RFQ_Used_Rag_PWS__22_May_2014.pdf

ATTACHMENT 1 RFQ# FA5209-14-T-0226

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

USED RAG LAUNDERING SERVICES FOR

U.S. ARMY INSTALLATIONS, JAPAN

22 May 2014 (FEWR No. HF-00415-4J)

Table of Contents

SECTION 1 Description of Services / General Information Page 2 - 8

SECTION 2 Reserved Page 9

SECTION 3 Government Furnished Property Page 9

SECTION 4 Appendices Page 10 - 13

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to provide used rag laundering services to the U.S. Army Garrison, Japan (USAG-J) and its tenant organizations in compliance with all applicable regulatory requirements including the sanitary ordinances published by the Government of Japan (GOJ) and its political subdivisions. Used rags are generated from various organizations on the USAG-J installations as a byproduct of routine vehicle/machine maintenance.

1.1. USED RAG LAUNDERING SERVICES.

1.1.1. The contractor shall provide commercial standard quality of rags (ex, size - length:

approx. 400 mm x width: approx. 400 mm, absorbability, surface smoothness, etc.) and fireproof containers suitable to stow both clean and dirty rags at the facilities listed in Appendix A.

Annual total quantities of clean rags are indicated in Appendix B. The contractor shall provide the required quantity of clean rags and containers upon initiation of the contract.

1.1.2. The contractor shall collect, transport to an off-base facility for laundering dirty rags and furnish clean rags as required quantities, locations and schedules in accordance with Appendix A. The contractor shall wipe oil splatters and stains on the containers during the replacement of rags.

1.1.3. The used rags may be contaminated with a variety of materials such as solvent, oil, ink, metal powder, etc. The rags will not be used to wipe off oil-based paint or certain metal items such as drill chips, flakes, slivers, etc.

1.2. SUBMITTALS.

1.2.1. Personnel Roster. Within 30 calendar days after contract award (prior to the commencement of work), the contractor shall submit a complete roster of all personnel to the Government Representative (GR). The roster shall include name, address and telephone number, and the contractor shall be responsible for providing updates as any changes occur.

1.2.2. Work Schedule. Within thirty (30) calendar days after contract award (prior to the commencement of work), the contractor shall coordinate with the GR to establish work schedules. The contractor shall submit them to the GR for approval ten (10) calendar days prior to the start of contact performance. The contractor shall make necessary adjustments to the schedule as determined necessary to avoid disruptions to the Army’s mission-essential activities.

The adjustments and revisions shall be made at no additional cost to the Government.

1.3. GENERAL INFORMATION.

1.3.1. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices.

The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

1.3.2. Quality Assurance. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

1.3.3. Government Remedies. The Contracting Officer (KO) shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.4. Government Representative (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by the KO.

1.3.5. Contracting Officer (KO) Authority. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.6. Mobilization and Phase-In Period. In the event other than the incumbent contractor is the successful offeror, a period of thirty (30) calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparations prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.3.7. Contractor Personnel:

1.3.7.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contract manager or alternate shall be proficient in English and have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO/GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.3.7.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.7.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

1.3.7.4. Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.3.7.5. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.3.7.6 Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.8. Availability of Facility.

1.3.8.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below, during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR).

1.3.8.2. Legal American Holidays and Other Designated Holidays.

American Holidays 1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January New Year’s Days 29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a Sunday will be observed on the following Monday.

1.3.8.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the GR and shall do so at no additional cost to the Government.

1.3.9. Security Safety Requirements.

1.3.9.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.9.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.9.3. Reports of Damages, Destruction, Injury, or Death

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.9.4. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.3.10. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

1.3.11. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.3.12. Disposal of Materials. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with the laws of Japan.

1.3.13. Warranty. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S.

Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.3.14. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.15. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.3.16. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas Combatant Commander. Services under this contract are not required during a crisis; therefore, no costs shall be paid by the Government to the contractor after notification has been made. The KO or GR will notify the contractor, by any means of communication, of a crisis. The contractor shall stop all work immediately after notification. The contractor will be paid for all work performed prior to the notification IAW the contract terms and conditions and this PWS.

1.4. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

SERVICES SUMMARY

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY AND / OR SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. None

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the GR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the GR. The detailed reporting requirements are specified in paragraph 1.3.9.3. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services.

The contractor shall submit the report in accordance with paragraph 1.3.9.3. above.

SECTION 4

APPENDICES.

Appendix A. Performance Schedule

Appendix B. Annual Total Number of Rags by Installations

Appendix A

PERFORMANCE SCHEDULE

Organization Facility Number of Containers

Number of Rags

Schedule

Directorate of Public Works, USAG-J

Electrical and Air Conditioning Branch, Operations and Maintenance Division

Transformer Substation, Bldg 138, Camp Zama 1 100 Once a Month

Electrical Shop, Bldg 646, Camp Zama

1 100 Once a Month Ref/AC Shop, Bldg 646, Camp Zama 1 100 Once a Month

Mechanical and Sanitation Branch, Operations and Maintenance Division

Domestic Wastewater Treatment Plant, Bldg 624, Camp Zama

1 50 Once a Month Incinerator, Bldg 1024-1, Camp Zama

1 50 Once a Month Pump Station, Bldg 1043, Camp Zama

1 50 Once a Month Pump Station, Bldg 726, Sagamihara Family Housing Area

1 50 Once a Month Sagami Sub-Facilities Engineer

Utility Shop, Bldg161-S1, Sagami General Depot

1 100 Once a Month Heavy Equip. Shop, Bldg 161-S1, Sagami General Depot

1 100 Once a Month Custodial Room, Bldg 161-S1, Sagami General Depot

1 100 Once a Month Directorate of Logistics, USAG-J

Automotive and Mechanical Equipment Branch, Maintenance Division

Zama Section, Bldg 602, Camp Zama 2 100 *Once a Week Sagami Section, Bldg 165-S4, Sagami General Depot

4 400 *Once a Week

Yokohama Section, Bldg 663, Yokohama North Dock

1 100 *Once a Week

Akizuki Section, Bldg 440, Akizuki Ammunition Depot

1 50 Once a Month Hiro Section, Bldg 1227, Hiro Ammunition Depot

1 50 Once a Month Kawakami Section, Bldg S-2705, Kawakami Ammunition Depot

1 50 Once a Month Quality Control Branch, Maintenance Division

Bldg 165-S4, Sagami General Depot

1 50 *Once a Week

I Corps (Forward) I Corps (Forward) Motor Pool

Tactical Vehicle Maintenance Shop, Bldg 602, Camp Zama

1 100 Once a Month Headquarters Company, USAG-J

- Consolidated Arms Room, Bldg 253, Camp Zama

1 50 Once a Month Directorate of Family, Morale, Welfare and Recreation, USAG-J

Family, Morale, Welfare and Recreation

Automobile Craft Shop, Bldg 621, Camp Zama

1 50 **Once Every Two Weeks

Camp Zama Golf Club Maintenance Shop, Bldg 1027, Camp Zama

1 50 Once a Month 78th Aviation Battalion, 10th Area support Group

Headquarters and Headquarters Detachment

POL Section, Bldg 1022, Camp Zama 3 250 Once a Month

Pacific Stars & Stripes

Production Department Press Room, 1st Floor, Building 8, Akasaka Press Center

3 300 **Once Every Two Weeks

Prepress Room, 3rd Floor, Building 8, Akasaka Press Center

1 50 **Once Every Two Weeks

Transportation/Circulation Department

Maintenance Shop, 1st Floor, Building 8, Akasaka Press Center

1 50 Once a Month

Note: * Total four (4) times per month, ** Total two (2) times per month

Appendix B

ANNUAL TOTAL NUMBER OF RAGS BY INSTALLATIONS

Installations Quantity of Clean Rags

Camp Zama Zama City, Kanagawa Prefecture

16,800

Sagamihara Family Housing Area Sagamihara City, Kanagawa Prefecture

Sagami General Depot Sagamihara City, Kanagawa Prefecture

25,200

Yokohama North Dock 1-1 Mizuho-chou, Kanagawa-ward, Yokohama City, Kanagawa Prefecture

4,800

Akasaka Press Center 7-23-17 Roppongi, Minato-ward, Tokyo

9,000

Akizuki Ammunition Depot 1-1-1 Akizuki, Edajima-chou, Aki-gun, Hiroshima Prefecture

Kawakami Ammunition Depot Ohazamuneyoshi, Hachihonmatsu-chou, Higashihiroshima City, Hiroshima Prefecture

Hiro Ammunition Depot Ohban, Hiro, Kure City, Hiroshima Prefecture

Total: 58,200