Attachment_1_-_Statement_of_Work_(SOW)_for_Provide Install_AV_Sound_System_for_East_Chapel.pdf

Solicitation#: FA5209-15-T-0198 Attachment 1

STATEMENT OF WORK (SOW)

FOR

PROVIDE & INSTALL AUDIO/VISUAL SYSTEM OF

EAST CHAPEL BLDG 4314

YOKOTA AB, JAPAN

10 September 2015

YOKOTA AIR BASE,

JAPAN

1. DESCRIPTION OF REQUIREMENT. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items necessary to replace and/or install a projector, an automatic screen, main speakers and a sound board and all required interfacing power listed on the Attachment 2 to utilize in worship services in the East Chapel Facility in Bldg. 4314. install audio and visual system components at the East Chapel Facility, Yokota AB in accordance with this Statement of Work (SOW) and with commercial practice and local standards.

1.1. Overview

1.1.1. Background. Install/upgrade facility audio/visual system in the Sanctuary to meet religious observance requirements at the Building 4314. Eliminate poor audio and visual quality due to broken and outdated equipment.

1.1.2. Objectives: The Contractor shall install High-Definition projector automatic screen, sound board and speakers. The system installation shall include the system hardware and software functional and operational to the fullest extent.

1.1.3. Government Representative (GR): The authorized primary GR for this contract is TSgt Aleric Hebert @ DSN: 225-7009, the alternate GR is MSgt Erica Neiser @ DSN: 225- 7009. TSgt Hebert shall be the quality assurance inspector and provide the Contractor with required information and assistance for this project.

1.2. SCOPE OF WORK

1.2.1. The Contractor shall provide and install the materials listed in Attachment 2, Material List for Provide & Install for the Sound System at East Chapel.

1.2.2. The Contractor shall inspect the job site and prepare drawings of the required new power controls, assemblies, layouts, connection diagrams, materials to be used, etc. for approval by the government prior to submitting an installation schedule.

1.2.3. The Contractor shall ensure that the job site is ready and available for performance of the work prior to the commencement of the installation. The Contractor shall coordinate with GR for schedule of installation.

1.2.4. The Government will provide various wireless microphones and equipment stated as below. They are intended to be used in the new sound system. The contractor shall use existing power and spare breakers should additional power need to be run to support new equipment.

• 3 wireless microphones and their receivers

• 5 wired microphones and cables

• All instruments used in music production

• Monitor speakers for performers

• PC for use with PowerPoint presentations and video interface

1.2.5. Removal of Existing A/V systems: The contractor shall report to the GR prior to replacing or disposing of any existing worn, damaged or used equipment if it is unable to re-use immediately. The East Chapel has a portable sound system installed. The Contractor shall remove existing systems, equipment, cabling that are not needed or cannot be used in the new system and deliver the removed equipment to the GR.

1.3 Contractor provided supplies/equipment: The contractor shall provide all equipment and supplies necessary to complete the installation. Materials used shall be of professional quality and able to withstand the environment where the items will be installed.

Items to be provided by the contractor include but are not limited to:

1. Mounting brackets, hardware, and anchors as needed for mounting A/V system components.

2. Conduit and mounting hardware as needed for cable runs.

3. All data and audio interface cables and hooks-ups to operate system once installed

4. HDMI/Video cables and/or VGA

1.3.1 The Contractor shall perform product demonstration of final solution to the GR. The Contractor shall clearly label all cables buried or otherwise routed in English. The contractor shall provide as built diagrams of system connectivity and operability.

1.4. GENERAL INFORMATION.

1.4.1. RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the delivery/ installation process, this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.4.2. DISPOSAL OF MATERIAL. All work shall be performed in a safe and orderly manner.

All debris, trash, leftover materials, etc., shall be removed from the job-site by the Contractor and disposed of off Yokota AB, Japan in accordance with Japanese regulation, Article 3 of “Law of Disposal and Clearing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)” and local regulations.

1.4.3. UTILITIES. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

1.4.4. AVAILABILITY OF FACILITIES. The facilities will be made available to the Contractor from 07:30 to 16:30, Monday through Friday. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the Contractor.

1.4.5. HOURS OF OPERATION. The Contractor shall perform the service from 0730 to 1630, Monday through Friday including Japanese Legal Holidays, but excluding the following U.S.

Legal Holidays. Holiday falling on a Saturday may be observed on the preceding Friday.

Holidays falling in Sunday may be observed on the following Monday.

U.S. HOLIDAYS:

1 January New Year's Day 3rd Monday of January Martin Luther King, Jr’s Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day

11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

Reference:

Attachment 2 - Material List for Provide & Install for The Sound System at East Chapel