PWS_(13_Jan_15)_FBO.pdf

RFQ No. FA5209-15-T-0040

ATTACHMENT 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

AIR EMISSION MONITORING OF

HOT WATER GENERATING UNITS AT

KAWAKAMI AMMUNITION DEPOT, HIROSHIMA, JAPAN

13 Jan 2015

(FEWR No. FF-00009-4J)

RFQ NO. FA5209-15-T-0040

Table of Contents

SECTION 1 Description of Services/General Information Pages 2

SECTION 2 Reserved Page 9

SECTION 3 Government Furnished Property and/or Services Page 10

SECTION 4 Appendices Page 12

Appendix A. Hot Water Generating Unit

Appendix B. Floor Plan

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, equipment, tools, transportation, material, and other items or services required to perform sampling and analyses of air emission monitoring of hot water generating units at Bldg 2683, Kawakami

Ammunition Depot, Hiroshima, Japan. The contractor shall perform the required services in accordance with this Performance-based Work Statement (PWS) and applicable Japanese environmental laws, regulations, guidance and commercial practice.

1.1. TYPE OF SERVICE REQUIRED.

1.1.1. The contractor shall perform air emission monitoring twice a year at two (2) hot water generating units (Number 1 and Number 2) located at Bldg 2683, Kawakami Ammunition Depot to quantify the amounts of Soot and Dust (S&D), Nitrogen Oxide (NOx), and Sulfur Oxide (SOx) emitted from the units.

The first air emission monitoring shall be completed within 30 days after contract award and the start date of each option year or otherwise approved for change by the Government Representative (GR).

The second performance under each contract period shall be coordinated with the GR.

1.1.2. The contractor shall prepare and submit all required monitoring reports in accordance with para.

1.4.3.

1.2. START-UP MEETING. Within 10 calendar days after contract award (prior to the commencement of work), the contractor shall convene a project start-up meeting. The purpose of this meeting is to finalize project coordination, resolve any technical issues, and ensure smooth project execution.

Additional meetings shall be convened if requested by the Government. Meeting minutes shall be submitted to the GR in accordance with para. 1.4.1.

1.3. SAMPLING AND ANALYSES.

1.3.1. Measuring Standards. Sampling and analyses of air emission pollutants (S&D, NOx, and Sox) shall be accomplished in accordance with the following measuring standards:

(1) JIS K0103 for measuring SOx concentration in the emission gas.

(2) JIS K0104 for measuring NOx concentration in the emission gas.

(3) JIS Z8808 for measuring S&D concentration, and either the absorption method by using an

Orsat gas analyzer or any equivalent analyzer for measuring the oxygen concentrations in the emission gas.

1.3.2. Data Collection. The contractor shall be responsible for obtaining data necessary to conduct monitoring of emission gas including data that is required for reporting the test results. The GR will provide requested information such as the exhaust outlet height, fuel (type, sulfur content and density), facilities description (Manufacturer, model number, installation date, heating surface, burner combustion rate, etc.) to the contractor if it is determined to be essential to complete the analyses.

1.4. SUBMITTALS. All submittals under this contract shall be written in English and Japanese.

1.4.1. Start-up Meeting Minutes. Within 5 business days after the start-up meeting or any follow-on meetings, if any, the contractor shall prepare and submit meeting minutes to the GR for his/her approval.

1.4.2. Work Schedule. The contractor shall coordinate with the GR for the establishment of the work schedule. The work schedule shall include (but is not limited to) the sampling date of emission gas and submission date of the analyses reports. The contractor shall submit the work schedule in one (1) copy to the GR for approval within 10 business days after contract award and by the start date of each option year for approval prior to performance. The contractor shall not deviate from the approved schedule without permission from the GR.

1.4.3. Reports.

1.4.3.1. Analysis Report. The contractor shall prepare analysis report after completion of each air emission monitoring. The report shall be prepared in a format compatible with the Government of

Japan Standard (the Measurement Law of Japan) together with the original Japanese language and its English translation for each item entered. The contractor shall evaluate the data, results, and its calculation in the report. Unless as required by para.1.4.3.2. below, the report shall be submitted as a part of Final Report specified at para. 1.4.4.3.

1.4.3.1.1. Evaluations of Test Results. The contractor shall validate and review the test results and identify the locations where unacceptable emission factors exist. Evaluation and comparison of the test results with applicable regulatory limits/standards indicated in the JEGS, the Air Pollution Control Law and local/prefectural regulations, if applicable, shall be included in the analysis report.

1.4.3.2. Emergency Report. In the instance there is an excess of any regulatory limits/standards observed during the monitoring, the contractor shall notify the GR immediately after the finding and shall provide one (1) hard-copy of analysis reports to the GR as soon as possible but no later than seven (7) calendar days after completion of the monitoring.

1.4.3.3. Final Report. The contractor shall prepare and submit three (3) copies of final reports to the GR within thirty (30) calendar days after completion of all air emission monitoring for each contract period.

The reports shall contain at least a summary table, compliance evaluation, analysis reports, measurement certifications, references and all supporting information to complete the air emission monitoring of the hot water generating units.

1.4.3.3.1. Summary Table. The table must indicate the monitoring dates, locations, calculation method, results of all listed parameters, regulatory limits/standards for applicable regulations and evaluation of the results.

1.4.3.3.2. References. Any regulations/standards that have been utilized for evaluations of the test results shall be indicated in the report as references. Documents originally in Japanese do not need to be translated into English but must be included in the report.

1.4.4. Licenses. The contractor or their sub-contractor shall possess following licenses provided by an appropriate governmental authority based on the Measurement Law of Japan to perform this contract.

The contractor shall submit copies of the required licenses to the Contracting Officer (KO) prior to the contract award.

(1) S&D, NOx and SOx tests: Environmental Measurement Certification Business for

Concentration (環境計量証明事業登録‐濃度)

(2) Dioxins test: Measurement Certification Business for Concentration of Dioxins in Air, issued under the Specified Measurement Laboratory Accreditation Program (特定計量証明事業者

認定‐大気中のダイオキシン類濃度の計量証明事業)

1.5. GENERAL INFORMATION.

1.5.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.5.1.1. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.5.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.5.2.1. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.5.2.2. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.5.2.3. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.5.2.4. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.5.2.5. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the GR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.5.3. Quality Assurance. The Government will evaluate the contractor’s performance by appointing a

GR to monitor performance to ensure services are received.

1.5.4. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.5. Government Representative (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the Contracting Officer.

1.5.6. Contracting Officer (KO) Authority. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification

Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.5.7. Availability of Facility.

1.5.7.1. Hours of Service. The facility will be made available to the contractor from 08:00 to 16:45, Monday through Friday, excluding U.S. legal and other designated holidays listed below. Access to the facilities outside of these hours may be authorized by the GR with prior coordination by the contractor.

1.5.7.2. Legal U.S. Holidays and Other Designated Holidays.

U.S. Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

* Holidays falling on Saturday will be observed on the preceding Friday. Holidays falling on

Sunday will be observed on the following Monday.

1.5.7.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the GR and shall do so at no additional cost to the Government.

1.5.8. Security Safety Requirements.

1.5.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: The contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.5.8.2. Security Requirements. The contractor shall ensure each employee obtains all required passes and identification items to access to Kawakami Ammunition Depot. These items are issued by the

Security Forces Pass and Registration Section, located in Building 100 at Kure PMA. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the GR within 24 hours of termination.

1.5.8.3. Photography Permission. Photography permission shall be obtained prior to commencement of photographing work. The permission should be requested to the DES Physical Security Office by the

GR, however, the contractor shall work together with the GR to prepare necessary documents. The contractor shall also be physically present at the office with valid photo identification when applying for the permission.

1.5.8.4. Reports of Damages, Destruction, Injury, or Death.

1.5.8.4.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

1.5.8.4.2. The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. The report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 24 hours after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.5.8.5. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.5.8.6. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.5.8.7. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to the KO and GR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material

Safety Data Sheets (MSDS).

1.5.8.8. Environmental and Hazardous Material Handling. The contractor shall comply with the

JEGS to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.5.9. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.5.10. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

1.5.11. Warranty. The contractor shall provide the Government with their commercial warranty. The

Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.5.12. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.5.13. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.5.14. All data, reports, and other materials produced under this contract are the property of the U.S.

Government and will not be released by the contractor or its affiliates without written approval from the contracting office.

1.5.19. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas

Combatant Commander. This provision is not applicable since no services are required during the crisis. The KO or GR shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.6. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1)

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

THIS SECTION IS RESERVED.

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND/OR SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government, at no cost to the contractor, will furnish electricity and water in existing facilities for the contractor’s use in connection with the performance of services under this contract. The contractor shall instruct employees in utility conservation practices and prevention of the waste of utilities.

3.2.2. Security Forces and Fire Protection. Upon request for assistance, the following units will provide services on installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

GR. The detailed reporting requirements are specified in paragraph 1.5.8.4. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving the contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.5.8.4. above.

SECTION 4

APPENDICES

Appendix A: Hot Water Generating Unit Information

Appendix B: Floor Plan

APPENDIX A

Hot Water Generating Unit Information

Installation Kawakami Ammunition Depot

Location (Bldg Number) 2683

Facility (Number) 1 2

Type Hot Water Generating

Unit

Hot Water Generating

Unit

Heating Area (m ) 13.5 13.5

Stack Height (m) 9

Burner Combustion Rate /

Fuel Consumption Rate (L/H)

109.4 109.4

Category Liquid Boiler Liquid Boiler

Parameters and Frequency of the monitoring Twice a year –Soot & Dust, NOx, SOx,