4.PWS.pdf

Attachment 1 to Solicitation No: FA5209-15-R-0007

Contract No. FA5209-15-C-xxxx

PERFORMANCE WORK STATEMENT

FOR

ASH TRANSPORTATION SERVICE

YOKOTA AIR BASE, JAPAN

374 CES/CEOES

14 Apr 15

PERFORMANCE-BASED WORK STATEMENT

ASH TRANSPORTATION SERVICE FOR YOKOTA AIR BASE, JAPAN

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform ash transportation service for Yokota AB, Japan in accordance with applicable Japanese laws and pertinent regulations, and commercial practices. The Contractor shall accomplish all services below to meet the requirements of this Performance-based Work Statement (PWS).

1.1. Installation and Replacement of Containers. The Contractor shall furnish and maintain leak-proof and waterproof containers to fit into the ash loading area to collect ash generated from the refuse incinerator plant at Bldg 1526, Yokota Air Base. The contractor shall have a container positioned at the ash loading area at all times. It will be the contractor’s responsibility to ensure that ash does not overflow from the containers. The ash will exit the incinerator conveyer belt in one location; the contractor will be responsible for spreading the ash in the container evenly, ensuring the ash does not spill out of the container. The average volume of ash generation will be approximated based on monthly averages (approximately 2 tons per day).

1.2. Pick-up and Transportation. The Contractor shall transport the ash stored in the contractor’s furnished container to the ash recycling facility designated by the Government in accordance with Waste Management and Public Cleansing Law. The contractor shall coordinate with the incinerator plant for container pick-up schedule. The name and location of the ash recycling facility is as below:

Meltec, Ltd.

2333-29, Oaza Yana, Oyama-shi, Tochigi-ken 323-0158 Tel: 0285-49-1080 Fax: 0285-49-1084

1.2.1. Weighing of Ash. All vehicles used for the collection shall be weighed on vehicle scales to record the weight at the incinerator plant in Bldg 1526 at Yokota Air Base before and after collection.

1.2.2. Transporting of Ash. The Contractor shall be responsible for arranging, securing and transporting the ash loaded in the container to the ash recycling facility designated by the Government.

The Contractor shall not remove the items from the container and the Contractor’s truck must be of such a design to accommodate the ash loaded. The Contractor shall transport the waste in a safe manner in accordance with Japanese laws, local vehicle and pertinent regulations. The load must be covered by a water tight leak proof cover from start to finish.

1.2.3. Ash Spilled During Transport. The contractor will clean any ash spilled during the pickup transportation or drop off of the ash. The clean-up of ash must be accomplished within 5 hours of spilling.

The contractor will do all necessary clean-up actions to eliminate and/or reduce the environmental impact.

1.3. Business Permits. The Contractor, as a minimum, shall possess and submit a copy of the valid business permits listed below to perform the services specified in this PWS in conformance with Japanese laws and pertinent regulations:

Type: Industrial Waste Collection/Transportation Business Permit (産業廃棄物収集運搬業許可証) Item: Bottom Ash (燃え殻) and Fly Ash (ばいじん)

Contract No. FA5209-15-C-xxxx

1.4. Submittal and Reporting.

1.4.1. Reports. The monthly report denoting collected quantity by date shall be submitted to the COR each month with the Contractor's monthly invoice.

1.4.2. Manifest. The Contractor shall prepare and control manifests in accordance with Waste Management and Public Cleansing Law. Manifests for the generator’s pages shall be submitted to the COR with the Contractor's monthly invoice.

1.4.3. Ash Spill Report. A detailed report of all spills must be submitted to the COR within 5 days of the incident. The report will be in English and will detail the incident location, amount of ash spilled, and all remedial actions taken to resolve and clean the site of the incident.

1.5. GENERAL INFORMATION

1.5.1. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a COR to monitor their performance to ensure that services are received. The COR will evaluate the Contractor’s performance periodically and 100% inspection of manifests and reports.

1.5.2. Government Remedies. The Contracting Officer (CO) shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.3. Hours of Operation.

1.5.3.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0730 to 1630, Monday through Sunday.

1.5.3.2. Recognized US Holidays. On recognized U.S holidays, the Gate No.5 (Supply Gate) will be closed. However, contractor shall perform contract services on all U.S and Japanese holidays. The U.S legal holidays are listed below.

1st January New Year's Day 3rd Monday of January Martin Luther King Jr's Birthday 3rd Monday of February Washington's Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

Any U.S. legal holidays that fall on Saturday will be observed on the previous Friday. If it falls on Sunday, it will be observed on the following Monday.

1.5.4. Contract Manager. The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the CO.

Contract No. FA5209-15-C-xxxx

1.5.4.1. The CM and alternate(s) shall have full authority to act for the Contractor on all contract matters relating to the operation of this contract.

1.5.4.2. The CM and alternate(s) shall be available within two (2) hours to solve any problem or issues.

1.5.4.3. The CM and alternate(s) must be able to read, write, speak, and understand English or provide a translator.

1.5.4.4. The CM and alternate(s) shall be responsible for complete supervision of his/her personnel. In addition to general supervision, there shall be a responsible person present at work site.

1.5.5. Contractor Employees. The Contractor shall not employ persons for work on this contract, if such employee is identified by the CO as a potential threat to the health, safety, security, general well being, or operational mission and its population.

1.5.5.1. Conflict of Interest. The Contractor shall not employ any employee of the United States Government or the Department of Defense, either military or civilian, unless such person receives prior approval in writing from the Contracting Officer.

1.5.5.2. The Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

1.5.5.3. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on United States Government premises. The Contractor shall submit written requests for issuance of base passes to the KO and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.5.6. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government.

2. SERVICES SUMMARY.

Performance Objective PWS Para. Performance Threshold

1. Pick-Up and Transportation Service

Para 1.2. / 1.2.2.

Complete Requirement 95% of the time

2. Submittal and Reporting

Para 1.4.

Complete Requirement 100% of the time

2.1. Remedial actions for failure to deliver services. If the contractor fails to deliver services (pick up and transport) at or above 95% the contractor will have 10 hours to provide service to satisfy this

PWS.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Contract No. FA5209-15-C-xxxx

3.1. The Government will provide the following services for emergency purposes only:

a. Security Police Telephone 911 or 225-7227

b. Fire Protection Telephone 911

c. Hospital Emergency (Reimbursable expense) Telephone 911

3.1.1. Any time the Contractor uses one of the above services, the CM shall immediately report to the COR with all of the details. The CM shall be required to submit, in writing, within two (2) days, the details surrounding the use of this service to the CO.

4. APPENDIX.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Incinerator Ash Heavy Metals & Dioxin Levels

APPENDIX A

ANNUAL ESTIMATED WORKLOAD DATA

ANNUAL EST QTY (TON)

TOTAL QUANTITY 800

Note: Pick-up frequency.

a. 10 ton truck container: Approximately 6-7 times per month.

b. 4 ton truck container: Approximately daily basis.

APPENDIX B

Base Map

APPENDIX C

Incinerator Ash Heavy Metals & Dioxin Levels

Regulatory Limit

(mg/l) Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Cadmium & its compounds 0.3 ND ND ND ND ND ND ND ND ND ND ND ND ND ND Lead & its compound 0.3 0.03 ND 0.05 ND ND ND ND ND 0.02 ND 0.06 ND 0.02 ND Total mercury 0.005 ND ND ND ND ND ND ND ND ND ND ND ND ND ND Arsenic & its compounds 0.3 ND ND ND ND ND ND ND ND ND ND ND ND ND ND Chromium compounds 1.5 0.03 ND 0.33 ND 0.28 ND 0.28 ND 0.72 ND 0.13 ND 0.69 ND Alkyl mercury compounds ND ND ND ND ND ND ND ND ND ND ND ND ND ND ND Selenium 0.3 ND 0.03 ND 0.04 ND 0.02 ND 0.02 ND ND ND 0.04 ND 0.01 Dioxins(ng-TEQ/g) 3 0.0024 2.7 0.0035 0.89 0.0068 1.3 0.0045 0.72 0.0028 0.47 0.0074 0.79 0.0024 1.3

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