FA5209-15-P-0156_PWS_FBO.pdf

FA5209-15-P-0156

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

1ST TIME MAINTENANCE

OF

GAS ENGINES, ELECTRICITY GENERATORS,

AND

AUXILIARY EQUIPMENT,

CO-GENERATION PLANT, FACILITY No. 348, CAMP ZAMA, JAPAN

24 June 2015

(FEWR No. JF-40021-4J)

Table of Contents

SECTION 1 Description of Services/General Information Page 2 thru 9

SECTION 2 Services Summary Page 10

SECTION 3 Government Furnished Property and/or Services Page 11

SECTION 4 Appendices Page 12 thru A3-22

Appendix A:

A1-1. Project Site / Location A1-1

A1-2. List of Equipment and Systems A1.2-1 thru A1.2-12

A2-1. Minimum Required Maintenance Items A2.1-1 thru A2.1-8

A2-2. Flow Chart for Analysis of Corona Discharge A2-2

A3. List of Minimum Required Replacement Parts for A3-1 thru A3-22

1st Time Maintenance

SECTION 1 –DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform the initial maintenance service of the gas engines, electricity generators, and other auxiliary equipment and systems at the Co-generation plant facility, Building 348 on Camp Zama (CZ). This maintenance shall be performed in accordance with this Performance-based Work Statement (PWS), manufacturer’s standards, and the attached appendices.

1.1. INITIAL MAINTENANCE.

1.1.1. Purpose of Inititial Maintenance. Co-generation plants of this capacity are designed to withstand a 24 hour and 365 day per year operation time. However, Camp Zama’s Co-generation plant is currently being operated only during electric peak demand throughout the summer and not 24 hours and 365 day / year operation. Therefore, the manufacturer’s recommended periodic maintenance plan which recommends maintenance after every 2,000 operating hours, does not apply to Camp Zama’s Co-generation Plant. Based on the above situation, inititial maintenance service is required to ensure reliable, functional and continuous operation of gas engines, electricity generators and auxiliary systems. It is also needed to understand the detailed conditions in gas engines, electricity generators and other auxiliary equipment and systems for programming future maintenance/overhaul schedule and/or requirements in accordance with other applicable manufacturer’s recommendations.

1.1.2. Maintenance Schedule. The contractor shall provide an inititial maintenance schedule to the

Contracting Officer’s Representative (COR) for approval within 15 calender days from notification of actual starting date. The maintenance schedule shall include the following;

(1) Proposed maintenance services

(2) Schedule date for start of each work element

(3) Schedule date for completion of each element

(4) Number of man–hours needed for each work element

The minimum required work elements are listed in Appendix A2-1 & A2-2 of this PWS. The approved schedule will be used by the COR(s) to survey the contractor’s work.

1.1.3. Maintenance Services. The contractor shall perform the initial maintenance services for gas engines, electricity generators and auxiliary systems listed in Appendix A1-2, to ensure reliable, functional and continuous operation. Maintenance services shall be performed on gas engines, electricity generators, cooling towers, heat exchangers, tanks, air compressors, neutralization system, pumps, and valves. These services shall be performed in accordance with commercial practices meeting manufacturer’s specifications. At a minimum required maintenance items shall be performed as listed in

Appendix A2-1 & A2-2 and replacement of parts as listed in Appendix A3.

1.1.4. Maintenance Reports. The report for the initial maintenance shall be prepared in both English and Japanese and submitted to the COR(s) within 30 calendar days after the work completion date. Such reports shall be submitted in booklet-type form, which shall include as a minimum the following information:

(1) Type of required maintenance

(2) Engine and generator number

(3) Actual running hours of each engine

(4) Date work started

(5) Name of people who performed work

(6) Equipment item checklist

(7) Description of each service performed (per item no. of each maintenance requirement, see

Appendix A2-1).

(8) Drawings/sketches for specified service areas

(9) Pictures/photographs such as deteriorated parts, replacement of new parts, etc

(10) Test and analyzed data results

(11) Recommendations for effective future maintenance programs/schedules and operation

(12) Date work completion

(13) As backup data in conjunction with information per (7) above, a type of engineering work w/man-hours observed and any materials and parts used for an individual work unit w/a trade name/product name as well as quantitative information.

(14) Signature of manufacturer’s representative

1.2. INTERFERENCE WITH GOVERNMENT OPERATIONS: One engine shall remain operational at all times. Services requiring to stop operation of the entire CO-Generation plant should be minimized to prevent any disruptions in the mission.

1.3. GENERAL INFORMATION:

1.3.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.3.1.1. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the contracting officer or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.3.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.2.1. Contractor Qualifications. The contractor or sub-contractors must have successfully completed recent one or more similar type job(s) that include maintenance and/or overhaul of an electricity generation system (Above 1,500 KW, Gas Engine) within the last 10 years [10年以内に 1,500KW以上

の常用・非常用兼用自家発電設備 (ガスエンジン)の点検整備の業務実績] in addition to the required certificates/licenses per para 1.3.2.1.2 below. The contractor shall submit this experience to the contracting officer (KO) with their offer.

1.3.2.1.1. The contract manager or alternate shall be available during normal duty hours, and be available within 3 hours during non-duty hours to meet on the installation with the COR to discuss emergencies.

The contract manager shall provide an emergency contact number for other than normal duty hours.

1.3.2.1.2. The contractor is required to provide employees who have at least 3-year experience in maintenance and overhaul works of same gas engine under this contract and skilled mechanics/electricians. The contractor or sub-contractor’s personnel shall also possess the following listed certificates/licenses at all time while performing work. The required certificates/licenses shall be current and updated when changes occur.

Engineering License for Electric Generation Systems of Private Use (自家用発電設備専門技術

者資格)

Individual being trained exclusively for Hanging Techniques by Hoists/Cranes (玉掛技能講習修

了)

Inspector License for Firefighting Equipments/Systems, 1 st Class (第１種消防設備点検資格)

Electrical License, 1 st Class (電気工事士１種)

1.3.2.2. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.3.2.3. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.3.3.4. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.3.3.5. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.3.6. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.4. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.3.5. Quality Assurance. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

1.3.6. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.7. Contracting Officers Representative (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of

COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the

Contracting Officer.

1.3.8. Contracting Officer (KO) Authority. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification

Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.9. Availability of Facility.

1.3.9.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. Federal and other designated holidays listed below), during normal duty hours, 0800 - 1600 hours unless prior arrangements have been made with the COR).

1.3.9.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

1.3.9.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government.

1.3.10. Security Safety Requirements.

1.3.10.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.10.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.10.3. Photography Permission. The contractor shall obtain COR approval prior to commencing any photography.

1.3.10.4. Reports of Damages, Destruction, Injury, or Death

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

1.3.10.5. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.3.10.6. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR. The contractor is responsible for reviewing section 1 and 34 of EM 385-1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html.

1.3.10.7. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html

1.3.10.8. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan and the KO and COR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.3.10.9. Environmental and Hazardous Material Handling. The contractor shall comply with the

Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The Contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan and Oil and Hazardous Substance (OHS) pollution Contingency Plan in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, and COR, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

1.3.11. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

1.3.12. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.3.13. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan.

1.3.14. Warranty. The contractor shall provide the Government with their commercial warranty. The

Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.3.15. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.16. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.4. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1)

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

2. SERVICES SUMMARY.

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

Performance Objective PWS Paragraph Performance Threshold

SS 1. 1st Time Maintenance

Services

Para 1.1.1 through 1.1.3. No defects are allowed.

SS 2. Maintenance Reports Para 1.1.4. One (1) day delay is allowed per submission.

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army

Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

COR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

COR. The detailed reporting requirements are specified in paragraph 1.3.10.4. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.3.10.4. above.

SECTION 4

4. APPENDICES.

Appendix A1-1 Project Site / Location A1-1

Appendix A1-2 List of Equipment and Systems A1.2-1 thru A1.2-12

Appendix A2-1 Minimum Required Maintenance Items A2.1-1 thru A2.1-8

Appendix A2-2 Flow Chart for Analysis of Corona Discharge A2-2

Appendix A3 List of Minimum Required Replacement Parts A3-1 thru A3-22 for 1st time Maintenance