Attach_1-PWS_13_Nov_14.pdf

Solicitation No. FA5209-15-R-0003

Attachment 1

PERFORMANCE-BASED WORK STATEMENT

FOR

ANNUAL INSPECTION OF HOISTS AND HYDRAULIC LIFTS

FOR YOKOTA AB AND TAMA ANNEX, JAPAN

29 Oct 2014

PERFORMANCE-BASED WORK STATEMENT

FOR

ANNUAL INSPECTION OF HOISTS AND HYDRAULIC LIFTS

FOR YOKOTA AB AND TAMA ANNEX

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION: The Contractor shall provide all necessary personnel, supervision, equipment, tools, materials, vehicles, and other items and services necessary to perform annual inspection of hoists and hydraulic vehicle lifts in accordance with applicable Japanese Environmental Governing Standards

(JEGS), Japanese laws, pertinent regulations and commercial standards and practices. The Contractor shall accomplish all services below to meet the requirements of this Performance-based Work Statement (PWS). The list of hoists and lifts covered by this contract is shown in Appendix A.

1.1. Applicable Regulations and Standards: All services and materials shall at a minimum conform to the following regulations and standards:

a. Japanese Industrial Standards (JIS).

(1) Manually Operated Chain Lever Hoists, JIS B 8819-1996

(2) rated capacity, rated speeds and slewing radius of cranes, JIS B 8820-2004

(3) Electric Wire Rope Hoists, JIS C 9620-2012

(4) Lift for Automobiles, JIS D 8107-1994

(5) Lift above Ground for Automobiles, JIS D 8108-1987

b. Occupational Safety and Health Administration (OSHA).

(1) OSHA Standards, 1910-67 Vehicle mounted elevating and rotating work

(2) OSHA Standards, 1910-179 Overhead and gantry cranes

c. Air Force Instructions

(1) AFI 91-203 Air Force Consolidated Occupational Safety Instruction

d. Manufacturers Specifications/Instructions

1.2. Basic Services: The Contractor shall inspect the following items for hoist, mono-rail, turn table and hydraulic vehicle lifts at each building in accordance with the above listed regulations and standards.

1.2.1. Annual Inspection: The Contractor shall perform annual inspections according to items listed in “1.1 Applicable

Regulations and Standards.”

1.2.2. Affixed Test Data: The Contractor shall affix test data to the controller of the hoist. If the test data cannot be affixed in this manner, the Contractor will install a tag near the controller of the electric driven hoists and at the chain for manual type after finish. Affixed test data shall include the date, safety load and test weight. All tags shall be plates made of rigid metallic materials.

2. SUBMITTALS AND REPORTS

2.1. Work Schedule: The Contractor shall submit an inspection schedule (in English and Japanese) to the Contracting

Officer’s Representative (COR) for approval within (5) calendar days after award of contract. The contractor shall not perform any inspection before approval of the schedule.

2.2. Reports: The Contractor shall submit a report (in English and Japanese) in checklist form at Appendix B or equivalent checklist to include all services performed and the materials used to the COR within two (2) calendar days after completion of service and two (2) copies for each building. In the event of inspection failure, the contractor shall submit a report detailing the recommendation of required work to repair or replace defective items with an estimated cost.

3. GENERAL INFORMATION

3.1. Quality Assurance. The Government will evaluate the Contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the Contractor’s on-base performance periodically through intermittent on-site inspections in accordance with Work Schedule and 100% inspection of manifests.

3.2. Hours of Operation.

3.2.1. Normal Working Hours. The Contractor shall perform the contract services between the hours of 0730 to 1630, Monday through Friday including Japanese holidays, but excluding US legal holidays.

3.2.2. Recognized US Holidays. The recognized US legal holidays* are listed below:

1 January New Year's Day

3rd Monday of January Martin Luther King Jr's Birthday

3rd Monday of February Washington's Birthday

Last Monday of May Memorial Day

4th July Independence Day

1st Monday of September Labor Day

2nd Monday of October Columbus Day

11th November Veterans Day

4th Thursday of November Thanksgiving Day

25th December Christmas Day

* Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

3.3. Base Passes. The Contractor’s employees will be issued base passes (identification cards), which shall be carried by the individual at all times while on Yokota Air Base and Tama Annex. The Contractor shall submit written requests for issuance of base passes to the Contracting Officer (CO) and shall be responsible for all base passes issued to his/her employees. The Contractor shall return all base passes to the Japanese Pass Section at Yokota Air Base upon completion of the contract.

4. PERSONNEL REQUIREMENTS.

4.1. Contract Manager (CM): The Contractor shall provide a CM who shall be responsible for the performance of the work. The name of this person and alternate(s) shall be designated in writing to the CO within five (5) calendar days after contract award.

4.1.1. The CM and/or alternate, upon notification, shall be available during normal duty hours within two (2) hours to meet on the installation with the COR to discuss inspections.

4.1.2. The CM and alternate(s) must be able to read, write, speak, and understand English, or provide a translator.

4.2. Contractor Employees. The Contractor shall not employ persons for work on this contract, if he/she is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.2.1. The Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee's names. The Contractor shall adhere to all base safety and traffic regulations and policies.

4.2.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies of the Department of the Air Force.

4.2.3. The Contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform under this contract; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.3. Contractor Manpower Reporting Language for Contract Performance Work Statement.

4.3.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site.

The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.3.2. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year

(FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.”

4.3.2.1 Reporting Period: Contractors are required to input data by 31 October of each year.

4.3.2.2 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars.

At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.3.2.3. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5. Service Summary (SS): The contract service requirements are summarized into performance objectives that relate directly to mission essential items. The following SS identifies the performance objectives and performance thresholds for critical task associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS Number and

Performance Objective

PWS

Paragraph

Performance Threshold

1. Annual Inspection

1.2.1

1.2.2

95% of required inspect at scheduled time/date and affix test data at time of load test are completed satisfactory per year.

2. Submittals and Reports 2.2 95% of the required submission of report within timeframe per year.

6. GOVERNMENT- FURNISHED SERVICES.

6.1. The Government will provide, for emergency purposes only, the following services:

a. Security Police Telephone 911 or 225-7227

b. Fire Protection Telephone 911

c. Hospital Emergency (Reimbursable expense) Telephone 911

Any time the Contractor uses one of the above services, the Contract Manager (CM) shall immediately report to the COR with all of the details. The CM will be required to submit, in writing, within two (2) working days, the details surrounding the use of the service to the CO.

6.2. Damage. The Contractor shall exercise care not to damage any facilities and grounds at Yokota Air Base and Tama

Service Annex, Japan. Any damages determined to have been caused by the Contractor shall be repaired by the Contractor at no expense to the Government. The Contractor shall be responsible for verification of the job site and the existing conditions.

6. APPENDIXES.

A. Equipment Schedule

BLDG NO. ITEM

DESCRIPTION

CAPACITY REMARKS

YOKOTA AB HOIST

85 Electric Driven Type 3 ton x 1 ea Mitsubishi-denki

202 Electric Driven Type 0.5 ton x 6 ea Kito

Electric Driven Type 5 ton x 2 ea Kito

584 Electric Driven Type 2 ton (4000 lbs.) x 1 ea

Hitachi

650 Manual Type 3 ton x 1 ea

Manual Type 3 ton x 1 ea

Manual Type 3 ton x 1 ea

Manual Type 3 ton x 1 ea

753 Manual Type 1.6 ton x 1 ea Elephant Chain Block

Manual Type 0.5 ton x 1 ea

756 (Electrical Systems) Electric Driven Type 2 ton x 2 ea Hitachi

756 (Power Production) Electric Driven Type 7.5 ton x 1 ea Mitsubishi-denki

804 (2nd FL) Electric Driven Type 0.5 ton x 2 ea Kito

804 (Roof-top) Electric Driven Type 0.5 ton x 1 ea Kito (Jib crane)

820 Electric Driven Type 3 ton x 2 ea Kito

Manual Type 3 ton x 2 ea Kito

Turn Table 2 ea Kito

900 Steel Safety Cable 500 lbs. x 1 ea

906 Electric Driven Type 0.25 ton x 1 ea

907 Electric Driven Type 2 ton x 2 ea Hitachi

Manual Type 2 ton x 2 ea

934 Electric Driven Type 2.5 ton x 1 ea Kito

1221 Electric Driven Type 0.5 ton x 1 ea Kito

1585 (2nd FL) Electric Driven Type 1 ton x 1 ea Kito

1587 Electric Driven Type 2.5 ton x 1 ea Kito (Explosion proof)

4085 Electric Driven Type 0.5 ton x 2 ea

Electric Driven Type 0.5 ton x 2 ea

4100 Manual Type 0.5 ton x 2 ea

4125 Electric Driven Type 3 ton x 2 ea Mitsubishi-denki

4127 Electric Driven Type 3 ton x 1 ea Mitsubishi-denki

4155 Electric Driven Type 1.5 ton x 1 ea

4408 Manual Type 1 ton x 2 ea

TAMA SA HOIST CAPACITY REMARKS

1006 Manual Type 0.5 ton x 1 ea

Manual Type 0.8 ton x 1 ea

1010 Electric Driven Type 1.5 ton x 1 ea

YOKOTA AB HYDRAULIC VEHICLE LIFT

BLDG NO. TYPE QUANTITY

BLDG 85 WORK LIFT 1 unit

ABILITY 1,500 Kg Banzai Co., Ltd.

TABLE DIMENSIONS 1100 x 9000

MAXIMUM HEIGHT 2,600mm

MINIMUM HEIGHT 800mm

LIFT 1,800mm

ELECTRIC MOTOR 3Ø-200v-50Hz, 3.7Kw

ASCENT TIME Approx. 40seconds

DESCENT TIME Approx. 40seconds, Adjustable

CYLINDER 80mmdia. x 550st x 4 pieces

PUMP 140Kg/cm², 12.7L/min

BLDG 85 5 TON HYDRAULIC

LIFT

1 unit

ABILITY 5,000 Kg Banzai Co., Ltd.

LIFT 1,700mm

2.2Kw

BLDG 4125 4 TON HYDRAULIC PIT LIFT 1 unit

ABILITY 4,000 Kg Banzai Co., Ltd.

LIFT 1,700mm

ASCENT TIME Approx. 60seconds

BLDG 4125 10 TON PIT LIFT 1 unit

ABILITY 10,000 Kg Banzai Co., Ltd.

LIFT 450mm

ASCENT TIME Approx. 300seconds

BLDG 4125 4 TON HYDRAULIC

LIFT

3 units

ABILITY 4,000 Kg Banzai Co., Ltd.

LIFT 1,700mm

ASCENT TIME Approx. 55seconds

BLDG NO. TYPE QUANTITY

BLDG 4125 45 TON PIT TYPE FLOOR LIFT 3 units

ABILITY 45 ton Banzai Co., Ltd.

LIFT 1,300mm

2.2Kw x 3

0.4Kw x 2

BLDG 4125 3 TON HYDRAULIC LIFT 2 units

ABILITY 3,000 Kg Banzai Co., Ltd.

LIFT 1,700mm

BLDG 4125 3 TON TWO POST

LIFT

1 unit

ABILITY 3,000 Kg Banzai Co., Ltd.

LIFT 1,700mm

BLDG 4125 28 TON PIT TYPE FLOOR LIFT 1 unit

ABILITY (1st STEP) 14 ton Banzai Co., Ltd.

ABILITY (2nd STEP) 14 ton

LIFT 1,500mm

2.2Kw x 2

0.2Kw

BLDG 4127 WORK LIFT 1 unit

ABILITY 1,500 Kg Banzai Co., Ltd.

TABLE DIMENSIONS 1100 x 9000

MAXIMUM HEIGHT 2,600mm

MINIMUM HEIGHT 800mm

LIFT 1,800mm

3.7Kw

CYLINDER 80mmdia. x 550st x 4 pieces

PUMP 140Kg/cm², 12.7L/min

BLDG 4127 45 TON PIT TYPE FLOOR LIFT 1 unit

ABILITY 45 ton Banzai Co., Ltd.

LIFT 1,300mm

2.2Kw x 3

0.4Kw x 2

B. Crane/Hoist Inspection Checklist

Crane/Hoist No. Type Location Operator Name

Crane/Hoist Capacity Type of Inspection Date Started Date Completed

Item Item Description Condition Inspector's

Initials

1 Bent, cracked, or corroded structural members.

2 Cracked or corroded welds.

3 Loose, broken, missing, or deteriorated, rivets or bolts.

4 Inspect all wire rope for wear, broken wires, corrosion, kinks, damaged strands, crushed or flattened sections, condition of sockets, and dead end connections. Check for proper lubrication and evidence of proper operation of idler sheaves and saddles.

5 Inspect for excessive wear of chains and sprockets. Measure chain stretch of load chains.

6 Inspect hooks for cracks, sharp edges, and distortion. Verify disassembly, inspection, and nondestructive test (NDT) when needed.

7 Inspect tanks, lines, valves, drains, filters, and other components of air systems for leakage and proper operation. (When applicable)

8 Inspect reservoirs, pumps, motors, valves, lines, cylinders, and other components of hydraulic systems for leakage and proper operation. (When applicable)

9 Inspect all brakes and clutches for proper operation. Spot check components for proper adjustment and acceptable wear.

10 Check all controls for proper condition and operation.

11 Check all control components for proper condition and operation.

12 Inspect all limit switches for condition and proper operation.

13 Ensure each drum has minimum of two complete wraps of wire rope at lowest working level.

14 Check load indicators for condition and working accuracy.

15 Inspect all mechanical equipment which is reasonably accessible for wear, cracks, and alignment.

16 Inspect where practical for worn, defective, or misaligned bearings bushings, shaft, pins, and gears.

17 Check components for excessive heat, vibration, noise, and oil leaks.

18 Inspect sheaves for wear, roughness, free-turning, and alignment.

Gauge sheave grooves where possible.

19 Inspect for excessive wear of wheels, tires, rollers, and roller paths or rails.

20 Verify that correct certified capacity charts or hook load rating data is in view of operator and/or rigging personnel.

21 Inspect operators cab for cleanliness and operation of all equipment. (When applicable)

22 Check machinery house for cleanliness, proper safety guards, warning signs, and storage of tools and equipment. (When applicable)

23 Check operation of all indicators, warning devices, and lights.

24 Check for proper type and condition of all fire protection equipment.

25 Check travel, steering, braking, and locking devices for condition and proper operation.

26 Check pawls, ratchets, and spuds for proper engagement and operation of interlocks.

Remarks:

Inspector Signature and Date Test Director Signature and Date Certifying Official Signature and Date