1_139001SOW_Final_Revised_as_of_14_Aug_15.pdf

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STATEMENT OF WORK

PROVIDE CERTIFIED CALIBRATOIN CHARTS

AT

YOKOTA AB, TAMA SERVICE ANNEX,

OWADA COMMUNICATIONS SITE

PROJECT ZNRE# 15-0715

As of 14 Aug 2015

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1. DESCRIPTION OF SERVICE: The Contractor shall verify site condition, conduct all field surveys and measurements as necessary to complete this project at Yokota Air Base, Tama

Service Annex and Owada Communications site. All performance under this project shall meet or exceed U.S. Government and Japanese Commercial Standards. The Contractor shall provide all labor, materials, equipment and any other necessary items to this project to ensure a complete and usable facility.

1.1. Overall Objective: Create the certified calibration charts with Inspection Certificate IAW

AFI23-204 Para 7.7.2 and the dimension drawings for 20 fuel tanks, see attached tank list. The charts are required to include increments no larger than 1/16-inch (2mm). The work sites are at

Yokota AB, Tama Annex and Owada.

1.2. DESCRIPTION OF WORK:

1.2.1 The Contractor shall provide a projected schedule to, the Contracting Officer (CO) and

Government Representative (GR) within 5 days before projected work begins.

1.2.2 The Contractor will replace existing fuel from the existing tank to a temporary tank. Fine solids and debris in existing fuel shall be removed.

1.2.3 The Contractor will be responsible for all safety practices while performing work to include curing, oil barricade, safety measurement, and scaffolding.

1.2.4 The Contractor must maintain fuel supply to existing system during performance. Fuel supply can be from existing fuel in temporary tank or the Contractor may provide another temporary tank that can supply fuel to the existing system during construction.

1.2.5 The Contractor shall clean the inside of existing tanks prior to the calibration work. Pictures will be taken before and after cleaning operations and shall be provided to the GR and CO. The

Contractor will also clean the inside fuel supply and return piping. The Contractor will comply with all U.S. Air Force and Japan regulations regarding confined space.

1.2.6 The Contractor will measure the tank dimensions and capacity in accordance with the Nihon Kaiji

Kentei Kyokai regulations and certification.

1.2.7 The Contractor will ensure tanks are returned back to normal operations to include reinstalling piping, regulators, and other infrastructure. In addition the contractor will test all operations to ensure tanks are safe and fully operational.

1.2.8 The Contractor shall submit an Air Force Form 3000 if chemicals will be used during the project.

This will be submitted to the GR and CO within 5 days after project awarded.

1.2.9 The contractor shall provide the certified calibration charts and dimension drawings in accordance with the inspection certification as identified in 1.2.6. The final charts will be provided on 3 CDs for all 20 tanks. In addition, 1 CD with each individual tank calibration chart shall be provided.

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2. GENERAL INFORMATION:

2.1 Performance Period: The performance period of this project is 200 days.

2.2 Safety: The Contractor shall comply with U.S. Federal regulations, applicable industry standards and commercial practices regarding safety while performing this contract. The Contractor’s personnel shall take all reasonable steps and precautions to prevent accidents during the performance.

2.3 Notification: The contractor will be responsible for obtaining all notifications, and work clearance (AF FM 103) regarding all users, facility managers, base organizations (Safety, Fire, Bio, LRS) and Civil Engineer flights prior to starting work.

2.4 Material disposal: Remove and dispose of all project related debris and excess fuels off base daily in accordance with Japanese laws. The debris will need to be properly packed or containerized in compliance with debris regulations and any of the debris shall not be scattered.

Those qualified personnel with license or certification shall be at the job site, either directly supervising or performing architectural, electrical, and mechanical work. Minimum two (2) certified personnel are required to submit for each license or certification. However, all electricians and fire protection personnel shall submit their license or certification. During the work, the Contracting officer and/or the Government Representative may verify the disposal actions without notice.

Item

No.

Work

Item Work Type

Issuing/Authorization

Organization/Agency

Submittal

Type

1 Removal Disposal Sangyo Haikibutsu Shorigyo

Kyoka Sho

Certification

Sangyo Haikibutsu Shushu

Unpan Gyo Kyoka Sho

Certification

Tokubetsu Kanri Sangyo

Haikibutsu Shushu Unpan Gyo

Kyoka Sho

Certification

Tokubetsu Kanri Sangyo

Haikibutsu Shori Gyo Kyoka Sho

Certification

2 Hazardous

Materials

Engineer

Gasoline, diesel and used oil

The Japan Fire Engineering

Qualification Center

Licenses

2.5 Hours of operation: The Contractor shall perform the service from 0800 to 1600, Monday through Friday including Japanese Legal Holidays, but excluding the following U.S. Legal

Holidays. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling in Sunday may be observed on the following Monday.

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U.S. HOLIDAYS:

1 January New Year's Day

3rd Monday of January Martin Luther King, Jr.'s Birthday

3rd Monday of February Washington's Birthday

Last Monday of May Memorial Day 4th July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th November Veterans Day

4th Thursday of November Thanksgiving Day 25th December Christmas Day

2.6 Security Requirement: The Contractor and his employees must comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this contract on this military installation. The prime contractor is responsible for understanding and insuring subcontractor compliance with AFI 31-204, Motor Vehicle Traffic supervision.

2.7 Base Passes: The U.S. Government will issue all required Installation/Base Passes and Controlled

Area Badges to Contractor personnel at no cost to the Contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence.

The prime Contractor shall be responsible for all passes issued to his/her own or sub-Contractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

2.8 Spill Prevention and Response

2.8.1 The Contractor shall conduct all operations in a manner that prevents spills of POL and

Hazardous Substances. The Contractor is required to familiarize personnel with spill prevention and response procedures, fire suppression systems, and MSDSs for all materials used and/or stored on the project site. The Contractor shall provide and maintain spill equipment, sufficient in both type and quantity, at all sites involving the storage, use, or handling of POL and/or hazardous substances.

2.8.2 Site-specific Spill Contingency Plan (SSCP): An SSCP must be developed for any project at which POL or Hazardous Substances are used and/or stored at the project site. The SSCP shall include spill response procedures, an inventory of POL and/or hazardous substances, probable spill routes, a project site layout diagram, and a spill response equipment inventory. A template

SSCP can be obtained from 374CES/CEIE. The Contractor shall train employees on the contents of the SSCP and the use of spill response equipment and shall document such training.

2.8.3 Spill Reporting: The Contractor shall immediately report all POL or Hazardous Substances spills to the Fire Department (374 CES/CEF) at 911 or 042-507-6560.

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2.8.4 Spill Cleanup: The Contractor is responsible for clean-up of POL and/or hazardous substance spills and disposal of clean-up material. The Contractor shall determine, as quickly as possible, the nature of the spilled substance and implement necessary safety precautions to protect both human health and the environment at no additional cost to the US Government, and shall only be performed by personnel adequately trained in spill response and cleanup techniques for the severity of the spill incident.

2.8.5 Costs incurred from any Contractor spills are the responsibility of the Contractor. If the US

Government has to perform emergency spill response and cleanup, due to the non-availability of designated personnel or if the spill is beyond the capability of designated personnel, the Contractor shall be held liable for all costs associated with performing said work.

3. CONTRACTOR PERSONNEL:

3.1 Contract Manager: The Contractor shall provide a contract manager (CM) who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the

CO.

3.2 The contract manager or alternate shall have full authority to act for the Contractor on all matters relating to daily operation of this contract. The contract manager or alternate, upon notification, shall be available during normal duty hours within 8 hours to meet on the installation with government personnel designated by the CO to discuss problem areas.

4. PERFORMANCE REQUIREMENT

4.1 Work Clearance Permit: The Contractor shall be responsible for obtaining approved work clearance request (AF Form 103) to the GR and contracting officer within 5 days in advance of any site work. Areas containing underground utilities will be designated caution areas. Carefully excavate designated caution areas. Hand excavate within 3 feet of all identified existing utility lines.

4.2 Traffic Access: The contractor will be responsible for all traffic control if road restriction is required. The contractor will maintain at least one open lane throughout all roadwork. The contractor will provide at least one flag person when a two-way traffic is reduced to a single lane.

5. GOVERNMENT FURNISHED PROPERTY AND SERVICES:

5.1 Utilities: Water and electricity, where available at the existing work sites, will be provided at no cost to the Contractor. However, The Contractor shall make sure employees practice utility conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities.

5.2 Security Force and Fire Protection: Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Security Forces Telephone 911/042-507-6560

(b) Base Fire Department Telephone 911/042-507-6560

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(c) Base Hospital Emergency Telephone 911/042-507-6560

Any time the Contractor uses one of the above services, the CM shall immediately report to the

GR with all of the details. The CM will be required to submit, in writing, within two (2) days, the details surrounding the use of this service to the CO.

6. APPENDIX

A. Tank List

B. Tank Drawing