4.__154329_IFB_SOW_20_May_15.pdf

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ZNRE 15-4329

STATEMENT OF WORK (SOW)

FOR

ZNRE 15-4329

DEMOLISH B4642, GARDEN APARTMENT, EAST MFH (4 units)

AT

YOKOTA AB

Date: 20 May 2015

I. PRINCIPAL FEATURES OF WORK: The Contractor shall verify site conditions and conduct all field surveys and measurements as necessary to complete this project. All performance under this project shall meet or exceed US Government and Japanese Construction Standards. The Contractor shall provide all labor, materials, equipment and any other necessary items to this project to ensure a complete and usable facility. Asbestos abatement shall be required.

II. GENERAL SCOPE

A. Overall objective: Demolish and remove Bldg #4642, which has 2 stories, reinforced concrete frame, approximately 420 square meters, composed of 4 housing units.

B. General Description of Civil Work with Design:

1. Install H=3.0m temporary steel fence, enclosing the work area. H=1.8m temporary net fence also shall be installed along with the trench to remove utility lines as needed.

2. Conduct test digging to identify all of the live utility lines, adjoining or crossing the work area.

3. Asbestos Containing Materials (ACM) has to be abated prior to demolition. See attachment. “PAIP 6_Final Environmental Report dated 07 Mar 2008”.

4. Lead Based Paint (LBP) has to be abated prior to building demolition. See attachment.

“PAIP 6_ Final Environmental Report dated 07 Mar 2008”.

5. Install temporary steel plates on the live utility lines when heavy equipment or dump trucks etc, cross on those lines to prevent damaging.

6. Remove and plug the unnecessary utility lines, such as hot/cold water, steam, electrical, communication, potable water, sewer lines etc.

7. Remove all of the associated equipment of the buildings, such as electrical, mechanical devices.

8. There are electrical devices may contain Polychlorinated Biphenyls (PCB), such as transformers, capacitors and ballasts. These shall be taken care according to the attachment, “PCB containing materials handling”.

9. Demolish all of the buildings, including concrete foundations, sidewalks and parking lot as shown in the attached drawings.

Attachment 1 IFP No.FA5209-15-B0019

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10. Dispose the demolished structures, equipment, ACM and LBP in accordance with the JEGS and the Japanese law.

11. Backfill the demolished area and install sod. Proper compaction for backfilled soil shall be made and proper slope to drain away the water to storm drain systems shall be made.

Proper soil shall be used.

12. Backfill and install concrete seal (t=10cm) on the catch basin of the garbage dump.

13. Restore the work area and systems into existing condition, such as sodding, asphalt/concrete pavement including base/sub base courses, signs, road markings, utility lines, curbs and sidewalks etc, which are purposely or accidentally removed or damaged.

III. REFERENCES

A. Environmental standard

1. Japan Environmental Governing Standard (JEGS) for U.S. Military in Japan

2. AIR FORCE INSTRUCTION (AFI)

3. Code of Federal Regulations (CFR)

B. Engineering Specifications

1. United Facilities Criteria (UFC) http://www.wbdg.org/ccb/browse_cat.php?c=4

2. Unified Facilities Guide Specifications (UFGS) http://www.wbdg.org/ccb/browse_cat.php?c=3

3. Where qualifications, equipment, materials, or installations are to be in accordance with American standards, the equivalent Japanese standard may be used subject to the approval of the Contracting officer. The Contractor shall be responsible for providing the equivalency of the Japanese standard.

IV. EXISTING CONDITIONS CONSIDERATION

A. The design and analysis shall be calculated based on the attached as-built drawings.

B. The contractor is responsible for correcting any unplanned / unapproved adverse impacts to the facility due to their work at no additional costs.

V. DESIGN POLICY AND CRITERIA

A. The Government will furnish the basic shop drawings criteria to the contractor from which the project documents can be developed and produced as described below. Suggestions that will improve the operational functions, enhance appearance, and prove to be more economical and advantageous shall be made at the appropriate review conferences. The design must be accepted by the government. Construction shall be started after 100 % design approval of the Government.

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1. Design instructions: The design shall incorporate the requirements as discussed in the pre-and post-award conferences and site visits as well as the requirements mentioned in the para III. Modern construction techniques may be incorporated into the project design to obtain both quality and economy and to provide a functional, complete, and useable facility.

2. Cost saving techniques: The design is to provide functionality without embellishment.

Also, the design is to achieve an optimum balance between aesthetic consideration, operations and maintenance costs, energy conservation measures, and durability of materials and systems. Design and support items will be limited to the minimum essential support construction required to provide a useable facility. Every effort will be made to reduce utility runs and site preparation requirements through proper design.

B. Government furnished information: The age of government data and as-built drawings, along with the fact that there has often been undocumented tenant construction, reduces their usefulness and reliability. The contractor shall verify the data shown on government-furnished reference documents by performing reconnaissance, surveys, and field measurements.

VI. DESIGN SERVICES

A. Site design data: The contractor shall perform field reconnaissance, visual surveys, and site investigations in accordance with requirements of this project. During the site data collection, the contractor shall record all existing conditions (inside and outside) and obtain engineering information/design data for the accomplishment of this project. All material sampling, testing, and removal shall be performed in accordance with the JEGS.

1. Asbestos testing: Previous asbestos surveys result will be used for this design services.

2. Lead-based paint testing: Previous paint surveys result will be used for this design services.

B. Field measurements: The contractor shall be required to make field investigations to verify dimensions and other information shown on Government-furnished reference data and drawings.

C. General: The contractor will consider all design options and criteria reductions that may be necessary, in those instances, where possible cost overruns may be expected. All drawings, and specifications shall be prepared, reviewed, and approved by registered professional architects and engineers. All hardcopy and electronic submittals of the drawings, specifications, construction schedule, and submittal register shall be submitted and delivered to the contracting officer. One copy of the final drawings shall be submitted in specified editable electronic format for incorporation into Geobase.

1. 90% design, and 100% final design (including 100% corrected final): The final submittals shall be based on the previous submittals and comments furnished by the Air Force along with an anticipated design/construction time schedule (bar chart). The Final Design submittals will include all requirements shown on the Preliminary designs, a complete and thorough detailing of all the requirements of the project.

2. The design will not be deemed 100% Final until the government has accepted all response(s) to comments made on previous submittals. The contractor shall make such required revisions at no additional cost to the Government. It is recommended that the contractor electronically submits to the government a compilation of response to

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comments along with pages / drawings / calculations that will change between 90% and final submittal. This will minimize the possibility of multiple versions of Final Design, (such as 100% Corrected Final Design 1, 100% Corrected Final Design 2, etc.)

3. Design submission copy quantities: All submittals shall occur in the number and format as prescribed below:

ITEM

90%

(Pre-Final) *100% (Finals)

Drawings 1-Half Size Sets 1-Half Size Sets Specification Index 1-Sets 1-Sets Edited Specification Sections 1-Sets 1-Sets

Time Schedule 1-Sets 1-Sets

Note: 1, Specification Index and Specification Sections will be combined into one (1) bounded booklet.

4. Design submission electric media quantities: One Compact Disc (CD) that saved all items submitted at 90% and 100% design.

VII. GENERAL INFORMATION

A. Performance Period: The performance period for design will be 60 days, and construction will be 240 calendar days, total of 300 calendar days after Notice to Proceed (NTP) is issued. NTP will be issued within 30 days after contract award.

B. Working Hours: During construction, the facilities will be made available to the contractor from 07:30 to 16:30, Monday through Friday, 5 days a week, excluding U.S. legal holidays but including Japanese legal holidays. Contractor must notify the Government in advance if work needs to be performed outside these working hours.

1. Holidays: Recognized US legal holidays are listed below:

a. January 1 - New Year’s Day

b. January, 3rd Monday - Martin Luther King Jr. Birthday

c. February, 3rd Monday - President’s Day

d. May, last Monday – Memorial Day

e. July 4 - Independence Day

f. September, 1st Monday - Labor Day

g. October, 2nd Monday - Columbus Day

h. November 11 - Veteran’s Day

i. November, 4th Thursday - Thanksgiving Day

j. December 25 - Christmas Day

k. Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

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C. Weekend work: Do not perform weekend work without advance permission. Submit weekend work requests at least the Wednesday before the desired weekend workday. Only proceed with weekend work after you receive Government approval.

D. Occupancy: The facility will not be occupied. However, the contractor shall distribute construction notice letter for the residents in East MFH affected by this project 60 days, 30 days, 7 days and 3 days in advance.

E. Utility outages: Provide at least 21 calendar days advance notice of planned utility outages including fire systems. Fill out the approved outage form. Do not disconnect or deactivate any base utility systems without advance contracting officer or construction inspector approval. Fire system disconnection and reactivation requires 374 CES/CEF (Phone 225-9112) coordination.

F. Barricades and warning signs: Prominently post bilingual (English and Japanese) “OFF LIMITS”, “WET PAINT” and “NO SMOKING” signs, as applicable, at all entrances to the job site. Stencil (paint) the black lettering in all capital letters on either 1’-0” x 2’-0” or 2’-0” x 3’-0” sheet metal or plywood signs. Protect all overnight open excavations with barricades and battery-powered flashers. Smoking is prohibited in government facilities. Smoking is allowed in the Designated Tobacco Areas (DTAs) only.

G. Utilities: The US Government will furnish water and electricity at no cost in accordance with FAR 52.236-14, Availability and Use of Utility Service (Apr 1984). Access and connection are the responsibility of the contractor.

H. Material disposal: Remove and dispose of all construction debris off base daily in accordance with Japanese laws. In case that the asbestos debris remains on base after workday, the debris needs to be properly packed or containerized in compliance with debris regulations and any of the debris shall not be scattered.

I. Final inspection: 374 CONS and 374 CES will perform inspections. Schedule final inspections between 0800 and 1600, Monday through Friday, excluding US legal holidays. The government will perform the inspection within 3 work days after contractor initiates the final inspection request. Final inspections falling on weekends or US legal holidays will be postponed to the following workday. Postponements will not be considered part of the performance period.

J. Request for contractor’s employee and vehicle passes:

1. Thirty (30) days prior to the start of desired date of access or on-site work, the contractor shall submit applications for Base passes (listed below) to the contracting officer, for all employees, including subcontractor employees, and vehicles requiring access to Yokota Air Base in order to perform this contract.

a. 5AF Form 99EJ, Application for Base Pass (for employees).

b. Application for Vehicle Registration (for vehicles).

2. Upon completion of this contract, the contractor shall return all employee and vehicle passes to the visitor control section building (Building 995), and obtain a certification of Receipt. Final payment will be withheld until the contractor has submitted the certificate confirming all passes have been returned.

3. Contractor shall follow 374 SFS requirements for escorting any employees who do not

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have a base pass.

4. Government shall not be held responsible for any delay to the contract period of performance if contractor fails to submit required documentation in a timely manner or their employees are refused entrance due to failure to follow specified procedures.

VIII. PERFORMANCE REQUIRMENTS

A. Work Clearance Permit: Obtain a work clearance request (AF Form 103) from the construction inspector 21 days in advance before any site work, especially excavation, begins.

Areas containing underground utilities will be designated caution areas. Carefully excavate designated caution areas. Hand excavate within 3 feet of all identified existing utility lines.

B. Traffic Access: Obtain a work clearance request (AF Form 103) from the construction inspector 21 days in advance before any road closures. Maintain at least one open lane throughout all roadwork. Always provide at least one flag person when a two-way traffic is reduced to a single lane."

IX. INSTALLATION SAFETY AND FIRE REGULATIONS

A. The prime contractor is responsible for understanding and insuring subcontractor compliance with the following:

1. Vehicle Traffic Supervision. AFI 31-204, Motor Vehicle Traffic Supervision.

2. EM 385-1-1, Safety and Health Requirements Manual, Army Corps of Engineers.

3. NFPA 241, Safeguarding Construction, Alteration, and Demolition Operations.

B. The prime contractor shall be responsible for all workers to include subcontractor workers’ health and safety.

C. Fire safety general requirements:

1. The contractor or an individual appointed shall be placed in charge of Fire Safety of the work project. The responsibilities shall include: assuring the availability, operation, and location of fire protection equipment, general supervision of safeguards and location of portable heating equipment, and establishment and maintenance of safe cutting and welding operations.

2. Contractor's materials and equipment shall not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site. Fire hydrants shall not be fenced in on construction sites.

3. All fires, regardless of size, even if they have been extinguished, shall be reported to the

Fire Emergency Services Flight immediately. Any persons discovering a fire or suspected fire shall alert the building occupants by any means available. The Fire Emergency Services Flight shall be notified in the following manner: from a base phone, dial 911;

from a Japanese cell phone dial 042-552-2510, wait for the tone and dial 911.

4. Portable fire extinguishers shall be supplied by the contractor as required by the Fire

Emergency Services Flight. Fire extinguishers shall be readily available and kept in a fully operational condition at all times.

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5. Work that includes the fire detection or suppression systems, utility outages, road closures, and confined space entries, shall be approved by the Fire Emergency Services Flight, Fire Prevention Office prior to beginning the work. Only authorized technicians shall alter, extend, or repair installed systems.

6. Contractor shall coordinate through the construction inspector, with the Fire Alarm shop

(374 CES/CEOFA) and Fire Emergency Services Flight to obtain approval before disconnecting and/or surveying existing fire alarm control system, automatic suppression system, and/or device(s).

7. Contractor is responsible for managing and securing the job site during work hours. At the end of the working hours, the Contractor shall render the jobsite safe. Contractor shall check and secure the job site to avoid any fire trouble/accident.

8. When building fire protection system is scheduled to be out of service for more than 4 hours, the Constructor shall coordinate through the construction inspector to notify the Facility Manager or any authorized personal of the facility.

D. Removal of Ionization Type Smoke Detectors:

1. If there is (are) existing Ionization type smoke detector(s) to remove, the contractor is fully responsible for:

a. Verifying number of all existing ionization type smoke detector(s), remove the ionization smoke detector. Contractor shall submit a report in English to the Construction Inspector and 374CES/CEOFE (Electrical Shop) regarding quantity and manufacture of ionization smoke detectors.

b. All ionization smoke detectors of Japanese manufacture shall be returned to the manufacturer in accordance with Japan Fire Alarms Manufacturers Association (JFAMA) agreement. A record of receipt by manufacturer shall be obtained and 5 copies (in English and Japanese) shall be provided to the Construction Inspector.

c. All ionization smoke detectors of other (US or foreign) manufacture shall be returned to 374 CES/CEOFE via Construction Inspector.

E. Flammable and Combustible Liquids and Gasses:

1. Every effort shall be made to limit flammable liquid quantities to daily use.

2. Flammable liquids exceeding daily quantities shall be properly stored in approved locations only.

3. Flammable storage areas shall be marked with bilingual signs.

F. Hot Work Operations: Any hot work operations shall be approved by the Fire Emergency Services Flight, Fire Prevention Office prior to starting. The job site shall be inspected and have an AF Form 592, Welding and Cutting permit, issued. Responsible hot work operation supervisors shall take the following actions:

1. Follow checklist on reverse side of the AF Form 592, Welding and Cutting permit.

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2. Remove combustible material to a safe location.

3. Ensure that adequate fire extinguishers are provided and that one person is designated to operate the extinguisher in the event of fire.

4. Ensure fire detections and suppression systems will not be affected by the operation being preformed. Thoroughly inspect the area after operations has been completed to ensure that the area is free of fire hazards caused by the operation.

5. Return the welding permit to the Fire Emergency Services Flight, Fire Prevention Office upon expiration of welding permit or completion of the work.

6. If the fire detection or automatic suppression is disconnected, post a fire guard in the facility during welding/cutting or open flame operations. Submit the work schedule through the construction inspector to the base fire department.

G. Driving Responsibilities:

1. Drivers shall yield the right-of-way to all emergency response vehicles.

2. Vehicles shall not be driven over fire hose and shall not proceed through areas where firefighting operations are being conducted; unless directed by a designated traffic control representative. .

H. The prime contractor is responsible for providing escort and control of all personnel and equipment being utilized on the contract.

X. GENERAL QUALITY CONTROL

A. Standard products: All materials shall be the standard products of manufacturers regularly engaged in the manufacturer of such products and shall be essentially duplicate items that have been in satisfactory use for at least 2 years before bid opening.

B. Installer’s qualifications: Qualified installers shall have successfully completed 3 or more similar type jobs within the last 5 years. All workers shall be under the supervision of a licensed or certified person in the specific work being accomplished.

C. Submit copies of license or certification with photo and renewal/retraining record of each work item listed below to 374 CONS/LGCB, contracting officer for approval. If designated license or certification does not have a photo, additional submittal may be required for personal identification.

D. Those qualified personnel with license or certification shall be at the job site, either directly supervising or performing architectural, electrical, and mechanical work. Minimum two (2) certified personnel are required to submit for each license or certification. However, all electricians and fire protection personnel shall submit their license or certification. During construction, the Contracting officer and/or the Construction Inspector can verify the submitted qualification without any prior notice.

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Item No.

Work Item

Work Type Issuing/Authorization Organization/Agency

Submittal Type

1 Removal

Disposal Sangyo Haikibutsu Shorigyo Kyoka Sho Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho Tokubetsu Kanri Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho Tokubetsu Kanri Sangyo Haikibutsu Shori Gyo Kyoka Sho

Certificate Certificate

Certificate

Certificate

2 Asbestos Abatement Worker

Asbestos Abatement EPA Asbestos Worker Course (32 hrs) Certificate

3 Asbestos Abatement Supervisor

Asbestos Abatement EPA Contractor/Supervisor Course (40 hrs)

Certificate

4 Personnel Conduct Air Sampling

Air Sampling NIOSH 582 or equivalent course Certificate

5 Personnel Analyze Air Samples

Analysis of Air Samples

NIOSH 582 or equivalent course.

Certificate/ License

Laboratory Analyzes Air Samples

Analysis of Air Samples

Accredited under the National Voluntary Laboratory Accreditation Program (NVLAP) or American Industrial Hygiene Association (AHIA). See Note.

Certificate/ License

Asbestos Abatement Project Designer

Asbestos abatement EPA Project Designer Course (24hrs) Certificate

8 Civil work Excavation, backfill, pavement, sodding and concrete work

1 kkyu doboku sekou kanrigishi Certificate

XI. TYPHOON AND STORM PREPARATIONS

A. In order to minimize damage to public properties and prevent personal injury, the following actions will be taken upon declaration of the typhoon conditions described below. The Contractor shall insure that the construction sites are well prepared for protection from the dangers of heavy rain and strong winds. The Contractor will develop and establish the necessary procedures to be taken for storm preparation and provide in his/her Accident Prevention Plan, Part I, emergency telephone number and addresses where at least 3 officials of the company may be reached and notified in the event that an immediate typhoon alert is declared.

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1. Typhoon Condition 3 - When CONDITION THREE (destructive winds possible within 48 hours) is declared, Contractor shall:

a. Clean and remove all loose debris and waste, including scrap wood and metal, empty barrels, and concrete form materials no longer required on the job site, to a safe area for proper disposition.

b. Secure, tie down, and anchor construction field office and storage facilities, scaffolding, concrete forms and supports, doors, windows, opening covers, stored lumber and other materials, mechanized construction equipment, temporary power line and supports, and other items that may be blown away or might cause injury or damage.

c. Inspect all excavation and trenching work in progress, and provide necessary temporary drainage and proper protection and shoring for excavation sides and openings in order to prevent damage to public roads and facilities by slides or flooding. Accumulation of water in the excavation of structure foundation work will be controlled and minimized.

2. Typhoon Condition 2 - When CONDITION TWO (destructive winds anticipated within

24 hours) is declared, the work required at remote areas such as off-shore facilities or high elevations will cease immediately and the workers will be evacuated to a safe area. During Condition 2, the Contractor will continue the actions described in paragraph XI.A.1 above and the construction site will be inspected for storm preparation by the Construction Inspector. The Contractor shall request an inspection by calling the Construction Inspector.

3. Typhoon Condition 1 - When CONDITION ONE (destructive winds imminent or anticipated within 12 hours) is declared, all work will cease immediately and the Contractor's representative shall insure that all necessary storm preparations, including the items listed below, are completed.

a. All electrical circuits and equipment, including temporary power lines, are cut off and secured against unauthorized use.

b. Gas cylinders, hot work equipment, and flammable materials are properly stored at a safe area.

c. Gas cylinders, hot work equipment, and flammable materials are properly stored at a safe area.

d. No igniting source is present.

e. All workers have been evacuated from the construction site.

When Condition 1 is declared without the normal progression through Condition 3 and/or 2, the Contractor will take the actions listed in paragraph XI. A above, and also follow the procedures described herein.

B. High Winds Warnings - When wind gusts of 55.56 kilometers per hour (km/h) or greater is forecast, the Contractor will be required to perform general area cleanup in accordance with paragraphs XI.A.1.a and XI.A.1.b above, i.e., to bundle and securely tie or securely cover and weight small wooden items, to remove and secure lightweight barricades, and to remove loose material from roofs and other high unprotected areas.

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C. Investigation of Typhoon Damage - When "ALL CLEAR" is declared, the Contractor may resume normal activities. The construction site will be investigated for all damage caused by the typhoon or high winds, and the result of the investigation will be furnished in verbal or written form to the Construction Inspector as soon as practicable.

XII. PRODUCTS GENERAL

A. The contractor is required to submit a statement affirming compliance with the following:

a. Do not use materials containing greater than 0.1% asbestos in the project.

b. Do not use materials containing lead-based paint greater than 0.009 percent lead by weight in the project.

c. Do not use materials containing polychlorinated biphenyl’s (PCB).

d. Do not use Class 1 ozone depleting substances.

e. Capture/recycle refrigerant gas from existing equipment in accordance with Japanese law.

XIII. AS-BUILT DRAWINGS

A. Submit a complete Geo-Referenced AutoCAD 2010 drawing no earlier than AutoCAD 2007 file format as-built. The coordinate system shall be based on the Universal Transverse Mercator (UTM) zone 54 north projection. This projection/coordinate system is based on the 1984 World Geodetic Survey (WGS 1984). As an alternative as-built drawings can be based in Japan Geodetic Datum 2000 (JGD 2000) zone 9. The AutoCAD drawing must follow the CAD standards from the latest Department of Defense A/E/C standard. The A/E/C standard can be provided by the government or downloaded from USACE website at https://cadbim.usace.army.mil/default.aspx?p=a&i=7&t=1

B. The AutoCAD as-built drawing file will be delivered on a disk including a listing of each drawing file on the disk and a second listing of each layer and the contents of each layer for every drawing. Assure the accuracy of all on-site revisions and contract modifications by initialing and coordinating each alteration with the construction inspector.

IX. ATTACHMENTS

A. PAIP 6_Final Env. Report 07 Mar 2008

B. PCB containing materials handling