Atch_1_(PWS _28_Oct_14)_FBO.pdf

RFQ No. FA5209-15-T-0023

ATTACHMENT 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY JAPAN AND 1st CORPS (FWD)

G-3 EXERCISES

ATTN: APAJ-GC-TE

APO AP 96343-5005

PERFORMANCE-BASED WORK STATEMENT

TO PROVIDE

LAUNDRY CLEANING SERVICES

IN SUPPORT OF YAMA SAKURA 67

CAMP ASAKA TOKYO, JAPAN

28 Oct 2014

Army Exercise, YS PWS – Laundry Cleaning Services

Table of Contents

SECTION 1 Description of Services / General Information Page 3

SECTION 2 Government Furnished Property and/or Services Page 9

SECTION 3 Appendices Page 9 - 14

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to support the U.S. Army/Japanese Ground Self Defense Forces (JGSDF) Bilateral Exercise YAMA SAKURA 67 (YS67) in accordance with this Performance-Based Work Statement (PWS), the attached appendices and with commercial standards, local standards, Japanese ordinances and Japanese laws. These services shall be performed at the same levels as in the commercial marketplace to the maximum extent possible.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services:

(a) The contractor shall perform the required laundry cleaning services as listed in Appendix number one (#1), two (#2) and three (#3) of this PWS and all supplemental instructions by the Contracting Officer (KO) or Government Representative (GR).

(b) The contractor shall coordinate all aspects of this contract with the designated GR.

1.2. DESCRIPTION OF MATERIALS. The contractor shall provide all non-consumable supplies needed to perform all aspects of this contract.

1.3. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its activities so as not to interfere with US Government operations. In the event the nature of the work may become such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.4. GENERAL INFORMATION.

1.4.1. QUALITY ASSURANCE. The Government will evaluate all of the contractor’s performance by appointing GR to monitor performance to ensure services are received in accordance with this PWS. The US Government reserves the right to increase or decrease the frequency of inspections being conducted based on the progress of the contractor, reported concerns or perceived issues with the performance of contracted services.

1.4.2. GOVERNMENT REMEDIES. The KO shall follow USA Government Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.4.3. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. The contractor shall appoint and provide a contract manager who shall be responsible for all requirements in this PWS. No later than (NLT) five (5) days after contract award, the name of this person and an alternate and or alternates, who shall act for contractor when manager is absent, shall be designated in writing to KO/GR. The contractor shall provide telephone numbers for the contract manager and alternate(s) for other than normal duty hours. The contract manager and alternate(s) must be able to read, speak and write English. Contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

(b) EMERGENCY POINT(s) OF CONTACT The contractor shall provide a listing of Point of Contact information (names and telephone numbers) of individuals available twenty-four (24) hours a day to call in the event emergency service is required for any aspect of this contract. The contractor shall respond to all emergency calls within twelve (12) hours from the time the call is placed.

(c) CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the contractor’s company name and the employee’s name. The contractor shall not employ personnel who have been identified to the contractor as a potential threat to health, safety, security, general well being or the operational mission of the installation or its population.

(d) REMOVAL OF CONTRACTOR’S EMPLOYEES The contractor shall utilize only experienced responsible and capable employees in the performance of this contract. The KO or GR may require that the contractor remove any of his/her employees from the US Government funded contract job who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(e) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each installation control access to the installation. Under certain circumstances, Third Country National (TCN) personnel may be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each installation when there is a question about particular circumstances.

(f) US GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the US Government and/or Government of Japan (GOJ) Master Labor Contract – Employees (MLC) in violation of the Procurement Integrity Act. See FAR Section 3.104. The contractor shall not employ any person who is an employee of the USA, either military or civilian, unless such person seeks and receives approval according to Department of Defense (DoD) Regulation 5500.7-R, Joint Ethics Regulation.

(g) MILITARY PERSONNEL. The contractor is cautioned that off-duty US Active Duty military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. US Military Reservists and National Guard members may be subject to recall to Active Duty with little or no advance notification. Abrupt

Army Exercise, YS PWS – Laundry Cleaning Services absence of these personnel could adversely affect the contractor’s ability to perform agreed upon services; however, the absence of US military personnel (Active Duty, Reservist of National Guard) at any time shall not constitute an excuse for non-performance under this contract

(h) ACCOUNTING FOR CONTRACTED SERVICES REQUIREMENT. Due to a requirement at the U.S. Department of the Army (DA) level, all service related contracts are required to report personnel information on all service related contract employees needed to meet contracted service requirements. The requirements mandated by DA are stipulated in the following paragraph.

a. The Officer of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil. This required information includes:

i. Contracting Office, KO, Contracting Officer’s Technical

Representative

ii. Contract number, including task and delivery order number

iii. Beginning and ending dates covered by reporting period

iv. Contractor number, address, phone number, e-mail address , identity of contractor employee entering data

v. Estimated direct labor hours (including subcontractors)

vi. Estimated direct labor dollars paid this reporting period (including subcontractors)

vii. Total payments (including subcontractors)

viii. Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different)

ix. Estimated data collection cost

x. Organizational title associated with the Unit Identification Code (UIC) for the

Army Requiring Agency (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information)

xi. Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, county, when in an overseas location, using standardized nomenclature provided on website)

xii. Presence of deployment or contingency contract language

xiii. Number of contractor and subcontractor employees deployed in theater this reporting period (by country)

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be of performance not to exceed twelve (12) months ending thirty (30) September of each government fiscal year and must be reported by thirty-one (31) October of each calendar year. The contractor may use a direct Mark-up Language (XML) data transfer to the database server or fill in the field on the website. The XML direct transfer is a format for transferring files from a contractor’s system to

Army Exercise, YS PWS – Laundry Cleaning Services the secure web site without the need for separate data entries for each data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

b. The FSC does not apply to Japanese contractors; Not Applicable (N/A) should be entered into this field.

c. The UIC for United States Army Japan Host Nation section is W6C0AA.

d. Use Camp Asaka, Tokyo, Japan for the locations where contractor or subcontractor performed the work.

e. No deployment of contingency contract language will be used in the contract; NA should be entered into this field.

f. No contractor of subcontractor employees will be deployed in theater for this contract; N/A should be entered into this field.

1.4.4. INSTALLATION BASE PASSES. Installation/Base Passes and Controlled Area Badges for contractor personnel are issued at no cost to the contractor. The contractor shall ensure each employee obtains required pass and identification items for access to Camp Asaka.

The contractor shall return all applicable passes upon termination of employment or completion of this contract. All other government identification for terminated employees shall be returned to the issuing office within 24 hours of termination, and a certificate of receipt shall be obtained.

Additionally, all contractor personnel shall be in compliance with all Japanese and designated location‘s Motor Vehicle Code requirements pertaining to operation requirements.

1.4.5. PERSONNEL LIST. The contractor shall provide a complete roster of all personnel (includes contract manager and alternate[s] as appropriate) to Contracting Office NLT five(5) days after contract award and the JGSDF Security Force office at Camp Asaka, NLT one (1) month before the start date of the contract. Roster must include name, address and telephone number of employee. The contractor shall maintain a current listing of employees, providing updates as changes occur. Contractor MUST Provide all personnel roster at least one (1) month prior to commencement of work to MAJ Osakada, Plans & Admin Section, Engineer Division, Logistics Department, Eastern, TEL 048-460-1711, Ext 2852（東部方面

総監部装備部施設課総括班、小坂田 3 佐）.

1.4.6. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Contractor must ask for Standard Base Procedures to the General Service Unit (GSVC) Administrative Office at the job site.

1.4.7. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, material, supplies, freight, or

Army Exercise, YS PWS – Laundry Cleaning Services property of any type, whether U.S. Government or GOJ owned or not. The term “contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO/GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or written (delivered in person or via facsimile).

(2) A complete written report shall be submitted within ninety-six (96) hours after occurrence of the incident. A copy of this report shall be furnished to the GR. The report should fully explain the incident, which was involved, the outcome of the incident, what caused the incident and should include recommendations on preventing similar incidents in the future.

1.4.8. HAZARDOUS MATERIALS. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or releases of hazardous materials to the KO/GR and Contracting Office. The contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS). MSDS are an inspectable item under FAR 52.212-4, Contract Terms and Conditions-Commercial Items and should be on site at all times.

1.4.9. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The

contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.4.10. DISPOSAL OF MATERIALS: All debris generated from the work shall be removed from the job site and disposed of by the contractor in accordance with the laws of Japan.

1.4.11. RESPONSIBILTY FOR DAMAGES. Any damages caused to US Government or JGSDF owned property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the US Government or GOJ.

1.4.12. OFF LIMITS SIGNS. The contractor shall provide “OFF LIMITS” signs in both English and Japanese and post them as appropriate or required, and at other appropriate locations throughout the job site. Advance information concerning the contractor’s activities and on-site schedule will be provided to building occupants through the GR.

1.4.13. HOURS OF OPERATION.

(a) AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 0700-1800 hours, Sunday through Saturday, seven days per week to include any U.S. or Japanese holidays. Access to the facilities outside of these hours may be authorized by the JGSDF through the KO/GR with prior coordination by the contractor.

Army Exercise, YS PWS – Laundry Cleaning Services

(b) ON-SITE HOURS. The hours of operation for performing these services are identified in Appendix number one (#1). In the event the KO/GR requests a temporary shutdown of the jobsite, the contractor will be notified verbally and in writing. Any US Government caused delays resulting in a temporary shutdown may require an adjustment to the contract and will be coordinated through the Contracting Office.

(c) U.S. LEGAL HOLIDAYS. Recognized US legal holidays are listed below. Holidays falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

1.4.14. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

1.4.15. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY

SECRETARY OF DEFENSE OR THE OVERSEES COMBATANT COMMANDER.

This provision is not applicable since no services are required during a crisis. The KO/GR shall notify the contractor, by any means of communication available. There shall be no costs paid by the US Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.4.16. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO. The GR shall NOT Advise the contractor HOW to perform but rather WHAT is required per this PWS and contract.

1.4.17. CONTRACTING OFFICER AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

SECTION 2

GOVERNMENT FURNISHED PROPERTY AND SERVICES

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

2.1. UTILITIES. Reserved.

2.2. SUPPLIES. Laundry Slips (DA FORM 2886) .

2.3. SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Security Forces: Telephone 110

(b) Base Fire Department: Telephone 119

(c) Base Emergency: Telephone 119

Phone numbers to be verified at exercise site.

SECTION 3

APPENDICES

3. APPENDICES

1. Laundry Cleaning Services

2. Map and Building Drawing (Bldg #303)

3. Sample of Laundry Slip

APPENDIX No. 1

LAUNDRY CLEANING SERVICES

Performance Period: 18 November – 20 December 2014

Scope of Required Service: The contractor shall provide laundry cleaning services in accordance with the instructions below. All deliveries and pick-ups shall be accomplished at the designated location. Laundry cleaning services are to support an estimate of 1,100 personnel attending the exercise with a three (3) weeks submission window.

a. Regular Laundry Cleaning Services: Other than specified at paragraph b. below, the regular laundry cleaning services shall be performed in accordance with the following schedule:

1. First Pick-up: 18 Nov 14, 1400hours

2. First Drop-off & Second Pick-up 21 Nov 14, 1400hours

3. Second Drop-off & Third Pick-up: 24 Nov 14, 1400hours

4. Third Drop-off & Fourth Pick-up 27 Nov 14, 1400hours

5. Fourth Drop-off & Fifth Pick-up:

6. Fifth Drop-off & Sixth Pick-up:

7. Sixth Drop-off & Seventh Pick-up:

8. Seventh Drop-off & Eighth Pick-up

9. Eighth Pick-up & Ninth Pick-up

10. Final Drop-off:

30 Nov 14, 1400hours 03 Dec 14, 1400hours 06 Dec 14, 1400hours 09 Dec 14, 1400hours 12 Dec 14, 1400hours 15 Dec 14, 1400hours

b. Special Laundry Cleaning Services: During the performance period, the GR may request special laundry cleaning services for linens (bed sheets, comforter covers and pillow cases) and blankets used by U.S. VIP personnel to the contractor on other than the dates specified in paragraph a. above. The contractor shall coordinate pick-up and drop-off schedule with the GR.

c. Pick-up and drop-off point will be in Bldg #303, Site Support Laundry Operations Area, (Page 13) Camp Asaka.

d. The contractor shall control and tag all laundry bundles. The required laundry slips will be provided by the Government.

e. The contractor shall not accept any requests for special handling or pressing/starching of uniforms. Laundry shall be cleaned, fluffed and folded only. No starching of uniforms or special handling options will be made available; U.S. Army standard of clean and serviceable.

f. The contractor shall be held liable for all damages to clothing resulting from contractor negligence.

g. If the laundry slip and actual number of laundry are not equal, the contractor shall bring the laundry back without washing at the earliest possible date and report to the GR if necessasry.

h. The Army Combat Uniform (ACU): The special care instructions for this uniform are as follows:

WASH IN COLD WATER AND MILD DETERGENT CONTAINING NO

OPTICAL BRIGHTENERS OR BLEACH.

TUMBLE DRY AT LOW HEAT; NOT TO EXCEED ONE HUNDRED

THIRTY (130) DEGREES FARENHEIT OR FIFTY FIVE (55) DEGREES

CELCIUS.

REMOVE IMMEDIATELY FROM THE DRYER AND FOLD FLAT OR

PLACE ON A RUSTPROOF HANGER TO ENSURE HEAT FROM THE

DRYER DOES NOT SET WRINKLES.

TO DRIP DRY, REMOVE FROM THE WASHER/WATER AND PLACE

ON A RUSTPROOF HANGER. DO NOT WRING OR TWIST.

GOVERNMENT REPRESENTATIVE (GR). The primary authorized U.S. Government Representative for this contract is Mr. Kengo Watanabe, USARJ G3, Exercise Logistics Planner at (DSN) 263-3963 or 080-5199-4221 and the alternate is SSG Barnes, 35th Combat Sustainment Support Battalion (CSSB), Sagami General Depot. The authorized KO for this contract is Mr.

Masaki Sato, 374th Contracting Squadron, Yokota Air Base, Tokyo, Japan at 042-551-6120 or

DSN 225-7544.

APPENDIX No. 3

Sample of Laundry Slip