PWS_for_Ash_Recycling_Services_20150309.pdf

Contract No. FA5209-15-C-xxxx (Solicitation No. FA5209-15-R-0006)

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

ASH RECYCLING SERVICE FOR YOKOTA AIR BASE, JAPAN

9 Mar 15

PERFORMANCE-BASED WORK STATEMENT

Contract No. FA5209-15-R-0006 (Solicitation No. FA5209-15-C-xxxx)

Attachment 1

FOR

ASH RECYCLING SERVICE FOR YOKOTA AIR BASE, JAPAN

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform ash-recycling service for Yokota AB, Japan in accordance with applicable Japanese laws and pertinent regulations, and commercial practices. The Contractor shall accomplish all services below to meet the requirements of this Performance Work Statement (PWS). The Contractor shall possess all applicable business permits.

1.1. Recycling Ash. The Contractor will recycle the ash generated by the base refuse incinerator plant, Bldg 1526, at Yokota Air Base in accordance with Air Force Policy on Achieving Efficiencies through Pollution Prevention and Waste Elimination (See Para 3.1.2 below). The transportation of ash shall be provided by the Government’s designated contractor to the Contractor’s Recycling Facility.

1.2. Submittals and Reports

1.2.1. Business Permits. The Contractor, as a minimum, shall possess and submit a copy of the valid business permits listed below to perform the services specified in this PWS in conformance with Japanese laws and pertinent regulations:

Required Business Permit: Industrial Waste Treatment Business Permit (産業廃棄物処分業許可) Item: Bottom Ash (燃え殻）and Fly Ash (ばいじん)

Method: Final and/or Intermediate Treatment (Recycling): （最終処分または中間処分）

1.2.2. Flow Chart. The Contractor shall submit the ash recycling flow chart to the Contracting Officers Representative (COR) who will perform the complete audit trail of the ash recycling procedure, to include the final disposition, within ten (10) calendar days after contract award.

1.2.3. Monthly Reports. The Contractor shall submit four (4) copies of the all reports in English & Japanese to the COR within thirty (30) calendar days after measurements are taken. The contractor shall submit receipts translated in English from every ash recycling transaction to include the quantity of recycled product. If Ash is not recycled the contractor must submit receipts of any disposal transactions to include quantity and final disposition location (i.e. name and location of landfill). The contractor will also submit any Ash compound analysis reports that are performed on the ash generated at Yokota AB Japan. This report must be provide to the COR before submitting the invoice.

1.2.4. Manifest. The Contractor shall control manifests in accordance with the Japanese Waste Management and Public Cleansing Law Para 12-3, Manifest. The manifests for the generator’s pages shall be submitted to the COR with the Contractor's monthly invoice.

2.0. Service Summary.

Performance Objective PWS Para. Performance Threshold

Submittal and Reporting

1.2.

Complete Requirement 100% of the time

2.1. Remedial Action for Non Submittals. If the contractor fails to submit all reports within the contract timelines the contractor has 10 days from the discovery date to submit all documents as outlined in section 1.2 of this PWS.

3. GENERAL INFORMATION

3.1. Quality Control.

3.1.1. The Contractor shall ensure all services are performed in accordance with Japan Environmental Governing Standards (JEGS) Chapter 7, Japanese laws (Industrial Waste Treatment Low, 産業廃棄物処

理法), pertinent regulations and commercial standards and practices.

3.1.2. The Contractor shall meet the requirement in Air Force Policy on Achieving Efficiencies through Pollution Prevention and Waste Elimination. The goal applicable to this project is:

“Divert 65 percent, by weight, of non-hazardous solid waste from landfill disposal by 2020, excluding construction and demolition debris, with interim goals to divert 55 percent by 2015 and 60 percent by 2018”

3.2. Quality Assurance. The COR will evaluate the contractor’s performance based on paragraph 1.2.

3.3. Inspection of Facilities. The contractor must allow the government representatives visitation and inspection of contractor facilities at any time. These visits will be to conduct Quality Assurance Quality Control.

3.4. Hours of Operation.

3.4.1. Normal Working Hours. Minimum operation hours shall be between 07:30 to 16:30, Monday through Friday including Japanese holidays, but excluding US legal holidays.

3.4.2. Recognized US Holidays. The recognized US legal holidays* are listed below:

1 January New Year’s Day 3rd Monday of January Martin Luther King Jr’s Birthday 3rd Monday of February Washington’s Birthday Last Monday of May Memorial Day 4th July Independence Day 1st Monday of September Labor Day 2nd Monday of October Columbus Day 11th November Veterans Day 4th Thursday of November Thanksgiving Day 25th December Christmas Day

*Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

3.5. SPECIAL QUALIFICATIONS.

3.5.1. Business Permits. The contractor shall possess any and all applicable business permits, certifications, and licenses to complete service in accordance with this PWS as required by Japanese Environmental Government Standards and Japanese laws. The contractor will ensure all documents are current. The contractor shall submit a copy of each of these documents to the Contracting Officer (CO) within one week after receiving updated or renewed documents.

3.5.1. Project Manager (PM): The contractor shall provide a PM who shall be responsible for the performance of the work. The name of this person and his/her alternate(s) shall be designated in writing to the CO within ten (10) calendar days after contract award.

3.5.2.1. The PM or his/her alternate(s), upon notification, shall be available during normal working hours identified in Paragraph 3.4.1 within two (2) hours to meet on the installation with the COR to discuss problems.

3.5.2.2. The PM and his/her alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

3.5.3. Contractor Employees. The contractor shall not employ persons for work on this contract, if he/she is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

3.5.3.1. When visiting Yokota Air Base in an official capacity, contractor personnel shall present a neat appearance and be easily recognized as a contractor employee. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee’s names. The contractor shall adhere to all base safety and traffic regulations and policies.

3.5.3.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

3.5.3.3. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

3.5.3.4. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform under this contract; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4. GOVERNMENT FURNISHED SERVICES.

4.1. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or 225-7227

b. Fire Protection Telephone 911

c. Hospital Emergency (Reimbursable expense) Telephone 911

Any time the contractor uses one of the above services, the Contractor shall immediately report to the COR with all of the details. The Contractor will be required to submit, in writing, within two (2) calendar days, the details surrounding the use of this service to the COR.

Attachment 1

4.2. Damage. The contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base and the remote sites. Any damages determined to have been caused by the contractor shall be repaired by the contractor at no expense to the Government.

5. Contractor Full-Time Reporting

5.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

5.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

5.2.1. Reporting Period: Contractors are required to input data by 31October of each year.

5.2.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

5.2.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

Appendix Listing

1. Appendix A - Incinerator Heavy Metal and Dioxin History

2. Appendix B - Historical Record of Ash Transportation

Appendix A

Incinerator Heavy Metal and Dioxin History

Regulatory Limit

(mg/l) Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash Bottom Ash Fly Ash

Cadmium & its compounds 0.3 ND ND ND ND ND ND ND ND ND ND ND ND ND ND

Lead & its compound 0.3 0.03 ND 0.05 ND ND ND ND ND 0.02 ND 0.06 ND 0.02 ND

Total mercury 0.005 ND ND ND ND ND ND ND ND ND ND ND ND ND ND

Arsenic & its compounds 0.3 ND ND ND ND ND ND ND ND ND ND ND ND ND ND

Chromium compounds 1.5 0.03 ND 0.33 ND 0.28 ND 0.28 ND 0.72 ND 0.13 ND 0.69 ND

Alkyl mercury compounds ND ND ND ND ND ND ND ND ND ND ND ND ND ND ND

Selenium 0.3 ND 0.03 ND 0.04 ND 0.02 ND 0.02 ND ND ND 0.04 ND 0.01

Dioxins(ng‐TEQ/g) 3 0.0024 2.7 0.0035 0.89 0.0068 1.3 0.0045 0.72 0.0028 0.47 0.0074 0.79 0.0024 1.3

Mar‐14

#1 Furnace

Apr/May 12

#1 Furnace #2 Furnace

Sep‐13 Mar‐13 Sep/Oct 12

#1 Furnace #1 Furnace #2 Furnace#1 Furnace

Attachment 1

Appendix B

Historical Record of Ash Transportation

Time Jul-14

(since 16 Jul 14) Aug-14 Sep-14 Oct-14 Nov-14 Dec-14

Source Kg Source Kg Source Kg Source Kg Source Kg Source Kg

1 INC 10,900 INC 10,340 INC 10,410 INC 10,430 AP 10,350 INC 10,610

2 INC 10,730 INC 10,450 INC 10,650 INC 10,770 INC 10,620 AP 11,020

3 INC 10,650 INC 10,470 INC 10,960 INC 10,920 AP 10,890 INC 10,790

4 INC 10,900 INC 10,770 INC 10,640 INC 10,690 INC 10,840

5 INC 10,390 INC 11,080 INC 10,610 AP 10,800 INC 10,830

6 INC 10,950 INC 10,550

7 INC 10,730 INC 10,720

8 INC 10,310

Monthly Total

(Half Month) 32,280

52,550 53,870 53,370 75,030 85,670

Balance (Total =

800,000Kg) 767,720 715,170 661,300 607,930

532,900

447,230

Notes:

1. (INC = Incinerator, AP = Ash Pit)

2. Current ash transportation contract commenced on Jul 14.