SOW_for_FA5209-15-B-0012_as_of_23_Apr_15.pdf

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WRFD 14-5004

STATEMENT OF WORK (SOW)

FOR

PROJECT WRFD 14-5004

Replace Cart Paths, Tama Hills Golf Course

Date: 23 APR 2015

I. PRINCIPAL FEATURES OF WORK: The Contractor shall verify site conditions and conduct all field surveys and measurements as necessary to complete this Design-Build project.

All performance under this project shall meet or exceed US Government and Japanese Construction Standards. The Contractor shall provide all labor, materials, equipment and any other necessary to complete this project to ensure a complete and usable facility.

II. GENERAL SCOPE:

A. Overall objective for Base Bid (CLIN 0001): All work necessary to replace the golf cart paths on holes #11-18 at Tama Hills Golf Course. Work includes: removal of existing asphalt pavement, leveling its road base while reducing the slope where possible, repaving and filling the shoulders. Cart path will provide sufficient surface drainage and includes all other work necessary to provide complete and useable golf cart paths. The Contractor is required to provide 90% and 100% design for the work above and B. below.

B. General Description of Civil Work:

1. Removal and replacement of existing A.C. surface course.

2. Widening of existing Cart Paths to 2.2m width.

3. Fill and Cut Ground Level.

4. Widening of Cart Paths to 2.5m width and 10m length for Green and Tee.

5. Repair/Fill A.C. Surface Course and Base Course.

6. Remove/Install Drainage System.

7. Restoration and the others.

C. Option Bid (0002):

The same work as above on hole #10 at Tama Hills Golf Course.

III. REFERENCES: Below references as minimum shall be incorporated to meet the USAF standard.

A. Environmental standard

1. Japan Environmental Governing Standard (JEGS) for U.S. Military in Japan

2. Air Force Instruction (AFI)

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3. Code of Federal Regulations (CFR)

B. Engineering Specifications

1. United Facilities Criteria (UFC) http://www.wbdg.org/ccb/browse_cat.php?c=4

2. United Facilities Guide Specifications (UFGS) http://www.wbdg.org/ccb/browse_cat.php?c=3

IV. EXISTING CONDITIONS CONSIDERATION:

A. The design and analysis shall be calculated based on the attached drawings.

B. The contractor is responsible for correcting any unplanned / unapproved adverse impacts to the facility due to their work at no additional cost.

V. DESIGN POLICY AND CRITERIA

A. The Government will furnish the basic design criteria to the contractor from which the project documents can be developed and produced as described below. Suggestions that will improve the operational functions, enhance appearance, and prove to be more economical and advantageous shall be made. The design must be accepted by the government before construction start.

1. Design instructions: Modern construction techniques may be incorporated into the project design to obtain both quality and economy and to provide a functional, complete, and useable facility.

2. Cost saving techniques: The design is to provide functionality without embellishment.

Also, the design is to achieve an optimum balance between aesthetic consideration, operations and maintenance costs, energy conservation measures, and durability of materials and systems. Design and support items will be limited to the minimum essential support construction required to provide a useable facility. Every effort will be made to reduce utility runs and site preparation requirements through proper design.

B. Government furnished information: The age of government data and drawings, along with the fact that there has often been undocumented tenant construction, reduces their usefulness and reliability. The contractor shall verify the data shown on government-furnished reference documents by performing reconnaissance, surveys, and field measurements. The following information will be furnished by the government for the execution of this project.

See XIII, Attachments.

VI. DESIGN SERVICES

A. Site design data: The contractor shall perform field reconnaissance, visual surveys, and site investigations in accordance with requirements of this project. During the site data collection, the contractor shall record all existing conditions and obtain engineering information/design data for the accomplishment of this project. All material sampling, testing, and removal shall be performed in accordance with the JEGS.

B. Field measurements: The contractor shall be required to make field investigations to verify

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dimensions and other information shown on Government-furnished reference data and drawings.

C. General: All hardcopy and electronic submittals of the drawings, specifications, basis of design, construction schedule, and submittal register shall be submitted and delivered to the contracting officer. One copy of the final drawings shall be submitted in specified editable electronic format for incorporation into Geobase.

D. Pre-final design submittal (90%)

1. The review of this submittal is primarily to insure that the contract documents and design analysis are proceeding in a timely manner and that the design criteria are being correctly interpreted. The Contractor shall submit the following documents for Final Design Review:

a. Basis of Design to 90%

b. Drawings to 90%

c. Specifications

d. Submittal Register

2. General Requirements:

a. A substantial number of comments generated by the Government or comments indicating that constructability and/or compliance with the contract is not apparent in this submittal shall constitute grounds for the requirement of another, more complete 90% design submittal.

b. Design Analysis: The Basis of Design submitted for the 90% design review submittal shall be in its final form. All design calculations shall be included. The Basis of Design shall contain all explanatory material giving the design rationale for any design decisions that are not obvious to reviewers for the Final Drawings and Specifications.

c. Drawings: The Contractor is expected to have completed all of his coordination checks and have the drawings in a design complete condition. The drawings shall be complete at this time including the incorporation of any design review comments generated by the Preliminary design review. The drawings shall contain all the details necessary to assure a clear understanding of the work throughout construction. Shop drawings will not be considered as design drawings. All designs shall be shown on design drawings prior to submittal of shop drawings.

d. Specifications: The Specifications on all items of work shall be submitted for the 90% design review submittal. Specifications shall be printed with mark-ups to show proposed changes to the UFGS. The mark-up can be done by using the SPECTSINTACT revisions feature.

e. Submittal Requirements: Submittal requirements below are in addition to requirements.

E. Final design submittal (100%)

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1. This submittal is to insure that the design incorporates the government review comments. This submittal shall be submitted in digital format as well as hard copies, and include the following:

a. Basis of Design

b. Drawings

c. Specifications

d. Annotated 90% Review Comments

e. Submittal register

2. Deviating from the accepted design:

a. The Contractor must obtain the approval of the contracting officer for any major deviations from the 90% design.

b. The Government reserves the right to non-concur with any revisions to the design, which may impact equipment selections or operations decisions that were made, based on the reviewed and concurred design.

c. Any revisions to the design, which deviates from the contract requirements will require a modification with concurrence of the Government. The Government reserves the right to disapprove such a revision.

d. Unless the Government initiates a change to the contract requirements, or the Government determines that the Government furnished design criteria are incorrect and must be revised, any Contractor initiated proposed change to the contract requirements, resulting in additional cost, shall strictly be at the Contractor’s expense.

e. The Contractor shall track all approved revisions to the reviewed and accepted design and shall incorporate them into the as-built design documentation, in accordance with agreed procedures. The Designer of Record shall document its professional concurrence on the as-built drawings for any revisions to the stamped and sealed drawings and specifications.

3. Other Requirements: The design will not be deemed 100% Final until the government has accepted all response(s) to comments made on previous submittals. The contractor shall make such required revisions at no additional cost to the Government.

4. Design submission copy quantities: All submittals shall occur in the number and format as prescribed below:

ITEM

90%

(Pre-Final) 100%

(Finals) Basis of Design 3-Sets 3-Sets Drawings 0-Full Size Sets (A1)

3-Half Size Sets(A2) 1-Full Size Sets (A1) 3-Half Size Sets (A2)

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Specifications 3-Sets 3-Sets Submittal Register 3-Sets 3-Sets Time Schedule 3-Sets 3-Sets Electronic Media Compact Disc (CD) Compact Disc (CD)

Note: 1. Specification Index and Specification Sections will be combined into one (1) bounded booklet.

2. Design submission electronic media quantities: Three (3) Compact Disc (CD) shall be submitted at each design phase (90% and 100% design) and include all the items submitted in hard copy.

VII. GENERAL INFORMATION:

A. Performance Period:

1. The total performance period for both Base Bid and Option Bid Item 170 calendar days (50 calendar days for design and 120 calendar days for construction) after issuance of Notice of Proceed (NTP). NTP will be issued within 30 calendar days following award of the contract. .

2. The government shall have 10 days to respond to each design submittal.

B. Working Hours: During construction, the facilities will be made available to the contractor from 07:30 to 16:30, Monday through Friday, 5 days a week, excluding U.S. legal holidays but including Japanese legal holidays. Contractor must notify the Government in advance if work needs to be performed outside these working hours. Upon award of the contract, the Contractor shall closely and timely coordinate schedule for design site visits with the government .

C. Holidays: Recognized US legal holidays are listed below:

1. January 1 - New Year’s Day.

2. January, 3rd Monday - Martin Luther King Jr. Birthday.

3. February, 3rdMonday - President’s Day.

4. May, last Monday – Memorial Day

5. July 4 - Independence Day.

6. September, 1st Monday - Labor Day.

7. October, 2nd Monday - Columbus Day.

8. November 11 - Veteran’s Day.

9. November, 4th Thursday - Thanksgiving Day.

10. December 25 - Christmas Day.

11. Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

D. Weekend work: Do not perform weekend work without advance permission. Submit weekend work requests at least the Wednesday before the desired weekend workday. Only proceed with weekend work after you receive Government approval.

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E. Occupancy: The facility will be occupied. Contractor shall provide construction plan and schedule to be coordinated with the users and construction inspector for all work to be performed.

F. Barricades and warning signs: Prominently post bilingual (English and Japanese) “OFF LIMITS”, “WET PAINT” and “NO SMOKING” signs, as applicable, at all entrances to the job site. Stencil (paint) the black lettering in all capital letters on either 1’-0” x 2’-0” or 2’-0” x 3’- 0” sheet metal or plywood signs. Protect all overnight open excavations with barricades and battery-powered flashers. Smoking is prohibited in government facilities. Smoking is allowed in the Designated Tobacco Areas (DTAs) only.

G. Utilities: The US Government will furnish water and electricity at no cost in accordance with FAR 52.236-14, Availability and Use of Utility Service (Apr 1984). Access and connection are the responsibility of the contractor.

H. Material disposal: Remove and dispose of all construction debris off base daily in accordance with Japanese laws. In case that the asbestos debris remains on base after workday, the debris needs to be properly packed or containerized in compliance with asbestos regulations and any of the debris shall not be scattered. Report amount of construction debris generated, disposed or recycled. It should be reported to the government at the end of the project using the attached form (C/D Form).

I. Final inspection: 374 CES will perform inspections. Schedule final inspections between 0800 and 1600, Monday through Friday, excluding US legal holidays. The government will perform the inspection within 3 work days after contractor initiates the final inspection request.

Final inspections falling on weekends or US legal holidays will be postponed to the following workday. Postponements will not be considered part of the performance period.

J. Request for contractor’s employee and vehicle passes:

1. Thirty (30) days prior to the start of desired date of access or on-site work, the contractor shall submit applications for Base passes (listed below) to the contracting officer, for all employees, including subcontractor employees, and vehicles requiring access to Tama Hills Golf Course in order to perform this contract.

a. 5AF Form 99EJ, Application for Base Pass (for employees).

b. Application for Vehicle Registration (for vehicles).

2. Upon completion of this contract, the contractor shall return all employee and vehicle passes to the visitor control section building (Building 993 at Yokota Air Base), and obtain a certification of Receipt. Final payment will be withheld until the contractor has submitted the certificate confirming all passes have been returned.

3. Contractor shall follow 374 SFS requirements for escorting any employees who do not have a base pass.

4. Government shall not be held responsible for any delay to the contract period of performance if contractor failed to submit required documentation in a timely manner or their employees refused entrance due to failure to follow specified procedures.

VIII. PERFORMANCE REQUIRMENTS:

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A. Work clearance permit: Route work clearance request (AF Form 103) through all associated base organizations and approved 21 days advance of work. Areas containing underground utilities will be designated caution areas. Carefully excavate designated caution areas. Hand excavate within 3 feet of all identified existing utility lines.

B. Traffic access: Maintain at least one open lane throughout all roadwork. Always provide at least one flag person when two-way traffic is reduced to a single lane. Obtain a work clearance request (AF Form 103) from the construction inspector 21 days in advance before road closures.

IX. INSTALLATION SAFETY AND FIRE REGULATIONS:

A. The prime contractor is responsible for understanding and insuring subcontractor compliance with the following:

Vehicle Traffic Supervision. AFI 31-204, Motor Vehicle Traffic Supervision.

EM 385-1-1, Safety and Health Requirements Manual, Army Corps of Engineers.

NFPA 241, Safeguarding Construction, Alteration, and Demolition Operations.

B. The prime contractor shall be responsible for all workers to include subcontractor workers’ health and safety.

C. Fire safety general requirements:

1. Even if a facility is unoccupied maintain the fire detection and automatic suppression system service throughout construction. Any outage of both systems requires a 24-hour watch.

2. The contractor or an individual appointed shall be placed in charge of Fire Safety of the work project. The responsibilities shall include: assuring the availability, operation, and location of fire protection equipment, general supervision of safeguards and location of portable heating equipment, and establishment and maintenance of safe cutting and welding operations.

3. Contractor's materials and equipment shall not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site. Fire hydrants shall not be fenced in on construction sites.

4. All fires, regardless of size, even if they have been extinguished, shall be reported to the Fire Emergency Services Flight immediately. Any persons discovering a fire or suspected fire shall alert the building occupants by any means available. The Fire Emergency Services Flight shall be notified in the following manner: from a base phone, dial 911 and from a Japanese cell phone dial 119.

5. Portable fire extinguishers shall be supplied by the contractor as required by the Fire

Emergency Services Flight. Fire extinguishers shall be readily available and kept in fully operational condition at all times.

6. Work that includes the fire detection or suppression systems, utility outages, road closures, and confined space entries, shall be approved by the Fire Emergency Services

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Flight, Fire Prevention Office prior to beginning the work. Only authorized technicians shall alter, extend, or repair installed systems.

D. Flammable and Combustible Liquids and Gasses:

1. Every effort shall be made to limit flammable liquid quantities to daily use.

2. Flammable liquids exceeding daily quantities shall be properly stored in approved locations only.

3. Flammable storage areas shall be marked with bilingual signs.

E. Driving Responsibilities:

1. Drivers shall yield the right-of-way to all emergency response vehicles.

2. Vehicles shall not be driven over fire hose and shall not proceed through areas where firefighting operations are being conducted; unless directed by a designated traffic control representative.

F. The prime contractor is responsible for providing escort and control of all personnel and equipment being utilized on the contract.

X. GENERAL QUALITY CONTROL:

A. Standard products: All materials shall be the standard products of manufacturers regularly engaged in the manufacturer of such products and shall be essentially duplicate items that have been in satisfactory use for at least 2 years before bid opening.

B. Installer’s qualifications: All workers shall be under the supervision of a licensed or certified person in the specific work being accomplished.

C. Submit copies of license or certification with photo and renewal/retraining record of each work item listed below to 374 CONS/LGCB, contracting officer for approval. If designated license or certification does not have a photo, additional submittal may be required for personal identification.

D. Those qualified personnel with license or certification shall be at the job site, either directly supervising or performing architectural, electrical, and mechanical work. During construction, the Contracting officer and/or the Construction Inspector can verify the submitted qualification without any prior notice.

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Ite m

No.

Work Item

Work Type

Issuing/Authorization Organization/Agency

Submittal Type

1 Removal

Disposal Sangyo Haikibutsu Shorigyo Kyoka Sho Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho [Tokubetsu Kanri Sangyo Haikibutsu Shushu Unpan Gyo Kyoka Sho] [Tokubetsu Kanri Sangyo Haikibutsu Shori Gyo Kyoka Sho]

Certification Certification

Certification

Certification

2 Civil Civil work manageme nt

Dobokusekou Kanrigishi (Ministry of Land, Infrastructure, and Transport)

License class 1

XI. PRODUCTS GENERAL:

A. The contractor is required to submit a statement affirming compliance with the following:

1. Do not use materials containing greater than 0.1% asbestos in the project.

2. Do not use materials containing lead-based paint greater than 0.06 percent lead by weight in the project.

3. Do not use materials containing polychlorinated biphenyl’s (PCB).

4. Do not use Class 1 ozone depleting substances.

5. Capture/recycle refrigerant gas from existing equipment in accordance with Japanese law.

XII. AS-BUILT DRAWINGS:

A. Submit a complete ACAD generated (AutoCAD 2013) as-builts depicting all architectural, civil, mechanical, electrical and environmental work as completed plotted on size A1 paper and a compact disc (CD) copy of the information. Assure the accuracy of all on-site revisions and contract modifications by initialing and coordinating each alteration with the construction inspector.

B. With each disk, include a listing of each drawing file on the disk and a second listing of each layer and the contents of each layer for every drawing.

XIII. ATTACHMENTS:

A. Government shall provide:

1. Drawings