05._SOW_161087.pdf

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ZNRE 16-1087

INSTALL SECURITY CAMERAS, DORMS

YOKOTA AIR BASE

DATE: 24 August 2015

STATEMENT OF WORK

DEPARTMENT OF THE AIR FORCE

374TH CIVIL ENGINEER SQUADRON

YOKOTA AIR BASE, JAPAN

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STATEMENT OF WORK (SOW)

FOR

PROJECT ZNRE 16-1087

INSTALL SECURITY CAMERAS, DORMS

AT

YOKOTA AB

Date: 24 August 2015

I. PRINCIPAL FEATURES OF WORK: The Contractor shall verify site conditions and conduct all field surveys and measurements as necessary to complete this project. All performance under this project shall meet or exceed US Government and Japanese Construction Standards. The

Contractor shall provide all labor, materials, equipment and anything necessary to complete this project but not limited below to ensure a complete and usable facility.

II. GENERAL SCOPE

A. Overall objective: Provide new security camera recording system at Yokota Air Base, for

Dorm Bldgs 208, 330, 421, 124, 125 and 331 for all necessary associated work to complete a fully functional installation. Contractor shall verify existing conditions for all scope of work and the contractor shall provide As-built design for this project with government approval after complete installation of new security camera recording system. Provide 1 year warranty．

B. General Description:

1. As shown in the attached sample installation plan, each security camera recording system shall include power supply, grounding and threaded type rigid steel conduit/wiring system in accordance with Unified Facilities Criteria (UFC) 4-021-02, Electronic Security

Systems.

2. The contractor design shall designate the appropriate number of cameras, all other necessary equipment/devices and recommended locations for installation. The locations shall also be confirmed/concurred with the manufacturer engineer and/or security system specialist whose been licensed by the Japan Security System Association.

3. The security camera shall be installed 100% coverage of area viewing at the inside of the building such as the entrance, stair way, corridor, break room, laundry and so on. The exterior of viewing shall be covered 10m away from the building at the minimum.

4. The contractor shall provide main products are as follows:

Note: Salient physical function to be considered equal item.

a. Fixed Network Dome Cameras:

Manufacture: Panasonic

Model #: WV-SFV631LT

b. Network Disk Recorders:

Manufacture: Panasonic

Model #: WJ-ND400K

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>HDD recording capacity for 24 hours x 90 days with 15fps.

> Included Hard Disk Unit, WJ-HDU41S

c. Hard Disk Expansion Unit:

Model #: WJ-HDE400

> Included Hard Disk Unit, WJ-HDU41S

d. Network Switching hub:

Model #: PN28089K, PN28129, PN28169, PN26249K

e. Control Workstation including work desk and chair:

Manufacture: HP

Model#: D1P34AV-AYTS

> Operation system: Windows 7

> Client Management Software: WV-ASM200

> Extension Software: WV-ASE201

> Monitor, Manufacture: EIZO, Model#: FDF2305W

> Power Requirement: AC100 - 120V/AC200 - 240V, 50/60Hz

> Desk size: approximately 1,200mm(W) x 600mm(D) x 700mm(H)

f. UPS with Surge protection: 90 minutes minimum operation capacity for network disk recorder, extension recorders and network switching hubs

g. Equipment Lockable Type Rack: Rack for network disk recorder, hard disk expansion units, network switching hubs and UPS.

5. Scope of work buildings are as follows:

Base bid item: Install Security Camera Recording System, Bldg. 208

Option bid item 1: Install Security Camera Recording System, Bldg. 330

Option bid item 2: Install Security Camera Recording System, Bldg. 421

Option bid item 3: Install Security Camera Recording System, Bldg. 124

Option bid item 4: Install Security Camera Recording System, Bldg. 125

Option bid item 5: Install Security Camera Recording System, Bldg. 331

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6. The contractor shall clarify the responsibility of warranty work and maintenance service provided by stated company that reduces complex matters such as trouble shooting and maintainability.

7. Spare Capacity shall be provided accordance with UFC 4-021-02.

8. Contractor shall provide site protection and clean up after the work. Contractor shall cover or provide temporary protection to protect building interior from the environment.

Any damage during construction by the contractor shall be repaired by the contractor at no expense to the US Government. Provide cleaning of adjacent areas next to the project site in a timely manner and contractor shall control dust during demolition/construction.

Remove and dispose of all debris off base daily in accordance with Japanese laws.

9. Remove asbestos containing materials where existing and/or new equipment/devices and circuitry are required that will disturb the asbestos containing materials. And, coring through building materials including concrete other than new material shall also be treated to use asbestos mitigation procedures.

III. REFERENCES: References below are the minimum to be incorporated to meet the USAF standard.

A. AIR FORCE INSTRUCTION (AFI )

B. Code of Federal Regulations (CFR )

C. United Facilities Criteria (UFC) http://www.wbdg.org/ccb/browse_cat.php?c=4

D. Applicable national codes and industrial standards including but not limited to:

1. National Fire Protection Association (NFPA)

2. The Japan Electrical Manufacturers’ Association (JEMA) The gist of periodic check for power substation facility

E. Environmental standard

1. Japan Environmental Governing Standard (JEGS) for U.S. Military in Japan

2. Japan Environmental Governing Standard (JEGS), Chapter 14, Polychlorinated

Biphenyls

3. US Environmental Protection Agency (USEPA), 600/4-81-45, The Determination of

Polychlorinated Biphenyls in Insulating Liquids by Gas Chromatography

4. American Society for Testing and Materials (ASTM), D4059, Analysis of

Polychlorinated Biphenyls in Insulating Liquids by Gas Chromatography

F. Engineering Specifications

1. United Facilities Guide Specifications (UFGS) http://www.wbdg.org/ccb/browse_cat.php?c=3 http://www.wbdg.org/ccb/browse_cat.php?c=3

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IV. EXISTING CONDITIONS CONSIDERATION:

A. The design and analysis shall be calculated based on the attached as-built drawings.

B. The contractor is responsible for correcting any unplanned / unapproved adverse impacts to the facility due to their work at no additional costs to the Government.

V. GENERAL INFORMATION:

A. Performance Period:

1. The performance period will be 120 calendar days for Base bid item. The Option bid item

1 thru 5 can be exercised within 30 calendar days after contract award that the performance period will be increased by 60 calendar days extension if any option(s) are exercised, total performance period will not exceed 420 calendar days.

B. Working Hours: During construction or/and tests, the facilities will be made available to the contractor from 07:30 to 16:30, Monday through Friday, 5 days a week, excluding U.S. legal holidays but including Japanese legal holidays. Contractor must notify the Government in advance if work needs to be performed outside these working hours. Contractor shall coordinate schedule for design site visits with the government at least 21 days ahead of time.

C. Holidays: Recognized US legal holidays are listed below:

a. January 1 - New Year’s Day.

b. January, 3rd Monday - Martin Luther King Jr. Birthday.

c. February, 3rd Monday - President’s Day.

d. May, last Monday – Memorial Day

e. July 4 - Independence Day.

f. September, 1st Monday - Labor Day.

g. October, 2nd Monday - Columbus Day.

h. November 11 - Veteran’s Day.

i. November, 4th Thursday - Thanksgiving Day.

j. December 25 - Christmas Day.

k. Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

D. Weekend work: Do not perform weekend work without advance permission. Submit weekend work requests at least the Wednesday before the desired weekend workday. Only proceed with weekend work after you receive Government approval.

E. Occupancy: The facility will be occupied. Contractor shall provide construction plan and schedule, and notify and coordinate with the users and occupants a minimum of 1 week prior to all work to be performed.

F. Utility outages: Provide at least 21 calendar days advance notice of planned utility outages including fire systems. In each request, specify each utility disconnected, the time and date the

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service will be deactivated and the anticipated time and date service will be reactivated. Do not disconnect or deactivate any base utility systems without advance contracting officer or construction inspector approval. Fire system disconnection and reactivation requires 374

CES/CEF (Phone 225-9112) coordination.

G. Barricades and warning signs: Prominently post bilingual (English and Japanese) “OFF

LIMITS”, “WET PAINT” and “NO SMOKING” signs, as applicable, at all entrances to the job site. Stencil (paint) the black lettering in all capital letters on either 1’-0” x 2’-0” or 2’-0” x 3’-0” sheet metal or plywood signs. Protect all overnight open excavations with barricades and battery-powered flashers. Smoking is prohibited in government facilities. Smoking is allowed in the

Designated Tobacco Areas (DTAs) only.

H. Utilities: The US Government will furnish water and electricity at no cost in accordance with FAR 52.236-14, Availability and Use of Utility Service (Apr 1984). Access and connection are the responsibility of the contractor.

I. Material disposal: Remove and dispose of all construction debris off base daily in accordance with Japanese laws. In case that the asbestos debris remains on base after workday, the debris needs to be properly packed or containerized in compliance with asbestos regulations and any of the debris shall not be scattered. Report amount of construction debris generated, disposed or recycled .

J. Final inspection: 374 CES and 374 CONS will perform inspections. Schedule final inspections between 0800 and 1600, Monday through Friday, excluding US legal holidays. The government will perform the inspection within 3 work days after contractor initiates the final inspection request. Final inspections falling on weekends or US legal holidays will be postponed to the following workday. Postponements will not be considered part of the performance period.

K. Asbestos containing material (ACM) identified: To the best of the Government's knowledge, any and all asbestos has been identified and abated. If the contractor suspects additional asbestos containing material (ACM), the contractor shall promptly notify the construction inspector for action by the Government. Contractor shall not sample nor remove asbestos without first obtaining permission from the government.

L. Request for contractor’s employee and vehicle passes:

1. 30 days prior to the start of desired date of access or on-site work, the contractor shall submit applications for Base passes (listed below) to the contracting officer, for all employees, including subcontractor employees, and vehicles requiring access to Yokota

Air Base in order to perform this contract.

a. 5AF Form 99EJ, Application for Base Pass (for employees).

b. Application for Vehicle Registration (for vehicles).

2. Upon completion of this contract, the contractor shall return all employee and vehicle passes to the visitor control section building (Building 316), and obtain a certification of

Receipt. Final payment will be withheld until the contractor has submitted the certificate confirming all passes have been returned.

3. Contractor shall follow 374 SFS requirements for escorting any employees who do not have a base pass.

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4. Government shall not be held responsible for any delay to the contract period of performance if contractor failed to submit required documentation in a timely manner or their employees refused entrance due to failure to follow specified procedures.

M. Documents Required: All documents required under this Contract, including but not limited to, Safety hazard analysis plans, all correspondence, and all other written communications documents, drawings, reports, etc., of every description shall be written in English or translated in

English before being provided to the Government by the Contractor. Delay encountered because a translated copy was not submitted shall be at the Contractor’s expense.

VI. PERFORMANCE REQUIRMENTS

A. Work clearance permit: Route work clearance request (AF Form 103) though all associated base organization and approved 21 days advance of work.

B. Communication Language: All documents required under this contract, including but not limited to, submittals, all written correspondence, written communication documents, letters, memos, emails, requests, etc., shall be written in English or translated in English before being provided to the Government by the Contractor. Delays encountered because a translation was not provided shall be the Contractor’s responsibility. Also, it is contractor’s responsibility to provide

English speaking personnel fluent in both Japanese and English when dealing with the

Government.

VII. INSTALLATION SAFETY AND FIRE REGULATIONS

A. The prime contractor is responsible for understanding and insuring subcontractor compliance with the following:

1. Vehicle Traffic Supervision. AFI 31-204, Motor Vehicle Traffic Supervision.

2. EM 385-1-1, Safety and Health Requirements Manual, Army Corps of Engineers.

3. NFPA 241, Safeguarding Construction, Alteration, and Demolition Operations.

B. The prime contractor shall be responsible for all workers to include subcontractor workers’ health and safety.

C. Fire safety general requirements:

1. The contractor or an individual appointed shall be placed in charge of Fire Safety of the work project. The responsibilities shall include: assuring the availability, operation, and location of fire protection equipment, general supervision of safeguards and location of portable heating equipment, and establishment and maintenance of safe cutting and welding operations.

2. Contractor's materials and equipment shall not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site. Fire hydrants shall not be fenced in on construction sites.

3. All fires, regardless of size, even if they have been extinguished, shall be reported to the

Fire Emergency Services Flight immediately. Any persons discovering a fire or

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suspected fire shall alert the building occupants by any means available. The Fire

Emergency Services Flight shall be notified in the following manner: from a base phone, dial 911; from a Japanese cell phone dial 042-552-2510, wait for the tone and dial 911.

4. Portable fire extinguishers shall be supplied by the contractor as required by the Fire

Emergency Services Flight. Fire extinguishers shall be readily available and kept in a fully operational condition at all times.

5. Work that includes the fire detection or suppression systems, utility outages, road closures, and confined space entries, shall be approved by the Fire Emergency Services

Flight, Fire Prevention Office prior to beginning the work. Only authorized technicians shall alter, extend, or repair installed systems.

6. Contractor shall coordinate through the construction inspector, with the Fire Alarm shop

(374 CES/CEOFA) and Fire Emergency Services Flight to obtain approval before disconnecting and/or surveying existing fire alarm control system, automatic suppression system, and/or device(s).

7. Contractor is responsible for managing and securing the job site during work hours. At the end of the working hours, the Contractor shall render the jobsite safe. Contractor shall check and secure the job site to avoid any fire trouble/accident.

8. When building fire protection system is scheduled to be out of service for more than 4 hours, the Constructor shall coordinate through the construction inspector to notify the Facility Manager or any authorized personal of the facility.

D. Flammable and Combustible Liquids and Gasses:

1. Every effort shall be made to limit flammable liquid quantities to daily use.

2. Flammable liquids exceeding daily quantities shall be properly stored in approved locations only.

3. Flammable storage areas shall be marked with bilingual signs.

E. Hot Work Operations: Any hot work operations shall be approved by the Fire Emergency

Services Flight, Fire Prevention Office prior to starting. The job site shall be inspected and have an AF Form 592, Welding and Cutting permit, issued. Responsible hot work operation supervisors shall take the following actions:

1. Follow checklist on reverse side of the AF Form 592, Welding and Cutting permit.

2. Remove combustible material to a safe location.

3. Ensure that adequate fire extinguishers are provided and that one person is designated to operate the extinguisher in the event of fire.

4. Ensure fire detections and suppression systems will not be affected by the operation being performed. Thoroughly inspect the area after operations has been completed to ensure that the area is free of fire hazards caused by the operation.

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5. Return the welding permit to the Fire Emergency Services Flight, Fire Prevention Office upon expiration of welding permit or completion of the work.

6. If the fire detection or automatic suppression is disconnected, post a fire guard in the facility during welding/cutting or open flame operations. Submit the work schedule through the construction inspector to the base fire department.

F. Driving Responsibilities:

1. Drivers shall yield the right-of-way to all emergency response vehicles.

2. Vehicles shall not be driven over fire hose and shall not proceed through areas where firefighting operations are being conducted; unless directed by a designated traffic control representative. .

G. The prime contractor is responsible for providing escort and control of all personnel and equipment being utilized on the contract.

VIII. GENERAL QUALITY CONTROL

A. Standard products: All materials shall be the standard products of manufacturers regularly engaged in the manufacturer of such products and shall be essentially duplicate items that have been in satisfactory use for at least 2 years before bid opening.

B. Installer’s qualifications: All workers shall be under the supervision of a licensed or certified person in the specific work being accomplished.

C. Submit copies of license or certification with photo and renewal/retraining record of each work item listed below to 374 CONS/LGCB, contracting officer for approval. If designated license or certification does not have a photo, additional submittal may be required for personal identification.

D. Those qualified personnel with license or certification shall be at the job site, either directly supervising or performing architectural, electrical, and mechanical work. During construction, the Contracting officer and/or the Construction Inspector can verify the submitted qualification without any prior notice.

Item

No.

Work Item Work Type Issuing/Authorization

Organization/Agency

Submittal

Type

1 Electrician Installation of

Electrical

Equipment, Interior and Exterior

1st. Class Electrician (Dai 1 syu

Denki Koujishi)

Ministry of Economy, Trade and

Industry (Keizai-Sangyou

Shou)(Authorization)

License

Electrical

Construction

Quality Control and management for

Electrical

Construction

1st Class Electrical Construction management engineer (1-kyu

Denkikoji Sekoukanrigishi)

Ministry of Land, Infrastructure and

Transport (Kokudo-Koutsuu Shou)

(Authorization)

Certification

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3 Security

System

Specialist

Quality Control and management for

Security System

Construction

Bouhan Setsubishi (Japan Security

System Association)

License

4 Removal Disposal Sangyo Haikibutsu Shorigyo Kyoka

Sho

Sangyo Haikibutsu Shushu Unpan

Gyo Kyoka Sho

[Tokubetsu Kanri Sangyo

Haikibutsu Shushu Unpan Gyo

Kyoka Sho]

[Tokubetsu Kanri Sangyo

Haikibutsu Shori Gyo Kyoka Sho]

5 Asbestos

Abatement

Worker

Asbestos Abatement EPA Asbestos Worker Course (32 hrs)

Certificate

6 Asbestos

Abatement

Supervisor

Asbestos Abatement EPA Contractor/Supervisor Course

(40 hrs)

Certificate

7 Personnel

Conduct Air

Sampling

Air Sampling NIOSH 582 or equivalent course Certificate

8 Personnel

Analyze Air

Samples

Analysis of Air

Samples

NIOSH 582 or equivalent course. Certificate/

License

IX. PRODUCTS GENERAL

A. The contractor is required to submit a statement affirming compliance with the following:

1. Do not use materials containing greater than 0.1% asbestos in the project.

2. Do not use materials containing lead-based paint greater than 0.009 percent lead by weight in the project.

3. Do not use materials containing polychlorinated biphenyl’s (PCB).

4. Do not use Class 1 ozone depleting substances. Capture/recycle refrigerant gas from existing equipment in accordance with Japanese law.

X. AS-BUILT DRAWINGS AND DATA:

A. Submit a complete Geo-Referenced AutoCAD 2010 DWG or no earlier than AutoCAD 2007 file format as-built and PDF document. The coordinate system shall be based on the Universal

Transverse Mercator (UTM) zone 54 north projection. This projection/coordinate system is based on the 1984 World Geodetic Survey (WGS 1984). As an alternative as-built drawings can be based in Japan Geodetic Datum 2000 (JGD 2000) zone 9. The AutoCAD drawing must follow the CAD standards from the latest DoD A/E/C standard. The A/E/C standard can be provided by the Government or downloaded from USACE website at https://cadbim.usace.army.mil/default.aspx?p=a&i=7&t=1 https://cadbim.usace.army.mil/default.aspx?p=a&i=7&t=1

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B. Three copies of the AutoCAD as-built drawing file and PDF document will be delivered with each copy on a separate disk including a listing of each drawing file on the disk and a second listing of each layer and the contents of each layer for every drawing. Assure the accuracy of all on-site revisions and contract modifications by initialing and coordinating each alteration with the construction inspector.

C. All approved signed submittals shall be scanned pdf data which include: contractor’s certifications, letters (include signed/approved Government coordination form and etc.), catalogue cut/data, specs, drawings, photos, field test data, operation/maintenance manuals, and etc. Those data shall be itemized on the disk.

D. The design and as-built drawings shall consist of layout and wiring plans, section, elevation, diagrams, equipment model number and index.

XI. ATTACHMENTS:

A. Government shall provide the following:

1. As-built / sketch Drawings.