RFQ_PWS_11_May_15.pdf

ATTACHMENT 1 RFQ# FA5209-15-T-0092

.DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

MAINTENANCE AND REPAIR

OF

REFUSE INCINERATOR PLANT, EQUIPMENT, AND

SYSTEMS AT CAMP ZAMA

11 May 2015 (FEWR No. JF-50009-5J)

Table of Contents

SECTION 1 Description of Services / General Information Page 2 thru 13

SECTION 2 Services Summary Page 14

SECTION 3 Government Furnished Property Page 15 and/or Services

SECTION 4 Appendices Page 16 thru 52

SECTION 1 –DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The Contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform maintenance and repair of the refuse incinerator plant, Bldg. No 1024-1, Camp Zama.

The Contractor shall perform; (a) Routine maintenance and inspection that includes minor repair (Para 1.1.), (b) Annual overhaul work (Para 1.2.), and (c) Unscheduled work (Para 1.3.) in accordance with plant manufacturer’s standard, the requirements of this Performance-based Work Statement (PWS), and acceptable commercial practice. This service shall assure continuous refuse burning operation of subject refuse incinerator by providing the contactor-furnished materials (CFM). “Historical data” is in Appendix A, “Minimum Required Annual Overhaul Maintenance Items” are in Appendix B, “Equipment List for Refuse Incinerator Plant” is in Appendix C, and “Inspection Blank Form” is in Appendix D.

1.1. ROUTINE MAINTENANCE, INSPECTION AND MINOR REPAIR.

The Contractor shall perform routine maintenance and inspection services to sustain all plant equipment items including but not limited to those listed in Appendix C, to maintain incinerator systems and equipment. Examples of routine maintenance include, but are not limited to inspections, lubrication, adjustments, measurement of insulation resistance for electrical circuits, replacement of worn-out electrical magnetic contacts, and replacement of expired parts. Such work is described in maintenance manuals published by each equipment manufacturer. The manufacturer’s maintenance manual and instructions are available to the Contractor for review at the incinerator plant.

1.1.1. Annual Maintenance Schedule. The annual schedule shall include work performance dates for the services listed in paragraphs 1.1. and 1.2 (including sub-paragraphs) of this PWS. The annual maintenance schedule shall include the order in which the Contractor proposes to perform services, the dates on which the Contractor will start a work element, the schedule dates for completion, and the number of man-hours needed for each work element. The schedule will be used by the COR to schedule surveillance of the Contractor’s work. It shall be submitted to Contracting Officer’s Representative (COR) for approval no later than fifteen (15) calendar days prior to performing services for the basic and each option year.

1.1.2. Monthly Requirements.

1.1.2.1. Minor Repair. The Contractor shall perform minor repair and replacement of the refuse incinerator plant equipment and systems not exceeding ¥500,000 for the total labor cost per occurrence within the scope of this paragraph, “Routine Maintenance and Inspection”. A historical data for minor repairs/replacements not to exceed ¥500,000 is listed at Appendix A. Required materials for this paragraph shall be furnished by the Contractor in accordance with para 1.7. below.

1.1.2.2. Crane System. Monthly inspections and maintenance shall be conducted by the Contractor IAW Article 34 and 35 of Crane Safety Regulation issued by Ministry of Health, Labor and Welfare (厚生

労働省のクレーン等安全規則). Inspection reports shall be submitted within fifteen (15) calendar days after inspection.

1.1.2.3. Ash Monitoring. The Contractor shall conduct monthly analysis of residual ash and treated fly ash. Analytical items for residual ash and treated fly ash are listed below.

Residual Ash (Item of Measurement: Ignition Loss) Analytical Item: Ignition Loss (%)

Treated Fly Ash (Item of Measurement: Leaching Test) Analytical Items: Mercury or its Compounds (mg/l)

Cadmium or its Compounds (mg/l) Lead or its Compounds (mg/l) Total Chromium (mg/l) Arsenic or its Compounds (mg/l) Selenium or its Compounds (mg/l) pH

The results shall be submitted to the COR within twenty (20) calendar days after measurements.

1.1.2.4. Checklists. The Contractor shall complete and maintain manufacture’s checklists (Appendix D) that will act as the cumulative maintenance records for each piece of equipment. The checklists shall accompany the annual report (Para 1.4.).

1.1.3. Quarterly Requirements. The Contractor shall also conduct analysis for quality of extracted refuse quarterly IAW the Waste Management and Public Cleansing Law, Paragraph 8-3 (廃棄物の処理

及び清掃に関する法律、第 8条の 3) and the results shall be submitted to the COR within twenty (20) calendar days after measurements.

1.1.4. Semi-Annual Requirements.

1.1.4.1. Cleaning. The Contractor shall conduct cleaning of all equipment and systems in the plant two

(2) times a year, in May and November of each year. This cleaning service shall include, but not be limited to, the inside of furnaces, gas cooling chambers, air pre-heaters, gas cooling towers, bag filtration chambers, and induced draft fans. The Contractor shall also maintain the identification markings on piping equipment and provide touch-up painting on plant equipment as required. The Contractor shall match existing paint in both type and color when accomplishing touch-up painting.

1.1.4.2. Dioxins Analysis. The Contractor shall conduct semi-annual analysis of residual ash and treated fly ash to quantify dioxins. The testing laboratory who conducts tests for dioxins shall possess a license for the Measurement Certification Business for Concentration of Dioxins in residual ash and treated fly ash issued under the Specified Measurement Laboratory Accreditation Program (特定計量証明事業者認定

‐焼却灰その他の燃え殻及びばいじん中のダイオキシン類濃度の計量証明事業) based on the Measurement Law of Japan. The results shall be submitted to the COR within twenty (20) calendar days after measurements.

1.1.5. Annual Requirements.

1.1.5.1. Precision Inspection. The Contractor shall conduct an annual inspection called the “Precision Inspection (精密機能検査)” over the function of all equipment and systems of the refuse incinerator plant in May of each year IAW Enforcement Regulation of the Waste Management and Public Cleansing Law, paragraph 5 (廃棄物の処理及び清掃に関する法律施行規則, 第 5 条) and the manufacturer’s recommendations before annual overhaul work is accomplished in November of each year.

1.1.5.1.1. Precision inspection report. This report should include but not limited to; (a) Existing conditions (Inspection results) of all equipment and systems, (b) List of required repairs of equipment or systems, (c) Description of repairs with material information and justifications (what will be happen if the repair will not be accomplished),(d) Proposed priorities need to be repaired in coming overhaul work,

(e) Technical recommendations/advice for annual overhaul.

The precision inspection report shall be completed and submitted to the COR until middle of Jun each year.

1.2. ANNUAL OVERHAUL WORK.

1.2.1. The overhaul work shall be conducted in November of each year. The annual overhaul work shall include major repairs and restorations required as a result of the precision inspection in paragraph 1.1.5.1 above. The contractor shall submit a proposed overhaul plan including (a) the annual overhaul work schedule in November, (b) material list as required for the overhaul work and (c) technical recommendations/advice based on coordination for precision inspection report with the COR. Annual overhaul work schedule shall include the order in which the Contractor proposes to perform the services, the dates on which the Contractor will start a work element, the schedule dates for completion, number of man-hours needed for each work element, annual inspection results, and necessary sketches/photos.

1.2.2. The Contractor shall submit three (3) bilingual copies of finalized work schedule ten (10) calendar days in advance and obtain an approval from the COR prior to the actual work to be conducted in November.

1.2.3. The Contractor shall plan and execute annual overhaul work to sustain all equipment and systems under this contract in the designed conditions. The Contractor shall perform annual overhaul work on all incinerator plant equipment and system components per an approved schedule including but not limited to the work elements listed in Appendix B. This service for each furnace should be programmed and performed alternately. One (1) furnace shall remain operational at all times. For any services requiring plant operation stoppage, the Contractor must minimize downtime of the plant operation. The Contractor shall furnish all required materials to accomplish an annual overhaul work in accordance with para 1.7.

1.2.4. Overhaul Work Reports. The report for annual overhaul work conducted shall be prepared by the Contractor per piece of equipment and submitted to the COR within thirty (30) calendar days after the date of actual performance. The reports shall include the following information, as a minimum:

(1) Date Work Started

(2) Who performed the service

(3) Equipment Item Checklist

(4) Description of Services performed with replacement material information (name, model, type, quantity and cost)

(5) Drawings/sketches for specified service areas

(6) Pictures/ photographs such as deteriorated parts, replacement of new parts, etc.

(7) Test Data Results

(8) Recommendation for effective maintenance and operation

(9) Work Completion Date

(10) Cost break-down for each service provided, per equipment item

(11) Signature of Contractor Representative

1.3. UNSCHEDULED WORK .

1.3.1. Other than Minor Repair and Replacement. Unscheduled work is not included in the monthly unit price of the contract under para 1.1 Routine Maintenance, Inspection and minor repair. When the

Contracting Officer (KO) determines any repair/replacement work beyond the scope of para 1.1. Routine Maintenance, Inspection and minor repair (i.e. exceeding the ¥500,000 limitation of the total labor cost per occurrence), and para 1.2. Annual Overhaul Work, of the PWS, are necessary to maintain the Government refuse incinerator plant in an operable condition, price of such work will be negotiated in terms of the materials and labor between the Contractor and the KO based on the hourly rates set forth in the contract, on a case by case basis as required, and included in a Supplemental Agreement to the contract. The funds for individual unscheduled work will be obligated on separate purchase request and will be executed under CLIN x004.

1.3.2. When the KO directs any repair work within the scope of this unscheduled work, the Contractor shall submit a detailed cost breakdown to support individual cost element of labor and material (excludes the Contractor’s stock materials) cost estimation as well as providing information and instruction on the work scope and the desired period of time for completion of the work.

1.3.3. Unscheduled Work Document. The Contractor shall prepare and maintain unscheduled work documents. Each unscheduled work requirement must be retained on a separate document, which shall include the following information:

(1) Control number.

(2) Date and Time the request was received, and work began.

(3) Location of unscheduled work requirement.

(4) Description of unscheduled work requirement

After completion of unscheduled work, the following information is to be added to the working copy of the unscheduled work document:

(5) Description of cause of malfunction and defective parts.

(6) Appropriate number of photographs showing deficiencies.

(7) Date and Time Completed.

(8) Signature of Contractor representative.

A copy of the completed unscheduled work document shall be submitted to the KO and the COR within ten (10) calendar days after completion of the unscheduled work.

1.4. MALFUNCTION REPORT.

When the solid waste cannot be incinerated due to malfunctions of the incinerator plant under this contract, the Contractor shall prepare and submit malfunction’s report to the COR within two (2) days after it happened.

The report shall be made available in digital format and hard copy, which shall include the following information at minimum:

(1) Date the malfunction happened.

(2) Description of the trouble / Reasons for the malfunction.

(3) Photographs and drawings to be explained the trouble.

(4) Scope of repair for restoration (including drawings, sketches, pictures, etc.).

(5) Required material list for repair.

(6) Estimated repair cost (Material, Equipment, Labor, etc.)

(7) Estimated period required for repair completion (include furnishing of materials, labors, equipment, tools, etc.)

(8) Date and Time of this report submission.

(9) Signature of Contractor representative.

1.5. ANNUAL REPORTS. The reports shall include manufacture’s checklist, overhaul work report, unscheduled work document, any document for repair work, and any other data necessary for maintenance of the system. The record shall be up-dated as work is performed. The reports shall be submitted in digital format and one (1) hard copy to the COR within thirty (30) calendar days after completion/termination of the each contract/option period.

1.6. CONTRACTOR FURNISHED STOCK MATERIALS.

1.6.1. The Contractor is responsible for developing and maintaining adequate level of stock materials.

The stock materials shall be purchased and furnished by the Contractor to use under this contract. All stock materials shall be procured by the Contractor in accordance with paragraph 1.7.1. below.

1.6.1.1. Inventory Record. The Contractor and the COR shall conduct a quarterly joint inventory for the stock materials. The Contractor shall create and maintain the stock material inventory record, which reflects the material description, unit cost, and transaction history and current balance on hand.

1.7. PROCUREMENT OF STOCK MATERIALS.

1.7.1. All materials procured under this contract, that are required to sustain continuous operable conditions and maintenance/repair of the Government owned incinerator in support of CLIN x001 and x002, shall be paid under CLIN x003.

1.7.1.1. This paragraph refers to the stock materials furnished by the Contractor under CLIN x003, thus labor hours to repair and replace parts shall be included in Routine Maintenance and Inspection services under CLIN x001 that includes the minor repair service and Annual Overhaul Works under CLIN x002.

1.7.1.2. The Contractor shall procure all materials as required, competitively and at the best market prices obtainable in line with the urgency of delivery requirement. The Contractor shall maintain documented proof of competition from at least three (3) sources on all purchases exceeding the yen equivalent of $3,000.00 and the COR will review the documents each time submitted by the Contractor and obtain approval from the KO prior to the purchase of any item exceeding the stated limitation.

In case competition cannot be obtained, the Contractor is required to submit a proof of non-availability of competition. Any discounts and rebates on materials as obtained by the Contractor shall be credited to the Government.

1.7.2. All the materials thus procured shall be paid at the net purchase cost on a monthly basis by the Government. The Contractor's invoice shall include a listing of all the materials procured by material description, quantity, unit, total purchase costs, original copy of each delivery ticket, sales slip or other documentation of proof that the material was procured at the best market price.

1.7.3. The materials, parts, and supplies purchased shall be of equal or greater quality than the materials to be replaced. Replacement materials shall be standard products from manufacturers regularly engaged in the production of such materials, parts, and supplies.

1.7.4. Each purchased material shall be inspected and accepted by the COR upon delivery and title thereto shall transfer to the Government upon acceptance.

1.8. GENERAL INFORMATION.

1.8.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.8.2. Quality Assurance. The Government will evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing COR to monitor performance to ensure services are received.

1.8.3. Government Remedies. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.8.4. Contracting Officer’s Representative (COR). The Contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award. The COR shall NOT direct or redirect any Contractor action(s). This can only be done by the KO.

1.8.5. Contracting Officer (KO) Authority. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.8.6. Special Qualifications.

1.8.6.1. Contractor Qualifications. The Contractor must have a certification of Specification Construction Industry Permission (特定建設業許可) of Incinerator Plant Engineering Work (清掃施設工事

業) and Plumbing Engineering Work (管工事業) issued by the Governor of metropolis or prefectures (都 道府県知事), or Ministry of Land, Infrastructure, Transport and Tourism (国土交通省).

1.8.6.2. Contractor Employees Qualifications. The Contractor is required to provide employees who have experience in incinerator plant brick repair work and possess the following listed certificates/licenses in accordance with Japanese laws, jurisdictional regulations, and the manufacture’s maintenance manuals. The Contractor shall submit a list with the employee’s name and license/certificate title, and documentation of license/certificate with the date obtained and validated. The required licenses/certificates shall be current and updated when changes occur. The contractor shall submit all required certificates/licenses to the COR prior to the performance start date.

a. Chief Electric Engineer, Class 3 (第３種電気主任技術者)

b. Hazardous Material Handler, Otsu Group 4 (危険物取扱者乙種 4 種)

c. Individual being trained exclusively for Operation, Inspection, and Demolition Works at Refuse Incinerator Plant IAW para 34 thru 36 of Article 36 of Ordinance of Labor Safety and Hygiene (労 働安全衛生規則第 36 条第 34～36 号の規定に基づき廃棄物焼却施設内における運転、点検等作業及

び解体作業に関する特別教育修了者).

d. Supervisor of Anoxic Area Work (酸素欠乏危険作業主任者)

e. Crane Inspector (クレーン検査官)

f. Forklift Operator or Small-sized Special Motor Vehicle Operator such as Payloader** (フォークリフト運転手或いはペイローダー等小型特殊免許取得者)

Note: Licensed Forklift Operator or Small-Sized Special Motor Vehicle Operator, such as payloader, is required to be at the worksite only when the operation of such equipment is necessary during the course of performing these services.

g. A Certified Measurer (計量士)

1.8.7. Contractor Personnel

(a) Contract Manager. The Contractor shall provide a contract manager who is responsible for all requirements stated in this PWS. At the pre-performance conference the name(s) of who shall represent the Contractor manager during his absence, must be designated in writing to the COR and the

KO.

The contract manager or alternate shall have full authority to act for the Contractor on all matters relating to this contract.

The contract manager or alternate shall be available during normal duty hours, and be available within 3 hours during non-duty hours to meet on the installation with COR to discuss emergencies. The contract manager shall provide an emergency contact number for other than normal duty hours.

The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives, written and oral, issued in English by the KO or COR. If the contract manager or alternate do not meet this requirement, the Contractor shall provide a translator for them.

The contract manager or the job site supervisor of the Contractor shall be a certified Supervising Engineer (監理技術者) as required by paragraph 26-2 of The Construction Law (建設業法第２６条２項).

(b) Removal of Contractor’s Employees. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the Contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

(c) U.S. Government and/or Master Labor Contract Employees. The Contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the Contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

(d) Military Personnel. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

(e) Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

(f) Employee Training. The Contractor shall provide Environmental, health and safety training to employees to ensure compliance with Japanese local laws and regulations.

(g) Roster. The Contractor shall provide a complete roster of all personnel (including contract manager and alternate contract manager) to the COR prior to the start of performance. The roster must include employee’s name, address and telephone number. The Contractor shall maintain a current listing of employees, providing updates as changes occur.

1.8.8. Security and Safety Requirements.

1.8.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to Contractor personnel at no cost to the Contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime Contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected Contractor’s review upon personnel and/or vehicle pass issuance.

1.8.8.2. Security Requirements. The Contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination. The Contractor shall comply with any security requirements at no additional charge to the U.S. Government even if security level will be increased higher.

1.8.8.3. Photography Permission. Permission for photography shall be obtained prior to the commencement of photographing work. The permission should be requested to the DES Physical Security Office by the COR, however, the Contractor shall work together with the COR to prepare USAG-J Form 1797 and other necessary documents. The Contractor shall also be physically present at the office with valid photo identification when applying for the permission.

1.8.8.4. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The Contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection to insure compliance by all subcontractors.

1.8.8.5. Accident Prevention Plan and a Job Hazard Analysis. The Contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The Contractor is responsible for reviewing section 1 and 34 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1_2008Sep_Consolidated_2011Aug.pdf .

1.8.8.6. Off Limit Signs. The Contractor shall provide warning and/or ”OFF LIMITS” signs in both English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The Contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.8.8.7. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The Contractor shall immediately report spills or release of hazardous materials to Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan and the KO and COR. The Contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The Contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.8.8.8. Environmental and Hazardous Material Handling. The Contractor shall comply with the Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The Contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan and Oil and Hazardous Substance (OHS) pollution Contingency Plan in case of a spill or release of POL and/or hazardous substances. The copy will be provided by the Government to the contractor. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, and COR, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The Contractor will be liable for containment and clean-up of the site.

1.8.8.9. Confined Space Entry. The inside of a furnace is assigned as a confined space. The Contractor shall comply with section34 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1_2008Sep_Consolidated_2011Aug.pdf ). The Contractor shall provide equipment (and equipment maintenance procedures) to be used for confined space entry. Equipment shall include the following at a minimum:

(1) Atmospheric testing and monitoring equipment to assure safe entry

(2) Ventilation equipment to assure maintenance of safe entry conditions

(3) Communication equipment for entry

(4) Personal Protective Equipment (PPE) necessary in the event that engineering controls and work practices do not adequately protect entrants

(5) Lighting equipment for entry

(6) Barriers and shields to keep unauthorized entrants out of the confined spaces during entry

(7) Ladders or other equipment necessary for entrant access and egress

(8) Rescue and emergency equipment needed to remove entrants in the event of an emergency

(9) Any other equipment necessary for safe entry into or rescue from confined spaces

1.8.8.10. Reports of Damages, Destruction, Injury, or Death

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the KO through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

1.8.9. Delivery and Storage of Stock Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the Contractor.

1.8.10. Cleanliness. The Contractor is responsible for cleanliness of the service areas. This includes, but is not be limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The Contractor shall furnish such supplies as required.

1.8.11. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the Contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the Contractor when the listed items have to be replaced.

1.8.12. Commercial Warranty. The Contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the Contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the Contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.8.13. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.8.14. Conservation of Utilities. The Contractor shall instruct employees in utility conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The Contractor shall comply with additional energy policies upon notification by the KO.

1.8.15. Availability of Facility.

1.8.15.1. Hours of Service. The Contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. Federal and other designated holidays listed below), during normal duty hours, 0800 - 1600 hours, unless prior arrangements have been made with the COR.

1.8.15.2. Legal American Holidays and Other Designated Holidays.

U.S. Legal Holidays:

1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays

2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

1.8.15.3. Arrangements of the Performance Time. Should the Contractor decide to perform any of the required services before or after normal duty hours, at evening time, night time and/or early morning time on weekdays, weekend, and/or holidays, the Contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government. The Contractor shall consider operating conditions of the incinerator plant.

1.8.16. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas Combatant Commander. Services requirements under this PWS are not determined essential to be performed during a crisis.

1.9. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

SERVICES SUMMARY

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective PWS Paragraph Performance Threshold SS 1: Routine Maintenance and inspection: Maintain and inspect in accordance with the manufacturer’s instruction and perform subject to the condition provided in each periods.

Para 1.1. One (1) defect is allowed per month.

SS 2: Annual Overhaul Work:

Perform annual overhaul work in accordance with approved work schedule.

Para 1.2. 100% inspection with the intent of all works subject to inspection will be anticipated in which two (2) defect is allowed during annual overhaul work.

SS 3: Unscheduled Work: Submit necessary information to perform unscheduled work.

Para 1.3. 100% inspection with the intent of all works subject to inspection will be anticipated in which one (1) defect is allowed per time.

SS 4: Malfunction Report: Submit report in a timely manner.

Para 1.4. No delay is allowed.

SS 5: Annual Report: All required documents are included in the report.

Para 1.5. 100% inspection with the intent of the report subject to inspection will be anticipated in which one (1) defect is allowed per time.

SS 6: Inventory of Stock Materials:

Maintain inventory record properly.

Para 1.6.1.1. 100% inspection with the intent of the inventory subject to inspection will be anticipated in which one (1) defect is allowed per quarterly.

SS 7: Procurement of Stock Materials: Required documents are provided and proper procedures are followed.

Para 1.7. 100% inspection with the intent of the procurement subject to inspection, will be anticipated in which one (1) defect is allowed per time.

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities.

3.1.1.1. Toilet, Shop, and Office Spaces. For the performance of routine maintenance, inspection, and service work under this contract, the Government will furnish an existing toilet, shop and office spaces in the refuse incinerator plant, Bldg No. 1024-1, Camp Zama for joint use. For the performance of overhaul and unscheduled work, the Contractor shall provide and maintain a temporary field office that is an approved site prior to beginning any overhaul or unscheduled work. The Contractor shall coordinate with the COR and submit in writing for the Government’s approval, the location and size of field office, and request utility connections prior to performance.

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the Contractor. All temporary installations and connections made by the Contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

COR.

3.2.2. Maintenance Manuals, and As-Built Drawings. The manufacturer’s maintenance manual, instructions and as-built drawings are available to the Contractor for review at the incinerator plant. Any other information and/or technologies of this refuse incinerator plant (constructed by HITACHI ZOSEN Co., Ltd.) shall be obtained from the manufacturer thru the Contractor.

3.2.3. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the Contractor uses the above services, the contract manager shall immediately report the details to the COR. The detailed reporting requirements are specified in paragraph 1.8.8.10 above.

3.2.4. Medical Emergencies. In the event of a medical emergency, accident, or injury involving Contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The Contractor shall reimburse the Government for the emergency medical services. The Contractor shall submit the report in accordance with paragraph 1.8.8.10. above.

SECTION 4

APPENDICES

4. APPENDICES.

A. Historical Data

B. Minimum Required Maintenance Items for Annual Overhaul Work

C. Equipment List for Refuse Incinerator Plant

D. Inspection Blank Form

Appendix A

Historical Data

Historical data of minor repair/replacement within the routine maintenance work identified at paragraph

1.1 of the PWS (labor cost not exceeding ¥500,000/task). The information below is during February 2013 thru January 2014.

Performed Tasks Approximately

Cost for Task 1 No. 1 Furnace:

Repair of water-cooling jackets.

Approx. ¥462,000

2 No. 1 Furnace:

Repair oil leaking from the burner.

Approx. ¥84,000

3 No.1 Air Pre-Heater:

Replace deteriorated metal covering.

Approx. ¥126,000

4 No.1 Furnace:

Replace a chain coupling on the hydraulic oil pressure unit.

Approx. ¥84,000

5 No. 2 Water Spray Pump:

Replace broken pump.

Approx. ¥310,000

6 No. 1 Furnace:

Replace pressure switches on the blower for injection of slaked lime.

Approx. ¥105,000

7 Fly Ash Treatment System:

Replace rusted checker plates.

Approx. ¥262,000

8 No.2 Furnace:

Replace a recorder in the central control room.

Approx. ¥350,000

9 Fly Ash Stabilization System:

Replace rods of fly ash mixer.

Approx. ¥126,000

10 Air Compressors for Cooling Chambers and Bag Filters:

Replace filters and oil.

Approx. ¥315,000

11 Injection System for Slaked Lime Replace transfer hoses of slaked lime.

Approx. ¥420,000

12 No.1 Furnace:

Repair fire mortar of the furnace wall.

Approx. ¥280,000

13 Compressed Air Supply Systems:

Replace regulators, automatic drain traps and air filters.

Approx. ¥280,000

14 Refuse Crane:

Replace crane wires.

Approx. ¥420,000

15 Crash Machine:

Repair cutters and adjust gaps of the slide.

Approx. ¥336,000

16 No.2 Cooling Chamber and Bag Filter:

Replace electric heaters.

Approx. ¥500,000

17 No.1 Furnace:

Replace a cooling fan for monitoring camera.

Approx. ¥210,000

Historical data for Unscheduled Work (8 – 15 Dec 2012)

Tasks Performance

Date Required Man

Hours Cost

1 Replacement of Main Ash Bunker

8 – 15 Dec 2012 680 hours ¥7,650,000

Appendix B

Minimum Required Maintenance Items for Annual Overhaul Work

1. Inspect and overhaul (as required) the refuse crane. Including the replacement of wire ropes.

2. Calibrate and overhaul the truck scale and weight recorder.

3. Measure thickness of the water jacket’s steel plates on the refuse hoppers and repair if necessary.

Overhaul (as required) hydraulic cylinders of refuse hopper gates.

4. Repair heat resistant refractory mortar on refuse feeders. Adjust and overhaul (as required) hydraulic cylinders of refuse feeding systems.

5. Replace adjustable bolts for fire grates. Measure and adjust clearance of fire grates and side plates in furnaces. Adjust and overhaul (as required) hydraulic cylinders of movable grate systems.

6. Overhaul (as required) and repair after burning systems in furnaces. Replace and/or repair heat resistant refractory mortar, fire bricks and fire grates. Adjust and overhaul (as required) hydraulic cylinders of after burning systems.

7. Overhaul (as required) the hydraulic oil pressure generating power unit and replace hydraulic oil in it.

Check and repair hydraulic oil distribution pipes and hoses.

8. Repair heat resistant refractory mortar and firebrick walls and ceiling in the furnaces, gas cooling chambers, gas cooling towers and bag filter chambers by replacement. As a minimum, required replacement of heat resistant refractory mortar and firebricks in the furnace areas are listed in 4.2.6 above, required replacement of heat resistant refractory mortar in the gas cooling chamber and tower areas are approximately 50m². However, these replacement areas shall be adjusted by the result of inspection performed every May.

9. Replace all gaskets of manholes on ash shooting ducts from the furnace to the under stoker ash conveyor. Repair rusted shooting ducts if necessary.

10. Overhaul (as required) and repair catch up burners and secondary burning burners. Overhaul (as required) fuel oil transfer pumps and inspect/repair distribution pipes from the fuel oil storage tank to burners.

11. Check and replace the water spray nozzles for gas cooling systems on gas cooling chambers.

12. Replace all gaskets on the gas cooling chambers.

13. Check the steel casings, structures and heat insulations with metal covers and repair it if necessary.

14. Overhaul (as required), adjust and repair the rotary scraping system and rotary valves for the collection of fly ash located at the bottom of gas cooling chambers.

15. Overhaul boost up water pumps for the water spray on gas cooling chambers.

16. Check water distribution pipes for water spray and repair them if necessary.

17. Check and adjust the coil of air pre-heaters and repair if necessary. Replace all gaskets of manholes on air pre-heaters. Check the steel casings, structures and heat insulations with metal covers and repair if necessary.

18. Check and replace the water spray nozzles for gas cooling systems on gas cooling towers.

19. Replace all gaskets on the gas cooling towers.

20. Check the steel casings, structures and heat insulations with metal covers and repair it if necessary.

21. Overhaul (as required), adjust and repair the fly ash scraping system and rotary valves located at the bottom of gas cooling towers.

22. Check and replace electric heaters on the gas cooling towers.

23. Overhaul (as required) and repair 3 each air compressors and associated systems for gas cooling towers.

24. Overhaul (as required) boost up water pumps for the water spray on gas cooling towers.

25. Adjust the tension of bag filters. Replace bag filters if it has un-repairable damages or is beyond its usable period.

26. Replace all gaskets on the bag filter casings.

27. Overhaul (as required), adjust and repair the fly ash scraping system and rotary valves located at the bottom of the bag filtering chambers.

28. Check and replace electric heaters on the bag filtering chambers.

29. Overhaul (as required) and repair 2 each air compressors and associated systems for bag filter systems.

30. Overhaul (as required) slaked lime storage and constant volume feeding systems. (storage silo, valve, blower pomp, feeding hose, etc.)

31. Overhaul (as required) activated carbon storage and constant volume feeding systems. (storage silo, valve, blower pomp, feeding hose, etc.)

32. Overhaul (as required) urea storage and injection systems. (tanks, pumps, concentration control system, etc.)

33. Overhaul (as required), measure and adjust vibration and balance of forced draft fans. Repair or Replace them if necessary.

34. Check smoke gas ducts and air ducts and repair them if necessary.

35. Overhaul (as required), measure and adjust vibration and balance of Induced draft fans. Repair or Replace them if necessary.36. Measure thickness of the steel plates for ash conveyor casings (Under stoker ash conveyor No.1 & 2, Main ash conveyor No.1 & 2) and repair them if necessary.

37. Adjust tension of conveyor chains and overhaul (as required) driving units of conveyors.

38. Make repair of ash bunkers. Overhaul (as required) auxiliary equipments of ash bunker such as hydraulic oil cylinders and knock out vibrators.

39. Check steel casings and heat insulation with metal covering of fly ash transferring conveyors.

40. Adjust tension of fly ash conveyor belt and overhaul (as required) driving units of fly ash conveyors.

Repair or Replace them if necessary.

41. Measure electric resistance of the purge air heater for fly ash conveyors and replace it if necessary.

Calibrate the temperature controller of the purge air and overhaul (as required) the purge air supply systems.

42. Overhaul (as required) the fly ash stabilization systems (chelate injection system, fly ash constant feeding system, mixes and kneads machine, controller, etc.). Repair or Replace them if necessary.

43. Check and clean the elevated water tank and repair it if necessary. Overhaul (as required) boost up pumps for the elevated water tank.

44. Overhaul (as required) the cooling tower and boost up pumps for equipment cooling.

45. Overhaul (as required) the refuse drainage water transfer pump and clean up the receiving tank of the drainage water.

46. Overhaul (as required) the refuse drainage water spray systems (spray pumps, nozzles, piping, etc.)

47. Check, clean-up and repair various waste water receiving tanks (ash drainage water receiving tanks, domestic waste water receiving tank, treated refuse drainage water receiving tank, fly ash stabilizer drainage water receiving tank). Overhaul (as required) submergible transfer pumps in them. Check the water surface level control systems for them and repair them if necessary. Repair or Replace them if necessary.

48. Check and calibrate all electrical instruments in the plant such as central controllers, monitors, cameras, analyzers, inverters, etc. Repair or Replace them if necessary.

Appendix C.

EQUIPMENT LIST FOR REFUSE INCINERATOR PLANT

BLDG No. 1024-1,CAMP ZAMA

Manufacturer: Hitachi Zosen Co., Ltd.

I. Refuse Receiving and Feeding System.

1.