04._FA520915R0004_Atch1_PWS14Jan2015.pdf

RFP No. FA5209-15-R-0004

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

MANAGEMENT, OPERATION AND MAINTENANCE

OF

REFUSE INCINERATOR PLANT

AT YOKOTA AIR BASE, JAPAN

14 Jan 15

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform operation and maintenance (O&M) that includes management and minor repair (Para 1.1 thru 1.2), unscheduled work (para 1.3), by providing the contactor-furnished materials (1.4), of Refuse Incinerator Plant, Bldg 1526 at Yokota Air Base in accordance with manufacture’s operation manuals, Japan Environmental Governing Standards (JEGS) and common commercial practices pursuant to the local law. The Contractor shall accomplish all services below to meet the requirements of this Performance-based Work Statement (PWS). Changes in scope are anticipated due to the refuse incinerator plant facility upgrades and enhancements. Estimated workload factors are in Appendix A, drawing for equipment layout of each floor is in Appendix B, and Chapter 2 of JEGS is in Appendix C.

1.1. OPERATION.

1.1.l. The Contractor shall operate all Refuse Incinerator Plant facility’s systems and equipment to provide burning of refuse and heat recovery in accordance with the manufacturer’s operating manuals. Operations shall consist of but not be limited to refuse incineration, refuse and ash weighing, ash and dust removal, ash transportation to ash pit, shredder operation, water treatment operation, heat recovery operation, and operations of other ancillary equipment.

To aid in operations, the Contractor shall obtain detailed instructions, if required, for specific equipment referenced by the manufacturer’s operating manuals. Once acquired, the detailed instructions will become the property of the

Government and remain at the refuse incinerator plant facility.

1.1.1.1. The Contractor shall monitor and not to burn refuse, which is unsuitable or will result in toxic emissions, which are in violation of JEGS. Waste that may cause poor incinerator operation will not be burned until the

Contractor receives permission from the Contracting Officer’s Representative (COR). JEGS Chapter 2 will show the specific standards that shall meet for flue gas emission.

1.1.2. The Contractor shall have qualified personnel in accordance with manufacturer’s operation manual and commercial standard to provide continued, safe, and proper operation. The Contractor shall provide appropriate number of personnel for 24-hour operations.

1.1.3. Analysis Reports. The Contractor shall schedule and conduct the following analysis for as a minimum, but not limited to air, water, waste and ash in accordance with JEGS. The Contractor shall submit two (2) copies of bilingual reports (English & Japanese) with Adobe “pdf” file to the COR for 374th Civil Engineering Squadron

(CES)/CEAN review within three (3) months for dioxin tests and 20 business days for the others after measurements are taken.

1.1.3.1. Yearly

Air (Dioxin)

1.1.3.2. Two times a year

Air (Dust, NOx, SOx, HCL)

Ignition loss Refuse Composition

Ash Extraction Test

Fly and bottom Ash (Dioxin)

1.1.4. Ash. The Contractor shall weigh the ash when it is transported by the ash transport contractor.

1.1.5. Weight and Record. The Contractor shall weigh and record all refuse delivered into the incinerator plant. The record shall describe, as a minimum, name of recorder, weight of refuse, date, time, driver name, vehicle number, source of refuse, types of refuse and pickup area. The Contractor shall submit two (2) copies of bilingual reports (English & Japanese) with Adobe “pdf” file to the COR each month with the Contractor's monthly invoice.

1.1.6. Heat Recovery System. The Contractor shall create hot water utilizing excessive heat generated in the refuse incinerator plant during the operation. Total amount of hot water transferred to the adjacent tower apartment (Bldg

1561, 1562 and 1563) shall be recorded in the monthly log. Coordination for hot water supply work with operation and maintenance of tower apartments contractor thru the COR is the Contractor’s responsibility.

1.1.7. Hazardous Material Use. The Contractor shall submit a Material Safety Data Sheet (MSDS) and estimated quantity of usage for any chemical or hazardous materials to be used under this requirement for approval by Bioenvironmental Engineering, Safety, and Environmental.

1.2. MAINTENANCE AND REPAIR.

1.2.l. Routine Maintenance & Inspection.

1.2.l.1. The Contractor shall provide all routine maintenance and inspection work at the incinerator plant. Routine maintenance shall be in accordance with the manufacturer's operations manuals. Examples of routine maintenance include but are not limited to lubrication of equipment, cleaning of equipment such as air preheaters, induced draft fan, bag filter, ash conveyor, incinerator lead ring, inspection and cleaning of water treatment pumps, pH gauges, various tanks, strainers, filters, screens, nozzles, waste water plumbing, truck washing facility, water quality, and smokestack.

1.2.l.2. The Contractor shall maintain and inspect the interior of the incinerators in accordance with manufacturer’s operation manuals. Specific areas should include but not necessarily limited to the flue gas channel of the air heater-cooling chamber, combustion chamber and lead ring conveyor under the combustion stoker. In addition, distances between walls in the combustion chamber shall be measured at several locations and recorded weekly. The maintenance and inspection shall occur after cleaning and removing residue such as ash, clinker, metals, rocks and other unburned substances.

1.2.l.3. The Contractor shall conduct monthly inspections of the crane system in accordance with Boiler and Crane

Association authorized by Ministry of Health, Labor and Welfare for crane maintenance and Air Force Instruction

(AFI) 91-203, Air Force Consolidated Occupational Safety Instruction. The Contractor shall also perform daily visual checks using a standard checklist recommended by the manufacturer’s operation manuals and approved by the

COR.

1.2.l.4. The Contractor shall manage and maintain the refuse incinerator plant facility and premises in a clean and sanitary condition.

1.2.l.5. The Contractor shall disinfect the refuse pit at least once a week or more frequently as required to prevent foul odors and minimize insects.

1.2.l.6. The Contractor shall maintain the markings on piping and equipment, and provide touch-up painting on plant equipment as required. The Contractor shall match existing paint in both type and color when performing touch-up painting. Paint material used for touch up painting shall be lead free.

1.2.l.7. The Contractor shall prepare checklists to identify all routine maintenance work identified above. In addition, the Contractor shall include other work deemed necessary as routine maintenance.

1.2.1.8. The Contractor shall retain the routine maintenance and inspection records at the refuse incinerator plant facility for review by the COR upon request.

1.2.l.9. The Contractor is not responsible for building maintenance and maintenance of service lines outside of the building.

1.2.2. Annual Inspection. The Contractor shall conduct annual inspection and prepare the equipment condition report. When any repairs and overhaul are determined to be necessary as a result of annual inspection that is not within the scope of CLINx001, the Contractor shall provide the description of the work scope, the desired period of performance and the price proposal with Adobe “pdf” file.

1.2.3. Minor Repair and Replacement. The Contractor shall, except as otherwise defined in paragraph 1.5.

below, furnish all equipment and labor required to accomplish minor repair and replacement to the refuse incinerator plant facility that require total labor costs not exceeding ¥500,000 per work.

1.3. UNSCHEDULED WORK

1.3.1. Other Than Minor Repair And Replacement. Any repair/replacement work exceeding the stated labor cost limitation of ¥500,000 is considered unscheduled work. The Contractor shall notify the COR and the

Contracting Officer (CO) if occurs.

1.3.2. The Contractor is responsible for removing snow from access roads and driveways at the plant to ensure deliveries can be made and operations continue.

1.4. CONTRACTOR FURNISHED BENCHSTOCK MATERIALS.

1.4.1. The Contractor is responsible for developing and maintaining adequate level of stock materials. The stock materials shall be purchased and furnished by the Contractor to be used under the contract. All stock materials shall be procured by the Contractor in accordance with paragraph 1.5.1. below.

1.4.1.1. Inventory Record. The Contractor and the COR shall conduct a quarterly joint inventory for the stock materials. The Contractor shall create and maintain the stock material inventory record, which reflects the material description, unit cost, and transaction history and current balance on hand. All stock materials shall be procured by the Contractor in accordance with paragraph 1.5.1 below

1.5. BENCHSTOCK MATERIALS.

1.5.1. All materials procured under the contract, required to sustain continued operation and maintenance of the

Government owned incinerator in support of CLIN x001, shall be paid under CLIN x002.

1.5.1.1. This paragraph refers to the benchstock materials furnished by the Contractor under CLIN x002, thus labor hours to repair and replace parts shall be included in Operation and Maintenance services under CLIN x001 that includes the minor repair service. The Contractor shall procure all items as required, competitively and at the best market prices obtainable in line with the urgency of delivery requirement. The Contractor shall maintain documented proof of competition from at least three (3) sources on all purchases exceeding the yen equivalent of

$3,000. The Contractor shall get the approval of the COR prior to the purchase of any item, which can be individually procured with a unit price of over ¥100,000. The COR will obtain the Contracting Officer’s prior approval for any items exceeding $3,000 in estimated unit cost.

1.5.2. The Contractor shall procure all materials, competitively and at the best market prices. In case competition cannot be obtained, the Contractor is required to submit a proof of non-availability of competition.

Any discounts and rebates on materials as obtained by the Contractor shall be credited to the Government.

1.5.3. All the materials thus procured shall be paid at the net purchase cost on a monthly basis by the

Government. The Contractor's invoice shall include a listing of all the materials procured by material description, quantity, unit, total purchase costs, original copy of each delivery ticket, sales slip or other documentation of proof that the material was procured at the best market price.

1.5.4. The materials, parts, and supplies purchased shall be of equal or greater quality than the materials to be replaced. Replacement materials shall be standard products from manufacturers regularly engaged in the production of such materials, parts, and supplies.

1.5.5. Each purchased material shall be inspected and accepted by the COR upon delivery and title thereto shall transfer to the Government upon acceptance.

1.6. SCHEDULE. (Adobe “pdf” file)

1.6.l. Work Management and Scheduling. The Contractor's work schedules shall be prepared and coordinated to provide total management, operation, maintenance and repair to avoid adverse impact on the refuse incinerator plant operation to the maximum extent practicable.

1.6.1.1. Annual Work Scheduling. The Contractor shall develop the Annual Work Schedule for the performance under this contract. The schedule shall be submitted to the COR for review and approval not later than ten (10) working days after award of contract. The Contractor shall coordinate with and obtain approval from the COR for any changes to the schedule.

1.6.1.2. Monthly Work Schedule. The Monthly Work Schedule shall contain all scheduled work from the

Annual Work Schedule with known additional work. The first month’s schedule shall be submitted to the COR for review along with the Annual Work Schedule, which is ten (10) working days after award of contract. The remaining Monthly Work Schedules shall be submitted to the COR for review and approval not later than ten

(10) days before the beginning of each month.

1.6.1.2.1. The Monthly Work Schedule shall indicate the specific task to be performed, the date it is to be performed, the location where it is to be performed and the estimated man- hours required for each task.

The schedule shall be sufficiently detailed to enable the COR to locate and observe the ongoing work if desired.

1.6.1.2.2. The Contractor shall obtain approval from the COR for revisions or changes to any schedules a minimum of eight (8) work hours in advance. The Contractor shall submit reasons for changes in writing to the COR to support the COR’s approval.

1.7. REPORTS (Adobe “pdf” file)

1.7.1. Operational Logs. The Contractor shall prepare daily and monthly operational logs in accordance with manufacturer’s operation manuals. The Contractor shall retain the logs at the refuse incinerator plant facility for review by the COR upon request. Daily logs shall be completed each day by the close of the following workday.

The monthly log shall be completed within five (5) days from the start of the following month.

1.7.2. Monthly Report. The Contractor shall submit the monthly reports that describe records, as a minimum, hour of incineration, volume incinerated, ash volume, operation hour of shredder, electric power consumed, water consumed, fuel consumed, chemical consumed and volume of transferred hot water. The Monthly Report shall be submitted to the COR each month with the Contractor's monthly invoice.

1.7.3. Repair and Replacement Report. The Contractor shall submit reports for all repair, including Minor

Repair and Replacement, para 1.2.3. above and Other than Minor Repair and Replacement, para 1.3.1. above, to the COR with the Contractor’s monthly invoice, which consist of, but not limited to date of work, area of repair, defective conditions and malfunctions, major parts replaced, sketches of details and photos, man hour of labor, material procured for the work, and statement of warranty if para 1.8. below applies.

1.8. Commercial Warranty. The Contractor agrees to provide the most favorable commercial warranties against the repaired item/equipment that the manufacturer provides to any customer for the types of items or repaired items furnished under this contract. The Government reserves the right to reject any unserviceable or substandard item/repair and to require replacement with a serviceable like item/repair or acceptable quality item/repair or to require full credit for the item/repair. The Contractor shall maintain records of all warranted items/repairs to include item description, location, manufacturer and model data serial numbers and expiration dates of the warranties or guarantees.

1.9. MATERIAL APPROVAL. Substitute materials required to perform repairs or replacement shall be approved by the Contracting Officer through COR’s technical review on AF Form 3000, Material approval submittal.

1.10. GENERAL INFORMATION

1.10.1. QUALITY CONTROL. The Contractor shall use the existing quality program to ensure management, operation and maintenance of the refuse incinerator plant facility is performed in accordance with manufacturer’s operation manuals, JEGS and commonly accepted commercial practices.

1.10.2. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

1.10.3. GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.10.4. HOURS OF OPERATION.

1.10.4.1. Hours of Operation. The Contractor shall perform the services required under this contract during the following hours: Monday through Sunday, from 0000 to 2400 hours, except U.S. recognized holidays listed in Para 1.10.4.3.

1.10.4.2. Normal Duty Hours. The normal duty hour is from 0000 thru 2400 hours.

1.10.4.3. Non-Operating Days. The Contractor is not required to operate the refuse incinerator plant facility on the following listed days, however, shall be on site at all times in case of emergency.

New Year’s Day 1 January

Independence Day 4 July

1.10.5. SECURITY REQUIREMENTS.

1.10.5.1. The Contractor employees will be issued base passes (identification cards), which shall be carried by the individual bearers at all times while on United States Government premises. The Contractor shall submit written requests for issuance of base passes to the Contracting Officer and shall be responsible for all base passes issued to his/her employees and employees of any subcontractors. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon termination of employment or completion of the contract.

1.10.5.2. Physical Security. The Contractor shall be responsible for safeguarding all the Government property provided for the Contractor’s use at all times.

1.10.5.3. Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated.

1.10.5.4. The Contractor shall immediately report to the COR any occurrences of lost or duplicated keys.

1.10.5.5. In the event keys, other than master keys, are lost or duplicated, the Contractor will be required, upon written direction of the Contracting Officer, to rekey or replace the affected lock(s). The Government, however at its option, may replace the affected lock(s) or perform rekeying and deduct the cost incurred from the monthly payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that affected system shall be replaced by the Government and the total cost incurred will be deducted from the monthly payment due to the Contractor.

1.10.5.6. The Contractor shall prohibit the use of keys issued by the Government by any persons other than the

Contractor’s employees and the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in performance of assigned work in those areas.

1.10.5.7. Lock Combinations. The Contractor shall control access to the Government provided lock combinations to preclude unauthorized entry.

1.10.6. SPECIAL QUALIFICATIONS.

1.10.6.1. Project Manager. The Contractor shall provide a Project Manager (PM) who shall act fully on behalf of the Contractor on all matters relating to daily operation of this contract and perform overall management of the entire work requirements. The Project Manager shall meet the qualification of “Technical Manager of the

Refuse Treatment Plant (ごみ処理施設技術管理士)” in accordance with “Waste Management and Public

Cleansing Law (廃棄物の処理及び清掃に関する法)”, therefore PM shall possess a certificate of the

“Technical Manager” as required in the aforementioned law. The name of this person, and Assistant Project

Manager (APM), who shall act for the Contractor when the Project Manager is absent, shall be designated in writing to the Contracting Officer. APM is required to possess the same level of certification as the PM.

1.10.6.2. Either the PM or an APM shall be present at the refuse incinerator plant at all times during normal duty hours. Other than normal duty hours, the PM or APM shall be available within two (2) hours.

1.10.6.3. The PM and APM shall be designated in writing within five (5) days after notice of award and upon change of personnel. The letter of designation shall be supported by the copy of certificates/licenses and record of experience as proof of their qualifications. The required licenses/certificates shall be current and updated when the changes occur.

1.10.6.4. The PM and APM must be able to read, write, speak and understand English, or provide a translator.

1.10.6.5. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.10.6.5.1. The Contractor employees shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

1.10.6.5.2. The Contractor is required to provide employees who have the following listed certificates/licenses at all times during the normal working hours. The Contractor shall submit a list with the employee’s name, name of licenses/certificates with a copy of the licenses/certificates, date obtained and validation. The list and copy of licenses/certificates with the face picture shall be displayed on the wall of office area in the refuse incinerator plant facility during the period of contract for the COR inspection. The required licenses/certificates shall be current and updated when the changes occur.

1. Technical Manager of the Refuse Treatment Plant (ごみ処理施設技術管理士)

2. Chief Electric Engineer, Class 3 (第３種電気主任技術者)

3. Hazardous Material Handler, Otsu Group 4 (危険物取扱者 乙種 4種)

4. Individual being trained exclusively for Operation, Inspection, and Demolition Works at Refuse

Incinerator Plant IAW para 34 thru 36 of Article 36 of Ordinance of Labor Safety and Hygiene (労働安全

衛生規則第 36条第 34～36号の規定に基づき廃棄物焼却施設内における運転、点検等作業及び

解体作業に関する特別教育修了者)

5. Supervisor of Anoxic Area Work (酸素欠乏危険作業主任者)

6. Crane Operator (below 5 ton) (クレーンオペレーター、５トン未満)

7. *Forklift Operator or Small-sized Special Motor Vehicle Operator such as Payloader (フォークリフト

運転手 或いはペイローダー等小型特殊免許取得者)

8. **Supervisor of Specified Chemical Substance (特定化学物質等作業主任者：ダイオキシン取り扱

い者を含む)

Notes: *Optional or required only when it is determined by the Contractor that these equipments are necessary in the course of the operation.

**Only the licensed personnel shall perform the dioxin and other chemical analysis tests as required in paragraph 1.1.3 (Analysis Reports). The subject full tasks can be delegated to the licensed company if no one in the Contractor’s company meets the license requirement, however the

Contractor shall submit a copy of license with the personnel and the name of the company for delegation.

1.10.6.5.3. Tank Custodian. The Contractor shall take “Tank Custodian” training at Bldg 4137, 374

LRS/LGRF with COR’s coordination, and the Contractor shall keep required record of fuel tank (date of refueling, amount used, fuel level, etc.).

1.10.7. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The Contractor shall comply with additional energy policies upon notification by the Contracting

Officer.

1.10.8. PHASE-OUT PLAN

1.10.8.1. Phase Out/Expiration Transition Tasks. The Contractor shall assist the Government in transitioning into the follow-on contract upon notification of expiration of the current contract. As part of this transition, the Contractor shall insure that management, operation and maintenance services are followed through the full term of the contract. The Contractor shall not defer any required maintenance procedures scheduled during the final contract period for the purpose of avoiding responsibility or transferring responsibility to the succeeding party. During the final seven (7) days of the contract, the Contractor shall permit personnel specified by the Contracting Officer to observe any and all operations performed under the terms of the contract.

1.10.8.2. Scheduling. The Contractor shall develop a phase-out schedule within ten (10) working days after the date of the notice of expiration of this contract.

1.10.8.3. Training for the Government Personnel and/or Follow-On Contractor. The Contractor shall provide a minimum of 80 hours of training for maintenance people as named by the Government. Training topics shall include operation and maintenance responsibilities and functions for the refuse incinerator plant facility and equipment.

1.10.8.4. The Contractor shall furnish all follow-on training beginning with the contract award for the follow-on contract and before the completion date of this contract. The training shall continue until the specified number of training hours has been furnished; even beyond the last date of the performance period for this contract, if necessary. The exact schedule for all training shall be coordinated with the COR. The requirements of this paragraph shall be furnished as a basic part of this contract, without further cost to the Government. In the event the Government does not exercise options, such training shall take place at the end of the last option, which is exercised.

1.10.8.5. The Contracting Officer will determine that all expiration transition tasks have been satisfactorily completed and will review and recommend final payment for the contractor.

1.11. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEES COMBATANT COMMANDER. Services requirements under this PWS are not determined essential to be performed during a crisis.

1.12. Controlled Medical Burns

1.12.1. Medical Group will ensure that the chain of custody is intact during transport, delivery, and incineration of controlled substances. The Medical Group authorized agent will take the controlled substances to the incinerator facility as required below, and shall implement compliance with current Air Force protocols to: a) dispose of controlled substances; and b) ensure the incineration process meets legal procedures that witness the incineration and complete destruction of controlled substances. Medical Group staff will need to document the destruction of the drugs in accordance with their protocols.

1.12.2. The Medical Group is responsible for removing substances from glass, plastic and metal containers prior to incineration. The maximum quantity of controlled substanceis one 55-gallon drum per event and one event every two weeks.

1.13. CONTRACTOR FULL-TIME REPORTING

1.13.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.13.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October each calendar year. Contractors may direct questions to the CMRA help desk.

1.13.2.1. Reporting Period: Contractors are required to input data by 31 October of each year.

1.13.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.13.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. SERVICES SUMMARY

PERFORMANCE OBJECTIVE SOW

PARAGRAPH

PERFORMANCE THRESHOLD

1. Operation & Maintenance including minor repair

1.1 thru 1.2. 98% of the required operations and maintenance are completed satisfactorily

2. Unscheduled Work 1.3. 100% of the unscheduled work are completed satisfactorily

3. Stock Materials 1.4. 100% of the stock material inventory record are maintained properly

4. Work Schedule and Reporting

Requirements

1.6. and 1.7. 100% of the work schedule, operational logs, reports are accomplished

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED PROPERTY

3.1.1. General Information. The Government shall furnish or make available facility described in paragraph below. No hazards have been identified for which work-around have been established. Should a hazard be subsequently identified, the Government corrects hazards according to base-wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for the correction will not be assigned to the facility provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facility as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with the local laws and regulations for the protection of their employees is exclusively the obligation of the Contractor. Further, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities.

3.1.2. Government Furnished Facility Information. The Government will furnish the Contractor the following facility:

Facility No. 1526

Refuse incinerator plant:

Manufacturer: Takuma Co., Ltd.

Model: SDB-0305* with Bag Filter

Stoker-fired and Automatic Batch Furnace

(ストーカ式機械化バッチ炉)

Manufactured Year: 1984

Burning Capacity: 11 Ton/8 hours per incinerator

Ignition Fuel: Diesel

Qty: 2 EA

Dimensions: 204,342 SF

Office Area: 324 SF (29 SM)

Bathing/Bath Room Area: 88.56 SF (8.2 SM)

Locker/Resting Room Area: 181.44 SF (16.8 SM)

* Note: Operable for 24 hours-a-day

3.1.3. The Government furnished facility shall be used only in the performance of this contract. The Contractor shall not use the Government furnished facility to work on any project, proposal, or bid that does not relate to this contract.

3.1.4. Modifications to Government furnished Facility. Before making any modifications to the office area, bathing/bath room and locker/resting room area of the Government furnished facility, even if at the expense of the Contractor, the Contractor shall obtain prior approval from the COR. The Contractor shall return the office area, bathing/bath room area and locker/resting room area to the Government in the same condition as received, fair wear and tear and approved modifications are acceptable.

3.1.5. Facility Abuse. The Contractor shall notify the COR of all suspected facility abuse or vandalism. The

Government will determine validity of all suspected facility abuse or vandalism. Unless damage repairs can be classified as Emergency repairs, the Contractor shall not begin repair unless directed by the Contracting Officer.

The Contractor shall provide the COR with written cost estimates of repair of all suspected facility abuse when requested by the COR.

3.1.6. Manufacturer’s Operation Manuals. The Contractor shall store the manufacturer’s operation manuals and other equipment manuals/instructions/drawings for the Government furnished facility in a place that will allow the COR and the Government authorized personnel easy access during the normal duty hours.

3.2. GOVERNMENT FURNISHED SERVICES

3.2.1. Government Furnished Utilities. The Government will provide utilities (electric, water and sewer) at no cost to the Contractor for the sole purpose of accomplishment of this contract.

3.2.2. Fuel. The Government will provide diesel fuel for holding the tank at the refuse incinerator plant facility, which is for ignition of incinerator plant. The Contractor shall maintain and monitor fuel levels in the tank and shall request diesel fuel through COR as needed.

3.2.3. Telephone Services. The Government will provide access to at least one Class C (base only) line in the office area at the refuse incinerator plant facility for official calls use only.

3.2.4. The Government shall, without cost to the Contractor, supply reasonable amounts of water and electricity required to perform the requirements of this PWS. The Government will provide, for emergency purposes only, the following services by dialing DSN 911. In the event of a medical emergency, accident, or injury involving the Contractor personnel during performance of duties under this contract, services will be rendered in order to save life or to stabilize for transportation to a local medical treatment facility. The

Contractor shall reimburse the Government for the emergency medical services at the prescribed rate. Any time the Contractor uses one (1) of the above services; the Contractor shall immediately report it to the COR and follow up with a written report of all the details within 48 hours.

a. Security Police

b. Fire Protection

c. Hospital Emergency

APPENDICES

A. Histrical Workload

B. Equipment layout of each floor

C. Chapter 2, Japan Environmental Governing Standards (JEGS)

APPENDIX

A

HISTORICAL WORK LOAD

1 . Historical Workload includes expected repair schedule.

TASK QUANTITY* UNIT TOTAL PER YEAR

Incineration of Refuse 384 TONS MO 4,609 TONS

Routine Maintenance 300 HOURS MO 3,600HOURS

* The estimated workload quantity in Quantity column are averaged numbers from data recorded.

2. Minor repair/ replacement work (labor cost not exceeding ¥500,000/task) data.

Month/Year Number of repair

/Replacement work Total man hour

1 May13 10 95 MH

2 Jun 13 5 35 MH

3 Jul 13 0 0 MH

4 Aug 13 1 1 MH

5 Sep 13 5 41 MH

6 Oct 13 4 82 MH

7 Nov 13 3 27 MH

8 Dec 13 3 19 MH

9 Jan 14 4 27 MH

10 Feb 14 2 18 MH

11 Mar 14 5 41 MH

12 Apr 14 4 97 MH

13 May 14 8 106 MH

14 Jun 14 6 56 MH

15 Jul 14 4 64 MH

16 Aug 14 14 154 MH

17 Sep 14 9 121 MH

18 Oct 14 3 50 MH

19 Nov 14 6 107 MH

20 Dec 14 4 53 MH

APPENDIX B

DRAWINGS

EQUIPMENT LAYOUT OF EACH FLOOR FOR REFUSE INCINERATOR PLANT

AT YOKOTA AIR BASE

PAGE TITLE

B-1 B1F Equipment Layout

B-2 1F Equipment Layout

B-3 2F Equipment Layout

B-4 3F Equipment Layout

B-5 Equipment Layout Section View

B-1

B-2

B-3

B-4

B-5

APPENDIX C

Chapter 2, Japan Environmental Governing Standardas (JEGS)

December 2012, Page 5 through 22

NOTE: Whole JEGS is referable at:

http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environmental%20Governi ng%20Final.pdf or http://www.mod.go.jp/j/approach/chouwa/index.html http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environmental%20Governing%20Final.pdf http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environmental%20Governing%20Final.pdf http://www.mod.go.jp/j/approach/chouwa/index.html

DEPARTMENT OF DEFENSE

JAPAN ENVIRONMENTAL

GOVERNING STANDARDS

December 2012

ISSUED BY

HEADQUARTERS, U.S. FORCES JAPAN

December 2012 Japan Environmental Governing Standards

Chapter 2, Air Emissions 5

C2. CHAPTER 2

AIR EMISSIONS

C2.1. SCOPE

This Chapter contains criteria for air emissions sources. Criteria addressing open burning of solid waste are contained in Chapter 7, “Solid Waste.” Criteria addressing asbestos are contained in Chapter 15, “Asbestos.”

C2.2. DEFINITIONS

C2.2.1. Coal Refuse. Waste products from coal mining, cleaning and coal preparation operations (e.g., culm and gob) containing coal, matrix material, clay, and other organic and inorganic material.

C2.2.2. Cold Cleaning Machine. Any device or piece of equipment that contains and/or uses liquid solvent, into which parts are placed to remove soil and other contaminants from the surfaces of the parts or to dry the parts. Cleaning machines that contain and use heated, nonboiling solvent to clean the parts are classified as cold cleaning machines.

C2.2.3. Commercial and Industrial Solid Waste Incinerator (CISWI) Units. Any combustion device that combusts commercial and industrial waste in an enclosed device using controlled flame combustion without energy recovery that is a distinct operating unit of any commercial or industrial facility (including field-erected, modular, and custom incineration units operating with starved or excess air). CISWI units do NOT include Municipal Waste Combustor Units, Sewage Sludge Incinerators, Medical Waste Incinerators, and Hazardous Waste Combustion Units.

C2.2.4. Diesel Engine Generating Unit. Diesel Engine Generating Units that have a combustion rate ≥50 liters (13.2 gallons) per hour when calculated in terms of fuel oil consumption.

C2.2.5. Dioxins. Dioxins defined in this chapter are polychlorinated dibenzofurans (PCDFs), polychlorinated dibenzo-para-dioxins (PCDDs) and coplanar polychlorinated biphenyls (coplanar PCBs).

C2.2.6. Existing Incinerators. Any incinerator constructed on or before 1 December 1997.

C2.2.7. Fossil Fuel. Natural gas, petroleum, coal, and any form of solid, liquid or gaseous fuel derived from such material for the purpose of creating useful heat.

C2.2.8. Freeboard Ratio. The ratio of the solvent cleaning machine freeboard height to the smaller interior dimension (length, width, or diameter) of the solvent cleaning machine.

C2.2.9. Hydrofluorocarbon (HFC). A compound consisting of hydrogen, fluorine, and carbon often used as a replacement for Ozone-Depletion Substances (ODS).

Japan Environmental Governing Standards December 2012

6 Chapter 2, Air Emissions

C2.2.10. Gaseous (Compressed Gas) Engine Generating Unit. Gaseous Engine Generating Units that have the following specifications. The combustion rate of the engine is ≥35 liters/hour when calculated in terms of fuel oil consumption.

C2.2.11. Gasoline Engine Generating Unit. Gasoline Engine Generating Units that have the following specifications. The combustion rate of the engine is ≥35 liters/hour when calculated in terms of fuel oil consumption.

C2.2.12. Incinerator. Any furnace used in the process of burning solid or liquid waste for the purpose of reducing the volume of the waste by removing combustible matter, including equipment with heat recovery systems for either hot water or steam generation.

C2.2.13. Motor Vehicle. Any commercially-available vehicle that is not adapted to military use which is self-propelled and designed for transporting persons or property on a street or highway, including but not limited to passenger cars, light duty vehicles, and heavy duty vehicles.

C2.2.14. Municipal Waste Combustion (MWC) Units. Any equipment that combusts solid, liquid, or gasified municipal solid waste (MSW) including, but not limited to, field-erected MWC units (with or without heat recovery), modular MWC units (starved-air or excess-air), boilers (for example, steam generating units), furnaces (whether suspension-fired, grate-fired, mass-fired, air curtain incinerators, or fluidized bed-fired), and pyrolysis/combustion units.

Municipal waste combustion units do NOT include pyrolysis or MWC units located at a plastics or rubber recycling unit, cement kilns that combust MSW, internal combustion engines, gas turbines, or other combustion devices that combust landfill gases collected by landfill gas collection systems.

C2.2.15. Municipal Solid Waste (MSW). Any household, commercial/retail, or institutional waste. Household waste includes material discarded from residential dwellings, hotels, motels, and other similar permanent or temporary housing. Commercial/retail waste includes material discarded by stores, offices, restaurants, warehouses, nonmanufacturing activities at industrial facilities, and other similar establishments or facilities. Institutional waste includes materials discarded by schools, hospitals (nonmedical), nonmanufacturing activities at prisons and government facilities, and other similar establishments or facilities. Household, commercial/retail, and institutional waste does include yard waste and refuse-derived fuel.

Household, commercial/retail, and institutional waste does not include used oil; sewage sludge;

wood pallets; construction, renovation, and demolition wastes (which include railroad ties and telephone poles); clean wood; industrial process or manufacturing wastes; medical waste; or motor vehicles (including motor vehicle parts or vehicle fluff).

C2.2.16. New Incinerators. Any new Waste or Specified Waste Incinerator built on or after 2 December 1997.

C2.2.17. Ozone-Depleting Substances (ODS). Those substances listed in Table C2.T1.

C2.2.18. Pathological Waste. Waste material consisting of only human or animal remains, anatomical parts, and/or tissue, the bags/containers used to collect and transport the waste material, and animal bedding (if applicable).

Chapter 2, Air Emissions 7

C2.2.19. Perfluorocarbon (PFC). A compound consisting solely of carbon and fluorine often used as a replacement for ODS.

C2.2.20. Process Heater. A device that is primarily used to heat a material to initiate or promote a chemical reaction in which the material participates as a reactant or catalyst.

C2.2.21. Pyrolysis. The endothermic gasification of hospital waste and/or medical/infectious waste using external energy.

C2.2.22. Specified Waste Incinerator. A waste incinerator with a hearth area ≥0.5 m2 (5.38 ft2) or an incineration rate ≥50 kg/hr (110 lbs/hr).

C2.2.23. Soot and Dust. Particulate matter generated from combustion.

C2.2.24. Stack. Any point in a source covered by criteria contained in C2.3.1, C2.3.2, C2.3.2.5, C2.3.4, or C2.3.5 designed to emit pollutants.

C2.2.25. Steam/Hot Water Generating Unit. A device that combusts any fuel and produces steam or heats water or any other heat transfer medium. This definition does not include nuclear steam generators or process heaters.

C2.2.26. Substantially-Modified. Any modification to a facility/building, the cost of which exceeds $1 million, regardless of funding source.

C2.2.27. Vapor Cleaning Machine. A batch or in-line solvent cleaning machine that boils liquid solvent which generates solvent vapor that is used as a part of the cleaning or drying cycle.

C2.2.28. Volatile Organic Compound (VOC). Any organic compound (excluding substances which are not a source for the generation of suspended particulate matter or oxidants) that is emitted into the atmosphere and is in gaseous form at the time when scattered.

C2.2.29. Waste Incinerator. Any incinerator with a grate area ≥2 m2 (21.5 ft2) or an incineration rate ≥200 kg/hr (441 lbs/hr), and which burns solid or liquid waste to reduce volume by removing combustible matter, including equipment with heat recovery systems for either hot water or steam generation.

C2.2.30. Wood Residue. Bark, sawdust, slabs, chips, shavings, mill trim, and other wood products derived from wood processing and forest management operations.

C2.3. CRITERIA

C2.3.1. Steam/Hot Water Generating UnitsSteam/Hot Water Generating Units with a heating area ≥10 m2 (107.6 ft2), or with a burner combustion rate of ≥50 liters (13.2 gallons) per hour when calculated in terms of fuel oil consumption, must comply with the standards provided in Tables C2.T2, C2.T3 and C2.T4.

C2.3.1.1. Air Emission Standards. The following criteria apply to units with a maximum design heat input capacity ≥10 million BTU/hr.

8 Chapter 2, Air Emissions

C2.3.1.1.1. Steam/hot water generating units and associated emissions controls, if applicable, must be designed to meet the emission standards for specific sized units shown in Table C2.T5 at all times, except during periods of start up, shut down, soot blowing, malfunction, or when emergency conditions exist.

C2.3.1.1.2. For units combusting liquid or solid fossil fuels, fuel sulfur content (weight percent) and higher heating value will be measured and recorded for each new shipment of fuel. Use these data to calculate sulfur dioxide (SO2) emissions and document compliance with the SO2 limits using the equation in C2.3.10. Alternatively, install a properly calibrated and maintained continuous emissions monitoring system to measure the flue gas for SO2 and either oxygen (O2) or carbon dioxide (CO2).

C2.3.1.2. Air Emissions Monitoring. Steam/hot water generating units subject to opacity or nitrogen oxides (NOX) standards in C2.T5 must have a properly calibrated and maintained continuous emissions monitoring system (CEMS) to measure the flue gas as follows:

C2.3.1.2.1. For units with a maximum design heat input capacity >30 million BTU/hr: Opacity, except that CEMS is not required where gaseous or distillate fuels are the only fuels combusted.

C2.3.1.2.2. For fossil fuel fired units with a maximum design heat input capacity >100 million BTU/hr: NOX and either O2 or CO2.

C2.3.2. Incinerators. The following requirements do not apply to incinerators combusting hazardous waste or munitions. Refer to Chapter 6, “Hazardous Waste,” for information regarding hazardous waste disposal and incineration.

C2.3.2.1. Commercial and Industrial Solid Waste Incinerators (CISWI). All CISWI units must comply with the applicable emission standards in Table C2.T8 and operating limits in Table C2.T9 (see also paragraph C2.3.2.5).

C2.3.2.2. Municipal Waste Combustion (MWC) Units. Each MWC unit must comply with the applicable emission standards in Table C2.T8 and operating limits in Table C2.T9.

C2.3.2.3. Sewage Sludge Incinerators. All sewage sludge incinerators that commenced construction on or after 1 October 1994 or that were substantially modified since 1 October 1994 and that burn more than 1 ton per day (tpd) of sewage sludge or more than 10% sewage sludge, must also be designed to meet a particulate emission limit of 0.65 g/kg dry sludge (1.30 lb/ton dry sludge) and an opacity limit of 20% at all times, except during periods of start up, shut down, malfunction, or when emergency conditions exist.

C2.3.2.4. Medical Waste Incinerators (MWI). The following standards apply to all units.

These requirements do not apply to any portable units (field deployable), pyrolysis units, or units that burn only pathological, low-level radioactive waste, or chemotherapeutic waste. Refer to Chapter 8, “Medical Waste Management,” for other requirements pertaining to medical waste management.

Chapter 2, Air Emissions 9

C2.3.2.4.1. All MWI must be designed and operated according to the following good combustion practices (GCP):

C2.3.2.4.1.1. Unit design: dual chamber.

C2.3.2.4.1.2. Minimum temperature in primary chamber: 760-871°C (1400- 1600°F).

C2.3.2.4.1.3. Minimum temperature in secondary chamber: 982-1204°C (1800- 2200°F).

C2.3.2.4.1.4. Minimum residence time in the secondary chamber: 2 seconds.

C2.3.2.4.1.5. Incinerator operators must be trained in accordance with applicable Service requirements.

C2.3.2.5. Additional Air Emission Monitoring for Waste and Specified Waste Incinerators. Waste and Specified Waste Incinerators must be monitored for hazardous air pollutants and dioxins in accordance with the standards in Table C2.T2, C2.T3, and C2.T6.

C2.3.2.5.1. Hazardous Air Pollutant Monitoring. Installations that operate Waste Incinerators must monitor the hazardous air pollutants listed in Table C2.T2 twice a year.

C2.3.2.5.2. Dioxin Monitoring. Installations that operate Waste or Specified Waste Incinerators must monitor dioxin emissions listed in Table C2.T6 at least annually.

Additionally, ash from Waste and Specified Incinerators must be tested at least annually, and must have dioxin levels of 3.0 ng-TEQ/g or less. Ash not meeting this standard must be disposed of as a hazardous waste in accordance with Chapter 6, “Hazardous Waste.”

C2.3.3. Perchloroethylene (PCE) Dry Cleaning Machines. The following requirements apply to all dry cleaning machines. These requirements do not apply to coin-operated machines.

C2.3.3.1. Emissions from PCE dry cleaning machines installed before 1 October 1994 that use more than 2,000 gallons per year of PCE (installation wide) in dry cleaning operations, must be controlled with a refrigerated condenser, unless a carbon absorber was already installed.

The temperature of the refrigerated condenser must be maintained at ≤7.22°C (45°F). Dry cleaning machines and control devices must be operated according to manufacturer recommendations.

C2.3.3.2. All PCE dry cleaning systems installed on or after 1 October 1994 must be of the dry-to-dry design with emissions controlled by a refrigerated condenser. The temperature of the refrigerated condenser must be maintained at ≤7.22°C (45°F). Dry cleaning machines and control devices must be operated according to manufacturer recommendations.

C2.3.4. Chromium Electroplating and Chromium Anodizing Tanks. Electroplating and anodizing tanks must comply with one of the three methods below for controlling chromium emissions. Implement one of the following methods that is most appropriate to suit local conditions:

10 Chapter 2, Air Emissions

C2.3.4.1. Option 1: Limit chromium emissions in the ventilation exhaust to 0.015 milligrams per dry standard cubic meter (mg/dscm). Control devices/methods must be operated according to manufacturer recommendations.

C2.3.4.2. Option 2: Use chemical tank additives to prevent surface tension of the electroplating or anodizing bath from exceeding 45 dynes per centimeter (cm) as measured by a stalagmometer or 35 dynes/cm as measured by a tensiometer. Measure the surface tension prior to the first initiation of electric current on a given day and every 4 hours thereafter.

C2.3.4.3. Option 3: Limit chromium emissions to the maximum allowable mass emission rate (MAMER) calculated using the following equation: MAMER = ETSA x K x 0.015 mg/dscm, where: MAMER = the alternative emission rate for enclosed hard chromium electroplating tanks in mg/hr; ETSA = the hard chromium electroplating tank surface area in square feet (ft2); K = a conversion factor, 425 dscm/(ft2-hr).