Change over work shall be conducted in no heating season. New distribution for B691, 692, 693 and 694 shall be available both ways from/to GCM105 and C10A-PP.

B. General Description of Civil Work with Design:

a. Excavation for new steam lines and new concrete pits, including shoring. Dispose the soils to off base. Back fill the hole and compact.

b. Install temporary fence (H=1.8m) with H-beam counter weight for work area.

c. Install temporary steel plates for work area.

d. Secure alternate safety walking zones.

e. Install temporary bridge on the trench to secure the access to each housing unit for both pedestrian and vehicles.

Attachment No. 2 for Solicitation No. FA5209-16-B-0003

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f. Install new concrete pits for new steam lines.

g. Install new water supply and drain for new pump pit.

h. Demolish existing concrete pits until 1.0m below ground level. Backfill the hole and compact.

i. Demolish existing concrete junction boxes (All of the portion). Backfill the hole and compact.

j. Remove existing associated parts inside of the pits and junction boxes.

k. Plug at the both end of the abandoned pipes and junction boxes.

l. Purchased soils and sands shall be used for backfilling. And appropriate compaction shall be made. Warning tape shall be installed on the pipes.

m. Place concrete/plastic stakes or steel nails on the turning/junction points of the pipes. The steel nails shall be for asphalt or concrete area. The concrete/plastic stakes shall be for turfed area. On the top of the stakes/nails, utility type and direction arrow shall be indicated.

n. Indicate X-Y coordinates and the altitude of the pipes and concrete pits into as built drawing. The control points will be provided by the government.

o. Dispose the remaining soil and the demolished structures in accordance with the JEGS and the Japanese law.

p. Restore the work area into existing condition, such as sodding, asphalt/concrete pavement including base courses, signs, road markings, storm drain systems and sidewalks, concrete masonry blocks and concrete curb etc. Demolished area shall be matched with the adjacent area.

C. General Description of Mechanical Work with Design:

a. Install new steam pipe (Sch40), condensate return pipe (Sch80), anchor, support, hanger, fitting, valve, trap, flash leg, insulation, casing, and associate parts.

b. Install new condensate return storage tank and two pressure pumps with control panel box, with calculation (693A-PP and C10A-PP).

c. Install new header, pressure reducing valve assembly, two drain pumps with control panel box, exhaust fan with thermostat, duct, faucet, and drain (693A-PP and C10A-PP).

d. Provide new expansion joint and fixing point with calculation.

e. Provide new cathodic protection with site survey report.

f. Provide new marking sign in pit.

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g. Remove existing piping, tank, pumps, and fan with associated parts (all equipment) in existing pit.

h. Asbestos abatement shall be required in accordance with the specifications. Thermal insulation, gasket and flange shall be asbestos containing material.

i. Temporary domestic hot water heater shall be provided. Maximum hot water outage shall be within 8 hours per each outage. Phasing work shall be required.

j. The hazardous martial shall be transported off base and disposed in accordance with the

JEGS and the Japanese law.

k. Additionally, scaffolding, curing, clean up, transport, waste disposal, paint, miscellaneous and all other related works shall be required. The cost of consumer goods and lease equipment shall be included.

D. General Description of Mechanical Work with Design:

a. Replace existing panelboards, lighting fixtures, wiring and conduits for related hot water equipment with new in new pits (693A-PP and C10A-PP).

b. Provide temporary power to temporary mechanical equipment.

III. REFERENCES:

A. Environmental standard

1. Japan Environmental Governing Standard (JEGS) for U.S. Military in Japan

2. AIR FORCE INSTRUCTION (AFI)

3. Code of Federal Regulations (CFR)

B. Engineering Specifications

1. United Facilities Criteria (UFC) http://www.wbdg.org/ccb/browse_cat.php?c=4

2. Unified Facilities Guide Specifications (UFGS) http://www.wbdg.org/ccb/browse_cat.php?c=3

3. AIR FORCE INSTRUCTION (AFI)

4. Engineering Technical Letters (ETL)

5. National Fire Protection Association (NFPA)

6. National Electrical Code (NEC), NFPA70

7. Code of Federal Regulations (CFR)

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C. Environmental standard

l. Japan Environmental Governing Standard (JEGS) for U.S. Military in Japan

IV. EXISTING CONDITIONS CONSIDERATION:

A. The design and analysis shall be calculated based on the attached as-built drawings.

B. The contractor is responsible for correcting any unplanned / unapproved adverse impacts to the facility due to their work at no additional costs.

V. DESIGN POLICY AND CRITERIA

A. The Government will furnish the basic shop drawings criteria to the contractor from which the project documents can be developed and produced as described below. Suggestions that will improve the operational functions, enhance appearance, and prove to be more economical and advantageous shall be made at the appropriate review conferences. The design must be accepted by the government and a Notice to Proceed (NTP) by the Contracting Officer (CO) should be issued before construction can start.

1. Design instructions: The design shall incorporate the requirements as discussed in the pre- and post-award conferences and site visits as well as the requirements of the publications listed below. Modern construction techniques may be incorporated into the project design to obtain both quality and economy and to provide a functional, complete, and useable facility.

2. Cost saving techniques: The design is to provide functionality without embellishment.

Also, the design is to achieve an optimum balance between aesthetic consideration, operations and maintenance costs, energy conservation measures, and durability of materials and systems. Design and support items will be limited to the minimum essential support construction required to provide a useable facility. Every effort will be made to reduce utility runs and site preparation requirements through proper design.

B. Government furnished information: The age of government data and as-built drawings, along with the fact that there has often been undocumented tenant construction, reduces their usefulness and reliability. The contractor shall verify the data shown on government-furnished reference documents by performing reconnaissance, surveys, and field measurements.

VI. DESIGN SERVICES

A. Site design data: The contractor shall perform field reconnaissance, visual surveys, and site investigations in accordance with requirements of this project. During the site data collection, the contractor shall record all existing conditions (inside and outside) and obtain engineering information/design data for the accomplishment of this project. All material sampling, testing, and removal shall be performed in accordance with the JEGS.

1. Asbestos testing: Thermal insulation, flange and gasket are asbestos containing material.

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B. Field measurements: The contractor shall be required to make field investigations to verify dimensions and other information shown on Government-furnished reference data and drawings.

C. General: The contractor will consider all design options and criteria reductions that may be necessary, in those instances, where possible cost overruns may be expected. All drawings, and specifications shall be prepared, reviewed, and approved by registered professional architects and engineers. All hardcopy and electronic submittals of the drawings, specifications, construction schedule, and submittal register shall be submitted and delivered to the contracting officer. One copy of the final drawings shall be submitted in specified editable electronic format for incorporation into Geobase.

1. 90% design, and 100% final design (including 100% corrected final): The final submittals shall be based on the previous submittals and comments furnished by the Air Force along with an anticipated design/construction time schedule (bar chart). The Final Design submittals will include all requirements shown on the Preliminary designs, a complete and thorough detailing of all the requirements of the project.

2. The design will not be deemed 100% Final until the government has accepted all response(s) to comments made on previous submittals. The contractor shall make such required revisions at no additional cost to the Government. It is recommended that the contractor electronically submits to the government a compilation of response to comments along with pages / drawings / calculations that will change between 90% and final submittal. This will minimize the possibility of multiple versions of Final Design, (such as 100% Corrected Final Design 1, 100% Corrected Final Design 2, etc.)

3. Design submission copy quantities: All submittals shall occur in the number and format as prescribed below:

ITEM

90%

(Pre-Final) *100% (Finals)

Drawings 1-Half Size Sets 2-Half Size Sets Specification Index 1-Sets 2-Sets Edited Specification Sections 1-Sets 2-Sets

Time Schedule 1-Sets 2-Sets

Note: 1, Specification Index and Specification Sections will be combined into one (1) bounded booklet.

4. Design submission electric media quantities: One Compact Disc (CD) that saved all items submitted at 90% and 100% design.

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VII. GENERAL INFORMATION:

A. Performance Period: The performance period for design will be 120 days, and construction will be 510 calendar days, total of 630 calendar days after Notice to Proceed (NTP) is issued.

NTP for design will be issued within 30 days after contract award. Site work around B692 (Kenny court) shall not start before 1 May and shall complete by 31 Oct.

B. Working Hours: During construction, the facilities will be made available to the contractor from 07:30 to 16:30, Monday through Friday, 5 days a week, excluding U.S. legal holidays but including Japanese legal holidays. Contractor must notify the Government in advance if work needs to be performed outside these working hours. Contractor shall coordinate schedule for design site visits with the government at least 14 days ahead of time.

1. Holidays: Recognized US legal holidays are listed below:

a. January 1 - New Year’s Day.

b. January, 3rd Monday - Martin Luther Kings Jr. Birthday.

c. February, 3rd Monday - President’s Day.

d. May, last Monday – Memorial Day

e. July 4 - Independence Day.

f. September, 1st Monday - Labor Day.

g. October, 2nd Monday - Columbus Day.

h. November 11 - Veteran’s Day.

i. November, 4th Thursday - Thanksgiving Day.

j. December 25 - Christmas Day.

k. Holidays falling on a Saturday will be observed on the preceding Friday.

Holidays falling on a Sunday will be observed on the following Monday.

C. Weekend work: Do not perform weekend work without advance permission. Submit preliminary notice at least 60 calendar days and weekend work requests at least 14 calendar days before the desired weekend workday. Only proceed with weekend work after you receive Government approval.

D. Occupancy: The facility will be occupied. Contractor shall provide construction plan and schedule to be coordinated with the users for all work to be performed. Phasing will be required to minimize construction impact. Occupants of B692 (Kenny court) will need access to their garage from 11:00 am to 01:00 pm daily.

E. Utility outages: Provide preliminary notice at least 60 calendar days and at least 14 calendar days outage request of planned utility outages including fire systems. Fill out the approved outage form. Do not disconnect or deactivate any base utility systems without advance contracting officer or construction inspector approval. Fire system disconnection and reactivation requires 374 CES/CEF (Phone 225-9112) coordination.

F. Barricades & warning signs: Prominently post bilingual (English & Japanese) “OFF

LIMITS”, “WET PAINT” and “NO SMOKING” signs, as applicable, at all entrances to the job site. Stencil (paint) the black lettering in all capital letters on either 1’-0” x 2’-0” or 2’-0” x 3’-0” sheet metal or plywood signs. Protect all overnight open excavations with barricades

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& battery-powered flashers. Smoking is prohibited in government facilities. Smoking is allowed in the Designated Tobacco Areas (DTAs) only.

G. Utilities: The US Government will furnish water & electricity at no cost in accordance with

FAR 52.236-14, Availability and Use of Utility Service (Apr 1984). Access and connection are the responsibility of the contractor.

H. Material disposal: Remove and dispose of all construction debris off base daily in accordance with Japanese laws. In case that the asbestos debris remains on base after workday, the debris needs to be properly packed or containerized in compliance with debris regulations and any of the debris shall not be scattered.

I. Final inspection: 374 CONS and 374 CES will perform inspections. Schedule final inspections between 0800 and 1600, Monday through Friday, excluding US legal holidays.

The government will perform the inspection within 3 work days after contractor initiates the final inspection request. Final inspections falling on weekends or US legal holidays will be postponed to the following workday. Postponements will not be considered part of the performance period.

J. Asbestos containing material (ACM) identified: To the best of the Government's knowledge, any and all asbestos has been identified and asbestos abatement is required. If the contractor suspects additional asbestos containing material (ACM), the contractor shall promptly notify the construction inspector for action by the Government. Contractor shall not sample nor remove asbestos without first obtaining permission from the government.

K. Request for contractor’s employee and vehicle passes:

1. 30 days prior to the start of desired date of access or on-site work, the contractor shall submit applications for Base passes (listed below) to the contracting officer, for all employees, including subcontractor employees, and vehicles requiring access to Yokota Air Base in order to perform this contract.

a. 5AF Form 99EJ, Application for Base Pass (for employees).

b. Application for Vehicle Registration (for vehicles).

2. Upon completion of this contract, the contractor shall return all employee and vehicle passes to the visitor control section building (Building 316), and obtain a certification of Receipt. Final payment will be withheld until the contractor has submitted the certificate confirming all passes have been returned.

3. Contractor shall follow 374 SFS requirements for escorting any employees who do not have a base pass.

4. Government shall not be held responsible for any delay to the contract period of performance if contractor fails to submit required documentation in a timely manner or their employees are refused entrance due to failure to follow specified procedures.

5. Contractors will not be allowed to park vehicles within B692 (Kenny court).

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VIII. PERFORMANCE REQUIRMENTS:

A. Work Clearance Permit: Submit preliminary notice at least 60 calendar days and obtain a work clearance request (AF Form 103) from the construction inspector 21 days in advance before any site work, especially excavation, begins. Areas containing underground utilities will be designated caution areas. Carefully excavate designated caution areas. Hand excavate within 3 feet of all identified existing utility lines.

B. Traffic Access: Submit preliminary notice at least 60 calendar days and obtain a work clearance request (AF Form 103) from the construction inspector 21 days in advance before any road closures. Maintain at least one open lane throughout all roadwork. Always provide at least one flag person when a two-way traffic is reduced to a single lane."

IX. INSTALLATION SAFETY & FIRE REGULATIONS:

A. The prime contractor is responsible for understanding and insuring subcontractor compliance with the following:

1) Vehicle Traffic Supervision. AFI 31-204, Motor Vehicle Traffic Supervision.

2) YAB instruction 31-116, Yokota Air Base Motor Vehicle Supervision (PA) http://www.yokota.af.mil/Portals/44/Documents/New_to_Yokota/Driving_in_Jap an/AFD-150621-002.pdf

3) EM 385-1-1, Safety & Health Requirements Manual, Army Corps of Engineers.

4) NFPA 241, Safeguarding Construction, Alteration, & Demolition Operations.

B. The prime contractor shall be responsible for all workers to include subcontractor workers’ health and safety.

C. Fire safety general requirements:

1) Even if a facility is unoccupied maintain the fire detection and automatic suppression system service throughout construction. Any outage of both systems requires a 24-hours watch.

2) The contractor or an individual appointed shall be placed in charge of Fire Safety of the work project. The responsibilities shall include: assuring the availability, operation, and location of fire protection equipment, general supervision of safeguards and location of portable heating equipment, and establishment and maintenance of safe cutting and welding operations.

3) Contractor's materials and equipment shall not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site. Fire hydrants shall not be fenced in on construction sites.

4) All fires, regardless of size, even if they have been extinguished, shall be reported to the Fire Emergency Services Flight immediately. Any persons discovering a fire or

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suspected fire shall alert the building occupants by any means available. The Fire Emergency Services Flight shall be notified in the following manner: from a base phone, dial 911; from a Japanese cell phone dial 042-552-2510, wait for the tone and dial 911.

5) Portable fire extinguishers shall be supplied by the contractor as required by the Fire Emergency Services Flight. Fire extinguishers shall be readily available and kept in a fully operational condition at all times.

6) Work that includes the fire detection or suppression systems, utility outages, road closures, and confined space entries, shall be approved by the Fire Emergency Services Flight, Fire Prevention Office prior to beginning the work. Only authorized technicians shall alter, extend, or repair installed systems.

D. Flammable and Combustible Liquids and Gasses:

1) Every effort shall be made to limit flammable liquid quantities to daily use.

2) Flammable liquids exceeding daily quantities shall be properly stored in approved locations only.

3) Flammable storage areas shall be marked with bilingual signs.

E. Welding safety: If the fire detection or automatic suppression is disconnected, post a 24-hour fire guard in the facility during welding/cutting or open flame operations. Submit the work schedule through the construction inspector to the base fire department.

F. Hot Work Operations: Any hot work operations shall be approved by the Fire Emergency Services Flight, Fire Prevention Office prior to starting. The job site shall be inspected and have an AF Form 592, Welding and Cutting permit, issued. Responsible hot work operation supervisors shall take the following actions:

1) Follow checklist on reverse side of the AF Form 592, Welding and Cutting permit.

2) Remove combustible material to a safe location.

3) Ensure that adequate fire extinguishers are provided and that one person is designated to operate the extinguisher in the event of fire.

4) Ensure fire detections and suppression systems will not be affected by the operation being preformed. Thoroughly inspect the area after operations has been completed to ensure that the area is free of fire hazards caused by the operation.

5) Return the welding permit to the Fire Emergency Services Flight, Fire Prevention Office upon expiration of welding permit or completion of the work.

G. Driving Responsibilities:

1) Drivers shall yield the right-of-way to all emergency response vehicles.

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2) Vehicles shall not be driven over fire hose and shall not proceed through areas where firefighting operations are being conducted; unless directed by a designated traffic control representative. .

H. The prime contractor is responsible for providing escort and control of all personnel and equipment being utilized on the contract.

X. GENERAL QUALITY CONTROL:

A. Standard products: All materials shall be the standard products of manufacturers regularly engaged in the manufacturer of such products and shall be essentially duplicate items that have been in satisfactory use for at least 2 years before bid opening.

B. Installer’s qualifications: Qualified installers shall have successfully completed 3 or more similar type jobs within the last 5 years. All workers shall be under the supervision of a licensed or certified person in the specific work being accomplished.

C. Submit copies of license or certification with photo and renewal/retraining record of each work item listed below to 374 CONS/LGCB, contracting officer for approval. If designated license or certification does not have a photo, additional submittal may be required for personal identification.

D. Those qualified personnel with license or certification shall be at the job site, either directly supervising or performing architectural, electrical, and mechanical work. Minimum two (2) certified personnel are required to submit for each license or certification. However, all electricians and fire protection personnel shall submit their license or certification. During construction, the Contracting officer and/or the Construction Inspector can verify the submitted qualification without any prior notice.

Item No.

Work Item Work Type Issuing/Authorization Organization/Agency

Submittal Type

1 Mechanical General

Design, Drawing and Construction Control

Kenchiku Setsubishi Ministry of Land, Infrastructure and Transport(Kokudo Koutsuu Shou) (Authorization) Kenchiku Setubi Gijyutsu Kyokai (Issue)

Certification License

2 Piping and Plumbing

Installation, Construction and Control

Kanri Gijyutsusha Shikaku Sho Kensetsugyo Gijyutsusha Center (Issue) Ministry of Land, Infrastructure and Transport(Kokudo Koutsuu Shou)

3 Welding

N-2P, A-3P, JPI-7S31,

Z3801, C-2P

International Trade & Industry

Nihon Welding Association (Issue)

4 Cathodic

Corrosion Protection Nihon Bosei Association (Issue) License

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5 Removal

Disposal Sangyo Haikibutsu Shorigyo Kyoka Sho Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho Tokubetsu Kanri Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho Tokubetsu Kanri Sangyo Haikibutsu Shori Gyo Kyoka Sho

Certificate Certificate

Certificate

Certificate

6 Asbestos Abatement Worker

Asbestos Abatement EPA Asbestos Worker Course (32 hrs) Certificate

7 Asbestos Abatement Supervisor

Asbestos Abatement EPA Contractor/Supervisor Course (40 hrs)

Certificate

8 Personnel Conduct Air Sampling

Air Sampling NIOSH 582 or equivalent course Certificate

9 Personnel Analyze Air Samples

Analysis of Air Samples NIOSH 582 or equivalent course.

Certificate License

Laboratory Analyzes Air Samples

Analysis of Air Samples

Accredited under the National Voluntary Laboratory Accreditation Program (NVLAP) or American Industrial Hygiene Association (AHIA). See Note.

Certificate License

Asbestos Abatement Project Designer

Asbestos abatement EPA Project Designer Course (24hrs) Certificate

12 Civil work Excavation, backfill, pavement, sodding and concrete work

1 kkyu doboku sekou kanrigishi Certificate

Electrical Construction

Quality Control and management for Electrical Construction

1st Class Electric Works Execution Manager (1-kyu Denkikoji Sekoukanrigishi) Ministry of Land, Infrastructure and Transport (Kokudo-Koutsuu Shou) (Authorization)

Certificate License

Electrician Installation of Electrical Equipment, Interior and Exterior

1st. Class Electric Works Specialist (Dai 1 syu Denki Koujishi) Ministry of Economy, Trade and Industry (Keizai-Sangyou Shou)(Authorization)

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XI. PRODUCTS GENERAL:

A. The contractor is required to submit a statement affirming compliance with the following:

1) Do not use materials containing greater than 0.1% asbestos in the project.

2) Do not use materials containing lead-based paint greater than 0.06 percent lead by weight in the project.

3) Do not use materials containing polychlorinated biphenyl’s (PCB).

4) Do not use Class 1 ozone depleting substances.

5) Capture/recycle refrigerant gas from existing equipment in accordance with

Japanese law.

XII. AS-BUILT DRAWINGS:

A. Submit a complete Geo-Referenced AutoCAD 2010 drawing no earlier than AutoCAD 2007 file format as-built. The coordinate system shall be based on the Universal Transverse Mercator (UTM) zone 54 north projection. This projection/coordinate system is based on the 1984 World Geodetic Survey (WGS 1984). As an alternative as-built drawings can be based in Japan Geodetic Datum 2000 (JGD 2000) zone 9. The AutoCAD drawing must follow the CAD standards from the latest Department of Defense A/E/C standard. The A/E/C standard can be provided by the government or downloaded from USACE website at https://cadbim.usace.army.mil/default.aspx?p=a&i=7&t=1

B. The AutoCAD as-built drawing file will be delivered on a disk including a listing of each drawing file on the disk and a second listing of each layer and the contents of each layer for every drawing. Assure the accuracy of all on-site revisions and contract modifications by initialing and coordinating each alteration with the construction inspector.