PWS_for_1_Year_DV_Garden_and_Pond_Cleaning_24_Aug_15.pdf

Solicitation No. FA5209-15-T-0173

Amendment 0001

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

DV GARDEN GROUNDS MAINTENANCE AND POND CLEANING

AT FACILITY 706 ON YOKOTA AIR BASE

24 Aug 15

YOKOTA AIR BASE, JAPAN

PERFORMANCE WORK STATEMENT

FOR

DV GARDEN GROUNDS MAINTENANCE AND POND CLEANING

AT FACILITY 706 ON YOKOTA AIR BASE

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, and supervision, necessary to perform Distinguished Visitor (DV) garden grounds maintenance and pond cleaning in a manner that will promote the growth of healthy grass, trees, shrubs, plants and present a clean, neat, and professional appearance of the garden. The work shall be performed in a safe, timely and professional manner in accordance with applicable Japanese Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations and commercial standards and practices. The Contractor shall accomplish all services to meet the requirements of this Performance Work Statement (PWS). The

Contractor’s performance will be based on the Contracting Officer’s (CO) evaluation and Contracting

Officer’s designated Representative (COR) (Quality Assurance Personnel) and the results required by the

Service Summary.

1.1 SCOPE OF WORK. The Contractor shall maintain cleanliness of the DV garden and pond on a daily basis. The pond will be free of algae, trash and debris. All mechanical equipment to include pumps, water filtration system, piping, drains and filters will be inspected and maintained to verify for proper operation. In the event that chemicals are used, the Contractor will ensure coordination with the COR and the contracting office. The cleaning must ensure compliance with applicable Japanese Environmental

Governing Standards (JEGS), Japanese laws, pertinent regulations, commercial standards and practices.

1.1.1. Mowing. The Contractor shall mow all grounds to look well-manicured, with a neat and professional appearance at all times. Maintain grass height at 2 inches (51mm) uniform in appearance, free of skips, gaps, rutting, or scalping. The Contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The Contractor shall remove all grass clippings, leaves, and any debris left after mowing before leaving work area.

1.1.2. Edging. The Contractor shall edge sidewalks and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grass. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trimming. The Contractor shall trim grass and weeds around trees, shrubs, fences, poles, boulders, and other fixed obstacles and temporary obstacles/objects on garden grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The

Contractor shall remove grass clippings when visible after trimming, before leaving the work area.

1.1.4. Prune Shrubs, Hedges and Other Plants. The Contractor shall prune and trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant.

Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned and trimmed. All ground cover and plants shall be kept within the bed borders. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris.

1.1.5. Remove Debris/Police Grounds. The Contractor shall perform general litter patrol in all areas of the DV garden grounds and pond. The Contractor will remove and dispose of natural debris (i.e. tree limbs, dry brush, leaves, rodent habitats, weeds etc.) and man-made debris. The Contractor shall police areas to maintain a neat and professional appearance on a daily basis.

1.1.6. Pest and Weed Control. The Contractor shall control weeds in the garden grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. This includes the removal of weeds and vines in and around bushes, trees, pond and stream. Restore grounds made barren where weeds are removed to the level of care of the surrounding area. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.7. Approval of Herbicide. A PACAF approved listing of approved herbicide is located within

Appendix A. If the Contractor wishes to utilize herbicide other than the approved listing, the Contractor shall coordinate with the COR first. All herbicide shall be approved by the (CO) through the COR’s technical review on AF Form 3000, Material Approval Submittal. Submit one (1) copy of AF Form 3000 with the supporting documents (Japanese & English language) to the CO for approval. The supporting documents must include the descriptive information such as MSDS, catalog cuts, package, products label, or manufacturer’s instructions. The product label shall contain information regarding active ingredients, concentration, and method of application at a minimum. If this information is contained within a separate source, it must be provided in addition to the label. The above items shall be provided no later than sixty

(60) calendar days prior to intended use. The Contractor shall not utilize any herbicide unless notified in writing stating that the product has been approved for use.

1.1.8. Application and Control of Herbicide. The application of herbicide shall be conducted in accordance with the manufacturer’s instructions. The Contractor shall possess the spill control materials on hand at all times to contain/absorb worst case spill, both by volume and hazard level. The Government will inspect each application. The Contractor shall not store or dispose any herbicide on the

Government’s installation.

1.1.9. Green Waste from DV Garden Ground Maintenance. All green waste generated as the result of DV Garden Ground Maintenance (branches) and such as fallen leaves, grass (including mowed grass) shall be transported to the base incinerator plant, Bldg 1526 on Yokota Air Base for incineration. The green waste weight shall be recorded at the base incinerator scale. The Contractor shall establish the weight report for incinerated amount. The Contractor shall chip the trees/shrubs/hedges/bamboo into small enough pieces to fit the facility shredder.

1.1.10. Remove 10 Bushes and Trees (Initial). The Contractor will remove 10 bushes and trees as identified by a red dot during the 1 st month of contract performance. The debris generated will be disposed at Bldg 1526 Yokota Air Base and will be cut down to burnable lengths roughly 60 cm in length. The grounds shall be repaired as required and replaced with sod.

1.2. SPECIFICS OF WORK. The Contractor shall accomplish the DV garden and pond cleaning and provide a detailed report of all cleaning accomplished and shall be submitted to the COR within 14 calendar days of contract completion.

1.2.1 LOCATIONS AND DESCRIPTION OF MAINTENANCE

1.2.2. Pond Cleaning. Pond cleaning will be accomplished on a weekly basis in accordance with the description below.

LOCATION DESCRIPTIONS OF SERVICE

Building 706, DV Pond, Yokota AIR BASE Drain Pond

Remove Fish and Turtles

Pressure Wash Pond

Clean Debris and Algae

Refill Pond

Add Fish and Turtles

Clean Mechanical Equipment and Associated

Infrastructure (i.e. Rock Structures, Drain

Filters).

1.2.3. Work Schedule. The Contractor shall establish a work schedule and submit it to the COR within thirty (30) calendar days prior to the work for approval.

1.2.4. Flight Line Driving. The Contractor will ensure all employees are flight line certified in accordance with Yokota Air Base flight line driving policy.

1.3. GENERAL INFORMATION

1.3.1. Quality Control. The Contractor shall ensure all services are performed in accordance with JEGS, Japanese laws, pertinent regulations and commercial standards and practices.

1.3.2. Quality Assurance. The COR will evaluate the contractor’s performance to ensure services are received.

1.3.3. Hours of Operation.

1.3.4. Normal Working Hours. The Contractor shall perform the contract services between the hours of

0730 to 1630, Monday through Friday including Japanese holidays, but excluding US legal holidays.

1.3.4.1. Recognized US Holidays. The recognized US legal holidays* are listed below:

1 January New Year’s Day rd

Monday of January Martin Luther King Jr’s Birthday rd

Monday of February Washington’s Birthday

Last Monday of May Memorial Day th July Independence Day st Monday of September Labor Day nd

Monday of October Columbus Day th November Veterans Day th Thursday of November Thanksgiving Day th December Christmas Day

*Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.3.5. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on Yokota Air Base and remote sites. The

Contractor shall submit written requests for issuance of base passes to the CO and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese

Pass Section at Yokota Air Base upon termination of employment or completion of the contract. If the

Contractor requires access to restricted areas, the Contractor will be escorted at all times by authorized persons.

1.3.6. SPECIAL QUALIFICATIONS.

1.3.6.1. Business Permits. The Contractor shall possess any and all applicable business permits, certifications, and licenses to complete service in accordance with this PWS as required by Japanese

Environmental Government Standards and Japanese laws. The Contractor will ensure all documents are current. The Contractor shall submit a copy of each of these documents to the CO within one week after receiving updated or renewed documents.

1.3.6.2. Project Manager (PM): The Contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and his/her alternate(s) shall be designated in writing to the CO within ten (10) calendar days after contract award.

1.3.6.2.1. The PM or his/her alternate(s), upon notification, shall be available during normal duty hours within two (2) hours to meet on the installation with the COR to discuss problems.

1.3.6.2.2. The PM and his/her alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

1.3.6.3. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.3.6.3.1. The contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s names. The Contractor shall adhere to all base safety and traffic regulations and policies.

1.3.6.3.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

1.3.6.3.3. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

1.3.6.3.4 The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform under this contract; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

2. GOVERNMENT FURNISHED SERVICES.

2.1. The Government will furnish water in existing facilities at no cost to the Contractor for the sole purpose of accomplishment of this contract.

2.2. The Government will provide, for emergency purposes only, the following services:

Security Police Telephone 911 or 225-7227 or Commercial No. 042-507-6560

Fire Protection Telephone 911 or Commercial No. 042-507-6560

Hospital Emergency on a reimbursable basis Telephone 911 or Commercial No. 042-507-6560

Any time the Contractor uses one of the above services, the Contractor shall immediately report to the

COR with all of the details. The Contractor will be required to submit, in writing, within two (2) calendar days, the details surrounding the use of this service to the COR.

2.3. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota

Air Base. Any damages determined to have been caused by the Contractor shall be repaired by the

Contractor at no expense to the Government.

2.4. Government Remedies. The CO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2. SERVICES SUMMARY (SS)

The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The (SS) provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided.

These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract

Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Para Performance Threshold

SS: 1

Perform mowing as specified in the PWS.

1.1. /1.1.1.

98% of the time with no more than two (2) failures per month

SS: 2

Perform pond cleaning as specified in the

PWS.

1.1. /1.2.2.

98% of the time with no more than two (2) failures per month

SS: 3

Dispose of green waste on base

1.1.9.

100% of the time

3. Appendices.

Appendix A - Approved Herbicide