4_Atch1_PWS(RoadbedMaintenance).pdf

Attachment to Solicitation No. FA5209-15-T-0007

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

SIDETRACK ROADBED MAINTENANCE

AT

U.S. GOVERNMENT SIDETRACK NO. 328

YOKOTA AIR BASE

23 Jul 2014

The attached PWS is being provided in accordance with (IAW) Section 801, 10 USC 2330. Any contract or task order resulting from this request is to be acquired using performance-based principles.

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform maintenance and repairs to the sidetrack roadbed portion of U.S. Government Sidetrack No. 328, Yokota Air Base, in a manner that will ensure continuous and reliable condition. The performance period shall be from 15 November 2014 through 30 September 2015.

1.1. MAINTENANCE AND REPAIR SERVICES. Maintenance and repair services shall be IAW the Japan Freight Railway Company’s (JFRC) rules and regulations as specified in the Agreement between the United States of America and JFRC for Handling Military Sidetracks.

1.2. The Contractor shall perform maintenance and repairs to the sidetrack roadbed portion of U.S.

Government Sidetrack No. 328, Yokota Air Base, as identified in Appendices A through C to ensure reliable and continuous operation. The work shall include but is not limited to:

(a) CSLIN 0001AA: Repair of Trackage IAW Appendices.

(b) CSLIN 0001AB: Repair of Switching Device IAW Appendices.

(c) CSLIN 0001AC: Repair of Railroad Crossing IAW Appendices.

(d) CSLIN 0001AD: Cleaning of Railroad Crossing IAW Appendices.

(e) CSLIN 0001AE: Weeding IAW Appendices.

(f) CSLIN 0001AF: Other Repair IAW Appendices.

(g) CSLIN 0001AG: Emergency Repair IAW Paragraph 1.3.

1.2.1. MATERIAL SAFETY DATA SHEET (MSDS). For CSLIN 0001AE, the Contractor shall use weed killers that are authorized for use by the Government of Japan (GOJ) authority for the use in Japan.

The Contractor shall submit Material Safety Data sheet (MSDS) both in English and Japanese to the Cotnracting Officer (KO) prior to performance of the contract.

1.3. EMERGENCY REPAIR. In the event that a sudden, unforeseen happening which requires action to correct or to protect lives and/or property, the KO or Contracting Officer’s Representative (COR) may verbally instruct the contractor to proceed with the emergency repairs by issuance of a supplemental agreement pursuant to FAR 52.212-4, Contract Terms and Conditions - Commercial Items of the contract.

All repair work shall be in accordance with JFRC’s rules and regulations. This effort is not included in the basic price.

1.4. JFRC’S INITIAL INSPECTION. After completion of contractor’s scheduled work cited in the contract, initial inspection shall be performed by JFRC prior to inspection by the Government IAW paragraph 5.c. and 5.d. of the Agreement between the United States of America and JFRC for Handling Military Sidetracks. Inspection of services will be accomplished by the designated COR based on the JFRC’s certification of inspection.

1.5. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event the nature of the work becomes such that interference is necessary, the contractor shall provide the COR a minimum of five (5) working days advance notification of the proposed work.

1.6. GENERAL INFORMATION

1.6.1. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure the sidetrack roadbed maintenance services are performed in accordance with the PWS, standards of the contract, and JFRC’s regulations. A QCI (Quality Control Inspector) shall be responsible for inspecting, identifying and preventing defects in the quality of service performed.

1.6.2. QUALITY ASSURANCE. The Government will evaluate all of the contractor’s performance in accordance with the Alternate Quality Assurance Surveillance Plan (QASP) by appointing COR to monitor performance to ensure services are received.

1.6.3. GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions - Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4. CONTRACTOR PERSONNEL

(a) CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract and shall be individuals who are capable of conversing in, and comprehending English.

(b) CONTRACTOR EMPLOYEES. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

(c) REMOVAL OF CONTRACTOR’S EMPLOYEES. The Contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

(d) THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.6.5. INSTALLATION BASE PASSES. For access to US Installations, the US Government will issue all required Gate Passes/Vehicle Passes to Contractor personnel at no cost to the Contractor. To obtain passes, the Contractor is required to submit documents IAW each installation instruction. The prime Contractor shall be responsible for all passes issued to his/her own or his/her subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Installation Pass Office.

(a) Gate Passes. In order to obtain Gate Passes, the Contractor may be required to (i) submit certificates of residence, abstracts of family registers and an ID photo, in addition to application forms which could vary depending on each installation, and (ii) make appointments at the Installation Pass

Offices to take ID photos and pick up issued passes. The Contractor is responsible for the expenses and costs that they would incur in order to obtain Gate Passes.

(b) Vehicle Passes. In order to obtain Vehicle Passes, the Contractor shall submit the proof of valid liability insurance that must cover the automobile liability insurance in the types and minimum amounts of (i) Bodily Injury - ￥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (ii) Property Damage - ￥3,000,000 per occurrence.

1.6.6. HOURS OF OPERATION

(a) WORK HOURS. Contractor work hours are from 0730 to 1630 Monday through Friday including Japanese holidays, but excluding U.S. legal holidays.

(b) U.S. LEGAL HOLIDAYS. Recognized U.S legal holidays are listed below. Holiday falling on a Saturday may be observed on the preceding Friday. Holidays falling on a Sunday may be observed on the following Monday.

DATE HOLIDAY

1st January New Year’s Day 3rd Monday in January Martin Luther King’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th July Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11th November Veteran’s Day 4th Thursday in November Thanksgiving Day 25th December Christmas Day

1.6.7. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, "The term “property” includes equipment, or property of any type, whether Government owned or not". The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the Contracting Officer through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the COR.

1.6. 8. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. Not required.

2. SERVICES SUMMARY (SS)

The following SS identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance Threshold

Repair and Maintain Sidetrack Roadbed Portion

a. Repair of Trackage

b. Repair of Switching Device

c. Repair of Railroad Crossing

d. Cleaning of Railroad Crossing

e. Weeding

f. Repair of Roadbed

Ensure reliable and continuous condition IAW JFRC’s rules and regulations.

1.1. – 1.2. Zero (0) defect.

Emergency Repair Ensure reliable and continuous condition IAW JFRC’s rules and regulations.

1.3. Zero (0) defect.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES. Water, electricity, and sewage, where available from existing work sites, will be provided to the contractor without cost.

3.2 SECURITY FORCES AND FIRE PROTECTION. . Upon request for assistance, the following units will provide services on a contractor refundable bases as necessary: Base security Forces, the Base Fire Department and the Base Emergency Phone Number.

a. Base Security Forces Telephone 911

b. Base Fire Department Telephone 911

c. Base Emergency Telephone 911

4. APPENDICES

A. Estimated Workload Data B. Site Plans C. Work Schedule

APPENDIX A

Estimated Workload Data

A. Repair of Track age Unit Quantities

a. Replacement of regular tie EA 6 b Replacement of steel tie EA 24

c. Remove and restore of fuel pan EA 2

d. Replacement of ballast m 100

e. Replacement of kilo meter post EA 1

f. Paint of curve post EA 2

g. Paint of stop post EA 1

h. Lower trough EA 3

B. Repair of Switching Device

a. Replace switching device tie (night shift) EA 2

b. Replace switching device tie (day shift) EA 2

c. Replacement of brace EA 2

d. Lubrication of switching device EA 7

C. Repair of Railroad Crossing

a. Repair precast crossing EA 1

b. Paint concrete fence EA 2

D. Cleaning of Railroad Crossing

a. Cleaning of flange way EA 3

b. Cleaning of withered leaves Set 5

E. Weeding

a. Chemical weed control m2 34,496

b. Weeding m2 870.8

G. Other Repair

a. Tree Trimming EA 9

APPENDIX B

Site Plans

APPENDIX C

Work Schedule