4_Atch1_PWS_FY16_Hachiko_FA520915T0194.pdf

Attachment 1 to Solicitation No. FA5209-15-T-0194

PERFORMANCE-BASED WORK STATEMENT

(PWS)

FOR

FY16 MAINTENANCE

OF

RAILROAD CROSSING NO. 3 – HACHIKO LINE

AT YOKOTA AB

ZNRE 16-0902

374 CES/CEOES

27 Aug 2015

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contactor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform maintenance of railroad crossing No. 3 – Hachiko Line at Yokota Air Base in a manner that ensure continuous and reliable condition. The performance period shall be from 01 November 2015 through 30 September 2016.

1.1. The services shall be in accordance with (IAW) the Japan Railway Company’s (JR) rules and regulations.

1.2. The Contractor shall perform the services IAW the estimated workload, site plans, and work schedule provided to 374 CES/CEOES, which were identified by JR.

1.3. Inspection and Maintenance Services. The services are categorized including but not limited to the following three (3) segments:

1.3.1. Inspection of Roadbed. The Contractor shall perform inspection services to ensure roadbeds are properly maintained in good condition. The required services include but not limited to safety patrolling, inspection of track irregularity, regular tie, ballast, rail, and other materials.

1.3.2. Maintenance of Signal Communication System. The Contractor shall perform inspection services and maintenance works of signal communication system to ensure electrical devices are maintained in good condition.

The required services include but not limited to inspection and maintenance of crossing, crossing signal, electric crossing gate, crossing trouble warning device, luminous special signal, detection alarm, obstacle detection alarm, crossing control device, rejecter, storage battery, crossing earth, crossing bar signal equipment, iron conduit system, railroad crossing safety equipment, interlocking device, and signal line.

1.3.3. Maintenance of Electrical System. The Contractor shall perform inspection services and maintenance works of electrical system to ensure electrical devices are maintained in good condition. The required services include but not limited to inspection and maintenance of lighting facility, power source, circuit track, and electric power device.

1.4. Interference with Government Operations. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event such interference becomes necessary, the Contractor shall provide the COR with a minimum of five (5) days advance notification of the proposed work.

1.5. Emergency Repair. In the event any emergency repair work is required to maintain the railroad crossing in safe and operable condition, the Contractor may proceed the work under acknowledgment of Contracting Officer (KO) or his/her designated representative. All maintenance work shall be IAW the JR’s rules and regulations. The Contractor will not be reimbursed the amount exceeded the obligation on the designated CLIN unless properly modified the contract pursuant to the clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items in the contract.

1.6. Humanitarian Assistance and Disaster Relief (HADR). The scope of this contract includes services to respond to requirements in a contingency environment including humanitarian assistance and disaster relief.

1.7. GENERAL INFORMATION.

1.7.1. Quality Control. The Contractor shall develop a quality control program to ensure services are performed IAW the PWS and the JFRC’s regulations. A QCI (Quality Control Inspector) shall be responsible for inspecting, identifying and preventing defects in the quality of service performed.

1.7.2. Quality Assurance. The government will evaluate all of the Contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) by appointing COR to monitor performance to ensure services are received.

1.7.3. Contractor Personnel

1.7.3.1. Contract Manager (CM). The Contractor shall provide a CM who shall be responsible for the performance of work. The name of this person, and an alternate or alternates who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract and shall be individuals who are capable of conversing in, and comprehending English.

1.7.3.2. Contractor Employees. Contractor personnel shall be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badge which contains the Contractor’s company name and the employee’s name.

1.7.3.3. Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continuous employment under this contract is inconsistent with the interests of military security.

1.7.3.4. Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with the Security Forces at each base when there is a question about particular circumstances.

1.7.4. Installation Base Passes. For access to US Installations, the US Government will issue all required Gate Passes/Vehicle Passes to Contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

(a) Gate Passes. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

(b) Vehicle Passes. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ￥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (ii) Property Damage - ￥3,000,000 per occurrence.

1.7.5. Hours of Operation

1.7.5.1. Work Hours. Contractor work hours are from 0000 to 2400 Monday through Friday including Japanese holidays, but excluding U.S. legal holidays. Recognized US legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

HOLIDAY DATE

New Year’s Day 1st January Martin Luther King Jr’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4th July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th November Thanksgiving Day 4th Thursday in November Christmas Day 25th December

1.7.5.2. Working Schedule. The Contractor shall submit a working schedule (five (5) copies) in English to the KO for his/her approval. The schedule shall be submitted within one (1) week after the award of the contract.

1.7.5.3. Disposal of Materials. All generated from the work shall be removed from the job-site by the Contractor and disposed of off base IAW the laws of Japan.

1.7.5.4. Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. Not applicable.

1.7.6. Reports of Damages, Destruction, Injury, or Death

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the KO through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the COR.

2. SERVICES SUMMARY (SS)

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and Performance Objective PWS Para Performance Threshold Method of Assessment SS 1: Inspection of Roadbed Ensure reliable condition IAW JR’s rules and regulations.

1.3.1. Zero (0) defect. 100% Inspection

SS 2: Maintenance of Signal Communication System Maintain and inspect signal communication system to ensure reliable condition IAW JR’s rules and regulations.

1.3.2. Zero (0) defect. 100% Inspection

SS 3: Maintenance of Electrical System Ensure reliable condition IAW JR’s rules and regulations.

1.3.3. Zero (0) defect. 100% Inspection

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Utilities. Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

3.2. Telephone. Pay telephones are available through the base. Other than access to these telephones, the Government will not provide telephone service to the Contractor.

3.3. Security Forces and Fire Protection. Government telephones are located throughout the base. The usage is authorized only to contact the Base Security Forces and the Base Fire Department.

a. Base Security Forces: Telephone 911

b. Base Fire Department: Telephone 911

4. APPENDIX: None.

PERFORMANCE-BASED WORK STATEMENT