Site_Orientation_Minutes_(15T0112).pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

24 Jun 15

MEMORANDUM FOR DISTRIBUTION

Subject: Minutes of Site Orientation for Request for Quotes (RFQ) No. FA5209-15-T-0112, Project No.

ZNRE 16-1112, Paint Exterior Finish, B689, Main Gym, Yokota Air Base, Japan

1. An escorted site orientation for the subject solicitation was conducted on 24 Jun 15, 0900 hours. All attendees met in Room 109 in Bldg 620 (374th Contracting Squadron), Yokota Air Base, Japan.

The attendees were as follows.

Government:

374 CES/ CENMP: Mr. Masuda Architectural Engineer

374 CONS/LGCB: Ms. Shioda Contract Specialist

374 FSS/FSVS: SSgt Bullock User/Facility Manager

Prospective Bidders: (listed in alphabetical order)

East Core K.K.

Kyohassho Co., Ltd.

Nippo Corporation

Nippon Building Care Ltd.

S&D Co., Ltd.

SAP Japan

SeikiTokyu Kogyo Co., Ltd.

TECC Corporation

Tokyo Business Service Co., Ltd.

Yamato Corporation

2. Ms. Shioda made an opening statement and introduced the Government representatives at the conference.

3. Explanation of the solicitation packages was provided by Ms. Shioda.

Primary buyer for this project is Ms. Miyabayashi as stated at block 5b of Standard Form 18.

All quorters were reminded to read and understand the requirement in the solicitation package.

Ms. Shioda emphasized the attendees to fill out Section A, B and K of the RFQ.

Funds are not currently available for this project. Therefore, award of this project will be made upon availability of funds. The Government will not issue Notice-To-Proceed for this project, the performance period of 100 calendar days will be counted from the date of contract award.

Ms Shioda emphasized that quotes were received prior to the due date/time, 1600 hours on 2 Jul 15.

Attendees were informed that 3 Jul 15 is U.S. Legal holiday and the Government will be closed on that date.

4. Mr. Masuda, the project manager briefly explained work scope based on the Specifications attached with the RFQ package. He explained as follows:

This is a construction-only project and all the work should be done in accordance with the specifications.

5. From 0930hrs, site visit was conducted. All participants moved to Bldg. 698. The participants observed the existing conditions of the facilities.

6. During the briefing/site surveys, the following were confirmed based on the questions from the participants:

This requirement is to re-paint the facility other than the roof. High-pressure cleaning should be done prior to work. The Contractor should confirm the location where the lead-based paint was used and make sure to remove old paint with wet wipe method. Sanding is prohibited to remove the old paint.

Also, workers should wear proper personal protection equipment (respirators, goggles, etc.) when they are removing old paint. Use wet wipe and vacuum cleaners with High Efficiency Particulate Air

(HEPA) Filter should be utilized when cleaning chip on the sheet.

Following plans/submittals in English (or Japanese with English translations) should be furnished from the Contractor for Government approval prior to work. :

o Scaffolding Plan o Lead-based Paint Removal Plan o Other submittals as described at Specifications

Evacuation routes should be secured while scaffolding are set up.

Prefablicated scaffolding should be utilized as stated at Specification paragraph 1.4.1.F, Section 01 11

00.

It is not required to paint on the concrete foundations.

Phasing is not required, however, if the Contractor considers phasing is more efficient, phasing plan shall be submitted prior to the work for the Government approval.

Generator at the east side of the building is not included in this project. However, supports for piping should be painted.

All fascia/parapet including the top-cap should be painted. However, vent nets at the eaves should not be painted.

The damaged area next to the front entrance should be repaired, textured and finished with over paint.

The front entrance area is not included in this requirement other than hand rails and beams. Also, pre-painted steel sheet walls should not be painted.

7. Prospective quoters were advised that they should submit any further questions in writing via e-mail to the

Government by 29 Jun 15. Additional questions and answers will be provided to all bidders by distribution and posted on FedBisOps website.

8. The site orientation was concluded at 1000 hours.