Attachment_2_SOW_Juice_Bar_Concession_12_Feb_15.pdf

Attachment 2 Solicitation No. FA5209-15-R-8000

STATEMENT OF WORK

FITNESS RETAIL & SMOOTHIE CONCESSIONAIRE

C.1. GENERAL. This document is designed to describe requirements in support of a fitness retail and smoothie concession with the Samurai Fitness Center, Building 689, Yokota Air Base, Japan.

C.1.1. The contractor shall provide all personnel, supervision, training, equipment, labor, supplies, and services necessary for the operation of a fitness retail and smoothie concession on Yokota Air Base, Japan. The estimated annual sales of this operation are $120,000.00.

C.1.2. The contractor shall furnish a sufficient number of trained employees for the efficient performance of this contract. The contractor will provide this training at no additional cost to the NAFI or government. Contractor provides employees clean uniforms, or when uniforms are not required, ensures that all clothing worn by employees is clean and in good condition and does not contain verbiage that could be construed as offensive. Name tags must be worn with company logo.

C.1.2.2. All Food Facility Supervisors/Managers and Concessionaires must integrate food safety procedures into all aspects of their operation in accordance with (IAW) the FDA 2001 Food Code.

C.1.2.3. IAW AFI 48 -116, all food served to consumers must be purchased only from approved sources in collaboration with Public Health and must be stored, prepared and served IAW FDA 2005 Food Code, with AF specific changes. AF revised editions of the Food Code are available from the Public Health office upon request. Link to Pub Health: http://www.phsource.us/PH/FBI/AF%20Food%20%Code%20200.pdf.

C.1.2.4. Public Health will inspect base food facilities to verify compliance with the Food Code and document inspections using DD Form 2974, Food Facility Evaluation.

The Samurai Fitness Center’s Fitness Retail and Smoothie concessionaire will be inspected monthly unless frequency is otherwise determined by the Aerospace Medicine Council.

C.1.2.5. The contractor shall not employ any person who is an employee of the U.S.

Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R, Joint Ethics Regulations (JER) and if AF AD, must complete and submit an AF 3902, Application and Approval for Off Duty Employment.

In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities located at http://www.e-publishing.af.mil http://www.phsource.us/PH/FBI/AF%20Food%20%25Code%20200.pdf http://www.e-publishing.af.mil/

C.1.2.6. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this work statement shall be the responsibility and prerogative of the contractor. However, the contractor shall comply with the requirements set forth in AFMAN 34-10 Non-Appropriated Fund Personnel Program Management Administration Procedures located at http://www.e-publishing.af.mil concerning the conduct of employees as referenced therein.

C.1.2.7. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Yokota Air Base per AFI 31-204, Motor Vehicle Traffic Supervision located at http://www.e-publishing.af.mil and specific 374 SFC requirements such as the vehicle owner providing a copy of current registration, Liability and JCI insurance coverage meeting the minimum base requirements. Contractor personnel must comply with all policies outlined in 374 AWI 31-204, Yokota Air Base Traffic Code.

C.2. Concessionaire and Contractor. The terms are used synonymously and mean the individual, partnership, corporation, or other entity which is a party to this contract and who is responsible for all actions and applicable regulations and performance thereunder.

C3. Government Furnished Property/Services.

C.3.1. The NAFI will provide space in the Samurai Fitness Center, Bldg. 689 comprised of two enclosed rooms with door locking capabilities – directly set on the backside of the front entrance lobby.

C.3.2. The NAFI will provide use of equipment listed below to the contractor during the period of this contract:

- Cash register

- Counter

- Double Sink

- DSN Telephone line

- Basic infrastructure for installation of commercial phone line/internet service

C.3.3. The equipment identified in C.3.2. is supplied by the Fitness Center, however, the contractor is responsible for the basic supplies and maintenance in providing services as required to include all parts, shipping and labor. Upon expiration/termination of this contract, the equipment remains the property of the Samurai Fitness Center. The government will not provide replacement of the equipment in C.3.2.

C.3.4. Utilities. The NAFI shall furnish sufficient quantities of space, heat, water, and electricity to satisfy the normal needs of the concessionaire for lighting, heating, water source, sanitation, and the operation of suitable support equipment thereof. The NAFI is responsible of submission of Work Order 332 to Base Civil Engineers if the problem is infrastructure related.

C.3.5. Advertising/Marketing Support. Advertisement of the operation is available through the Services Marketing Office (FSK). Information that is to be advertised will be provided by the concessionaire to Fitness Center management for submission to Force Support Squadron Marketing Office. The type of advertisement will be limited to those that can be provided at no charge to FSVS: Yokota Weekly, FSS Website, Samurai Fitness Center Facebook, Channel 22, Horizons, etc. Advertisement that needs to be printed, such as flyers, posters, menus and other forms of advertisement that require a financial transaction will be the financial responsibility of the concessionaire.

C.4. Specific Tasks/Services.

C.4.1. The contractor shall obtain at their own expense all permits, and give all necessary notices, pay all license fees, and comply with all federal, local and installation ordinances, rules, policies as required. Additionally, the contractor assumes complete and sole liability for all applicable national, state, local and customs taxes applicable to the property, income, and transactions necessary to conduct and operate the concession. The contractor is not authorized to use the (MPS) military postal service to shipment of supplies and/or equipment utilized in execution of this contract.

C.4.2. The contractor shall provide all equipment associated with opening and operating the fitness retail and smoothie concession and will seek prior authorization from the NAFI, and Contracting Officer, if required, in conjunction with coordination and approval for facility real property changes/alterations with the Base Civil Engineer or designated representative. This may include adding counter tops, cabinets, signs, etc.to existing walls, floors, ceiling, etc. Examples of supplies and equipment to include shelves, display cases, refrigerators, computers, ice machine, blenders, mixers, coolers and vending machine. The contractor has the option to provide vending machines that sell beverages and protein bars, however if the option is not taken, the NAFI reserves the right to provide vending machines as necessary with NAFI owned or through the Army & Air Force Exchange Service (AAFES). Additionally, the contractor is responsible for covering expenses associated with commercial telephone service as well as internet and credit card machine and terminal. The contractor is responsible for the maintenance, repair, and/or replacement of their own equipment. The contractor retains ownership of all supplies and equipment purchased by the contractor.

C.4.3. The contractor shall provide an employee to serve as concessionaire site manager.

This employee must be capable of and responsible for operation of the fitness retail and smoothie concession. The name and phone number of this person as well as an alternate(s) who acts for the contractor when the manager is absent will be designated in writing and submitted to the contracting officer within 10 days after the contract award.

This information is required so that these persons can be contacted outside of normal duty hours, if necessary. The concessionaire site manager or alternate(s) shall have full authority to act on behalf of and/or the contractor on all matters relating to the daily operations of this contract. The concessionaire site manager or alternate(s) shall be on site during all hours of operation. The concessionaire will be responsible for the housekeeping of the areas used in the performance of the services. These areas will be kept in a neat and orderly fashion at all times. The concessionaire shall provide a means of segregating and securing the equipment and supplies that will be left in the facility at the close of the day. The Fitness Center will not assume responsibility for items that are left unsecured.

C.4.4. The contractor may provide for sale to all customers authorized access to Yokota Air Base such items as fitness/sports apparel and accessories, nutritional beverages, protein shakes, protein smoothies with frozen/fresh fruit added, water, Gatorade, energy drinks, electrolyte replacement drinks, low fat pre-packaged snacks, canned coffee and limited preapproved food items as authorized in C.1.2.3. Canned/bottled water, electrolyte drinks, energy drinks and protein bars can be sold via vending machines (C.4.2.). Nutritional supplements offered must be IAW guidance provided by the Health Promotion Flight utilizing input from the Operation Supplement Safety Webpage (http://hprc-online.org/dietary-supplements/opss) as the leading authority for safe supplement use in the military.

See appendix 1 – Banned Supplements list and appendix 2 – Human Performance Resource Center Banned Dietary Supplement list.

C.4.4.1. Before beginning performance, the proposed concessionaire will submit a complete listing of items, with corresponding list of ingredients as well as proposed selling prices for items to the contracting officer. AR 215-8, 6-15 states that resale by nonappropriated fund instrumentalities other than Exchange Service MWR programs must have an AAFES right of first refusal memorandum to operate. If deemed necessary, any future changes to product offerings that are not within the original basic span of items approved will go through pre-inspection and approval/disapproval process prior to being offered for sale to Yokota Air Base customers.

C.5. The concession shall be operational a minimum of seven (7) days per week for a minimum of 60 hours per week. The contractor may arrange operating hours within these parameters based upon traffic count and business judgment. The basic work schedule will be provided to the NAFI and the contracting officer on a monthly basis and as changes occurs. Hours of operation will be posted for customers to view. The peak hours of the Samurai Fitness Center are Mon – Fri, 0600 – 0900, 1100 - 1300 and 1600 – 1900 and Sat/Sun/Hol, 1200 – 1700. The concessionaire shall operate at least 50 hours of the specified 60 hours minimum during the peak hours of the fitness center.

C.5.1. If the fitness center is required to close or has to be evacuated for a period of time while the concession is open for business due to FPCON real world, exercise, inclement weather, directed facility or base closure, the contractor has no right to seek damages against the government. These hours will count toward minimum hours if concessionaire staff is present and ready to work but not able to due to the reasons listed above.

C.5.2. On recognized U.S. holidays and PACAF Family Days, Gate No.5 (Supply Gate) will be closed. However, the contractor shall perform contract services on all U.S., Air Force, Pacific Air Forces and Japanese holidays unless permission to close is granted in writing in advance. The U.S legal holidays are listed below:

http://hprc-online.org/dietary-supplements/opss

1st January New Year’s Day 3rd Monday of January Martin Luther King Jr’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day - CLOSED

C.6. The concessionaire shall be responsible for cash register receipt of sales for customer and for total register sales to include filling out an AF 1875 NAF Individual Cashiers Report as well as an AF 1878 (deposit form) into the Fitness Center designated Nonappropriated Cost Center #0125, General Ledger Account Code designation #2490053. The NAFI is responsible for initial and refresher training for all concessionaire employees on cashier handling; employees cannot begin work until training has been documented and completed. The concessionaire will accept both yen and dollars and will comply with NAF guidance as outlined in AFI 34-202 Protecting Nonappropriated Fund Assets for all funds protection, deposits and cash handling procedures. The concessionaire shall have a filing system in place to keep respective copies of the individual cashiers report (1875) and certified deposit forms (1878) on hand for audits and other record management purposes and will provide the Fitness Center management copies for their internal management records.

C.6.1. The concessionaire will be held responsible for any damage, loss, or theft of any property, government or privately owned, while it is under his control. In the same respect the concessionaire will also be responsible for any damage caused by any equipment or property that they he/she may have under his/her control.

C.6.2. The contractor shall dispose of trash and recyclables in the plastic bags secured with bag ties and deposit trash and recyclables in the nearest dumpster. The contractor is prohibited from disposing of off-base trash on base.

C.7. The period of this contract shall be 12 months after the date of award with 4 Option Years. The contractor will be operational within 30 days or sooner if agreed upon by contracting officer with input from Fitness Center management.