PWS_LWWTP_(FBO).pdf

RFQ No. FA5209-14-T-0219

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

FOR

OPERATION, MAINTENANCE AND REPAIR

OF

LAUNDRY WASTEWATER TREATMENT PLANT

AT

BLDG No. 154-6, SAGAMI GENERAL DEPOT, JAPAN

27 Aug 2014

(FEWR No. SQ-00002-4J)

Table of Contents

SECTION 1 Description of Services / General Information Page 2 thru 12

SECTION 2 Services Summary Page 13

SECTION 3 Government Furnished Property Page 14 thru 15 and/or Services

SECTION 4 Appendices Page 16

Appendix A: Workload Estimates

A-1: Location Map

A-2: Pertinent Data and Quality Standard

A-3: Flow Diagram

A-4: Location of Meter Reading

A-5: Location of Ground Maintenance Services

A-6: Plant Equipment List

Appendix B: Required Reports

B-1: Contract Data Requirement List and Description

B-2: Sampling and Laboratory Analytical Table

B-3: Required Monitoring Parameters and Hazardous Substances

Appendix C: Government Furnished Items

C-1: Government Furnished Facilities

C-2: Government Furnished Equipment / Tools & Furniture

Appendix D: List of Key Controlled Areas

Appendix E: Applicable Publications and Forms

SECTION 1 –DESCRIPTION OF SERVICES/GENERAL

INFORMATION

1. DESCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to perform operation, maintenance, and repair for the Laundry Wastewater Treatment Plant (LWWTP), Bldg

No. 154-6 at Sagami General Depot (SGD), Japan. The contractor shall perform this work in accordance with this Performance-Based Work Statement (PWS), the attached appendices, and all applicable commercial and local standards.

1.1. OPERATION AND MAINTANANCE. The contractor shall provide operation and maintenance services of the laundry wastewater treatment facility in order to provide safe, continuous and efficient treatment of all laundry wastewater delivered to the facility. The contractor shall maintain plant operation in accordance with Appendix A2. Operation services shall include general operation of plant equipment, valves and piping, sampling and process control testing, waste and effluent handling, and other necessary related services. Maintenance service shall include reprocessing, replacement of minor/consumable defective parts.

1.1.1. Record and Submittals.

a. Daily Operating Log Data (Para 1.1.1.1)

b. Monthly Operating Summary (Para 1.1.1.2)

c. Preventive Maintenance Schedule (Para 1.1.1.3)

d. Monthly Work Schedule (Para 1.1.1.4)

e. Monthly Work Performance Report (Para 1.1.1.5)

f. Deficiency Report (Para 1.1.1.6)

1.1.1.1. Daily Operating Log Data. The contractor shall maintain the daily operating log data, but are not required to submit the log to the COR on a daily basis. If the COR requests the daily log, the contractor is required to submit the data within two (2) days of the request. At a minimum, the daily operating log data shall contain the following:

(1) Continuous plant operational status

(2) Gauge readings

(3) Quantities of raw and treated sewage

(4) Quantities of industrial waste (sludge) generated from the laundry waste water plant

(5) Laboratory results and test method used to analyze

(6) Equipment operation hours

(7) Date/time of sampling, type of sample, name of sample and location of sample

(8) Who performed (licensed tech) who performed sampling and other pertinent data based upon daily log and laboratory analysis requirements under Para 1.1.7.1.1. of this PWS

1.1.1.2. Monthly Operating Summary. On a monthly basis, the contractor is required to provide a summary of the plant operations for the month. The Monthly Operating Summary shall include the contractor’s remarks, recommendations, procedures and conformance to the Water Pollution Control Law

(Suishitu Odaku Boushihou 水質汚濁防止法) requirements. The contractor shall submit this summary to the COR for review and approval within ten (10) days after the end of month during the contract period.

1.1.1.3. Preventive Maintenance Schedule. The contractor shall prepare a preventive maintenance schedule based upon the manufacturers' recommendations, handbooks, operating/service manuals, contractor expertise, and general engineering judgment on a quarterly basis. This schedule shall include components to be inspected and maintained, techniques and frequencies of inspections. The contractor shall submit this schedule to the COR for review and approval no later than 15 days before the beginning of a quarter. If changes are required, the contractor shall update this schedule within 3 days and submit the updated schedule to the COR for their approval.

1.1.1.4. Monthly Work Schedule. The Contractor shall coordinate with the Contracting Officer’s

Representative (COR) for work schedule and submit no later than 15 calendar days before the beginning of the month. The Contractor shall make necessary adjustments to the schedule to avoid disruptions to the Army’s mission-essential activities. The schedule shall include location of work, work description, required materials, estimated completion data, anticipated maintenance downtimes, specify affected operation /process and the anticipated date and duration of the downtime.

1.1.1.5. Monthly Work Performance Report. The contractor shall prepare and submit monthly operation and maintenance reports within ten (10) business days after completion of each monthly operation and maintenance service. The report shall include the location, performance date, completed maintenance and repair work and the name of employees who performed the tasks.

1.1.1.6. Deficiency Report. When any deficiencies are identified with the LWWTP under the operation and maintenance work, the contractor shall inform the CORs immediately. The contractor shall submit the deficiency report in both English and Japanese to the COR within 5 days of the findings. The deficiency report shall include at a minimum of the following information:

(1) Finding date of failure

(2) Description of failure (picture, drawings, etc.)

(3) Justification (what will happen if repair is not accomplished)

(4) Proposed description of repair work (including drawings, pictures, etc.)

(5) Man-hour list (type of worker, required man-hour of each worker, etc)

(6) Proposed repair schedule (repairs under this basic contract)

(7) Cost estimate for repair work (in case of additional repair/replacement work)

(8) Submission date of the report

(9) Signature of the Contractor Representative

1.1.2. Ground Maintenance Service. The contractor shall provide ground maintenance services for the area shown in the attached Appendix A5. The contractor shall provide mowing service to that area. The height of the grass and weeds shall be maintained between the limits of 3 inches to 5 inches.

1.1.3. Contractor Furnished Chemicals (CFC). The contractor shall provide all chemicals required to accomplish operations under this PWS. The contractor will only be paid exact costs for all CFC on a monthly basis under Contract Line Item Number (CLIN) X004 and corresponding option CLINs.

1.1.3.1. Procedures for Requesting CFC Below $3,000.00. The contractor shall request approval of purchasing chemicals required via a Bill of Materials Form (BOM, DA Form 2702) to the COR. The

COR will provide written approval/disapproval within 5 work days.

1.1.3.2. Procedures for Purchasing CFC Above $3,000 but Below $25,000. The contractor shall compete all purchases exceeding the yen equivalent of $3,000 but below $25,000 between at least three

(3) sources. The contractor shall provide documented competition to the COR for approval prior to proceeding with the purchase The COR will review the documentation and forward such documentation along with an Independent Government Cost Estimate to the Contracting Officer for approval/disapproval within 5 working days. The Contracting Officer will review and approve/disapprove the purchase within

5 working days.

1.1.3.3. All chemicals used in this contract shall be brought to the work site only after being processed through the Hazardous Materials control office at Bldg 163-13, SGD IAW Hazardous Material Control

Center (HMCC) Standing Operating Procedures (SOP) dated November 2013 (See Appendix E).

1.1.4. Excess Hours. In case of unusual situations, such as excessive rain fall that exceeds the capacity of the laundry wastewater treatment plant, the contractor may be notified by the COR and be required to work overtime outside of the normal scheduled working hours and days. The contractor shall be paid for this overtime work under CLIN X002 and corresponding CLINs per option period.

1.1.5. Interface with Government Operations. The Contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S. Government operations. In the event the nature of the work makes such interference necessary, the contractor shall provide the CORs with a minimum of five (5) days advance notification of the proposed work.

1.1.6. Sampling and Laboratory Analysis. The contractor shall provide sampling and laboratory analytical services for the effluent flowing out from the facilities during this contract. Such sampling and laboratory analysis procedures shall meet applicable regulatory agency operating requirements and shall be approved by the COR prior to commencement of work. The detailed government requirements such as frequency, required sample points and items are indicated at Appendix B2, Sampling and Laboratory

Analytical Table of this PWS.

1.1.6.1. Record Maintenance. The contractor shall maintain all data reports, copies of testing records and associated correspondence on file and available for the COR review throughout the life of this contract; The data shall include, but are not limited to, equipment and/or system condition, water quality curve graph and historical data of any actions covered under this contract. All these data and reports shall be prepared in both hardcopy and electronic format (refer to the Appendix B1, Contract Data

Requirement List and Description).

(1) Daily Log

(2) Weekly and Monthly Analysis

1.1.6.1.1. Daily Log: Daily logs shall be completed based upon contractor’s observations and recommendations. The contractor shall document the flow meter reading daily and maintain a daily record for the three (3) water flow meters as listed in Appendix A4 in accordance with test instrument manufacturers' manuals The required sampling points and inspection items are listed at Appendix B2 of this PWS.

1.1.6.1.2. Weekly and Monthly Analysis: The contractor shall conduct weekly and monthly analysis of the wastewater effluent in accordance with the test instrument manufacturer’s manuals and the government requirements listed at Appendix B2 of this PWS.

1.1.6.2. Submittals Sampling and Laboratory Analysis.

1.1.6.2. 1. Quarterly and Annual Analysis: The contractor shall monitor the effluent and conduct quarterly analysis ensuring all systems are working within the required parameters, and provide annual analysis for required hazardous substances. The parameters and hazardous substances which the contractor is required to monitor are listed at Appendix B3 (Required Monitoring Parameters and

Hazardous Substances) of this PWS. The contractor shall submit a Quarterly Analysis report to the COR for review and approval within 30 days after quarterly analysis is performed. The contractor shall submit an Annual Analysis report to the COR for review and approval within 30 days after all Quarterly Analysis reports for each contract period is submitted and approved by COR.

1.2. REPAIRS. Repair work includes the reprocessing or replacement of parts or materials which have deteriorated and could not have been corrected through routine maintenance servicing.

1.2.1. In the event that the contractor identifies needed repairs during a routine maintenance service, a deficiency report shall be provided in accordance with para1.1.1.8. Deficiency Report of this PWS for

COR’s approval. The COR will review the deficiency report and if repairs and/or replacement work value is below $3,000.00 or equivalent yen value of the total cost (material, equipment, and labor), the repairs and/or replacement work shall be performed within the scope of this contract. Exact repair costs incurred will be paid by the government under CLIN X003 and the corresponding option CLINs. The contractor shall accomplish repair in accordance with an approved schedule. The contractor shall provide reports of all repair work in accordance with para. 1.2.2.2. of this PWS.

1.2.2. Submittals for Repairs. When there is a need for repair work, the contractor shall submit the following:

(1) Repair Work Schedule (Para 1.2.2.1.)

(2) Report for Scheduled Repair (Para 1.2.2.2.)

1.2.2.1. Repair Work Schedule. The repair work schedule shall include the start and estimated completion dates, installation name, location, date of failure, description of failure, a required materials list, estimated man-hours, detailed work description of the repair, proposed work schedule, drawings or sketches, estimated cost and signature of the COR.

1.2.2.2. Report for Scheduled Repair. The contractor shall prepare and submit a written report within five (5) business days after the scheduled repair is accomplished. This report shall include the date, time, and service performed, etc. If the service performed did not follow the schedule, the contractor shall document the reasoning in the report. Report shall be inclusive of all costs actually incurred for repairs for the government’s reimbursement to the contractor.

1.2.3. ADDITIONAL REPAIR WORK. All repairs and/or replacement work in excess of $3,000.00 are considered ADDITIONAL REPAIR WORK and not included in this contract. If the contractor identifies a need for additional repair work, the contractor shall provide the COR a report described in para 1.2.2.1. The COR will forward the estimate to the Contracting Officer (KO). The KO will determine whether the repairs can be accomplished by contract modification or by a separate contract action. The price of additional repair work may be negotiated between the contractor and the KO on a case-by-case basis. The contractor shall commence additional repair work only after receipt of a written notification from the KO. When additional work is included, the contractor shall submit all applicable submittals as specified in 1.2.2.1 to the COR.

1.3. GENERAL INFORMATION.

1.3.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract.

1.3.1.1. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the contracting officer or COR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

1.3.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.2.1. Qualifications. The contractor shall ensure their employees have the following current and valid professional certification to provide the required services under this contract.

a. Plant attendant(s) shall possess the following certificate issued by an authorized agency recognized by the Ministry of Economy, Trade and Industry of the Government of Japan (経済産

業省).

*Kougaiboushi Kanri-shya, Suisyu 2 (公害防止管理者水種 2)

*Denkikouji-shi Dai 1 syu or 2 syu (電気工事士第 1種または 2種)

b. The employee shall also have the following certificate issued by an authorized agency recognized by the Ministry of Health, Labor and Welfare of the Government of Japan (厚生労働省).

*Kikenbutsu Toriatsukai Sekinin-shya Otsu syu or above (危険物取扱責任者乙種またはそれ

以上)

*Tokutei Kagakubushitsu Sagyousyunin-shya (特定化学物質作業主任者)

* Sansoketsubou Ryukasuiso Kiken Sagyousyunin-shya (酸素欠乏硫化水素危険作業主任者)

*Yuukiyouzai Sagyousyunin-shya (有機溶剤作業主任者)

(The employee needs this certification to provide touch-up painting service and is also required to repair the fence or other components of plant equipment as necessary.)

1.3.2.2. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.3.2.3. Third Country Nationals (TCN). The Security Forces on each base control entry to the base.

Under certain circumstances, the TCN might be denied entry. It is the contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular entry circumstances.

1.3.2.4. U.S. Government and/or Master Labor Contract Employees. The contractor shall not hire employees of the U.S. Government and/or Master Labor Contract employees in violation of the

Procurement Integrity Act. See FAR Section 3.104. Further, the contractor shall not employ any

Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.”

1.3.2.5. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.2.6. Roster. The contractor shall provide a complete roster of all personnel (including the contract manager and alternate contract manager) to the COR prior to start of performance. The roster must include all employee names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.3. Quality Control. The contractor shall develop and maintain a quality control program to ensure the services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. At a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Services Summary.

1.3.4. Quality Assurance. The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) by appointing a COR to monitor performance to ensure services are received.

1.3.5. Government Remedies. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.6. Contracting Officers Representative (COR). The contractor shall coordinate all aspects of this project with the COR. Completed work shall be subject to inspection and acceptance by COR. This designation will be made in writing by the KO at the time of contract award, or prior to commencement of

COR duty. The COR shall NOT direct or redirect any contractor action(s). This can only be done by the

Contracting Officer.

1.3.7. Contracting Officer (KO) Authority. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the Contracting Officer will be considered an Unauthorized Commitment and subject to Ratification

Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.3.8. Availability of Facility.

1.3.8.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Saturday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1700 hours unless prior arrangements have been made with the COR.

1.3.8.2. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

1.3.8.3. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor will request approval prior to performance from the COR and shall do so at no additional cost to the Government.

1.3.9. Security Safety Requirements.

1.3.9.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison Japan Regulation

190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.3.9.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.9.3. Photography Permission. Permission for photography shall be obtained prior to the commencement of photographing work. The permission should be requested to the DES Physical

Security Office by the COR, however, the contractor shall work together with the COR to prepare USAG-

J Form 1797 and other necessary documents. The Contractor shall also be physically present at the office with valid photo identification when applying for the permission.

1.3.9.4. Reports of Damages, Destruction, Injury, or Death.

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term

“Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the COR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs.

Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the COR.

1.3.9.5. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.3.9.6. Accident Prevention Plan and a Job Hazard Analysis. The contractor shall not commence work at the job site until an Accident Prevention Plan and a Job Hazard Analysis are submitted for review and approved by the COR/GR. The contractor is responsible for reviewing section 1 and 34 of EM 385-

1-1, the US Army Corps of Engineers’ Safety and Health Requirements Manual, http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html

1.3.9.7. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs in both

English and Japanese and post them at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

1.3.9.8. Hazardous Materials. All hazardous materials must be contained and stored in the appropriate storage containers and/or cabinets. The contractor shall immediately report spills or release of hazardous materials to Fire and Emergency Services, Directorate of Emergency Services, U.S. Army Garrison Japan and the KO and COR. The contractor shall be liable for containment and environmental clean-up of spill or release of such substance. The contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling.

The contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current Material Safety Data Sheets (MSDS).

1.3.9.9. Environmental and Hazardous Material Handling. The contractor shall comply with the

Japan Environmental Governing Standards (JEGS) to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

The Contractor shall follow the installation Spill Prevention Control and Countermeasure (SPCC) Plan and Oil and Hazardous Substance (OHS) pollution Contingency Plan in case of a spill or release of POL and/or hazardous substances. The Contractor shall immediately notify Fire and Emergency Services, Directorate of Emergency Services, and COR, U.S. Army Garrison Japan of any spills that occur on the installation through the Emergency Phone Number. The contractor will be liable for containment and clean-up of the site.

1.3.9. Delivery and Storage of Materials. All materials delivered and placed in storage shall be protected from the weather, humidity and temperature variations, dirt and dust, or other contaminants by the contractor.

http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/toc.html

1.3.11. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

1.3.12. Reserved.

1.3.13. Warranty. The contractor shall provide the Government with their commercial warranty. The

Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

1.3.14. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.15. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.3.16. Performance of Services During Crisis Declared by Secretary of Defense or the Overseas

Combatant Commander. This provision is not applicable since no services are required during the crisis. Contracting Officer or COR shall notify the Contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.3.17. Mobilization and Phase-In Period.

In the event other than the incumbent contractor is the successful offeror, a period of 14 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparation prior to the start of contract performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals.

Mobilization and phase-in costs are not reimbursable under this contract.

1.3.18. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

1.4. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1)

Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10)

Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work

(specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

2. SERVICES SUMMARY.

The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.

These thresholds are critical to mission success.

SS Number and Performance

Objective

PWS Section Performance Threshold

SS #1. Submittals for Operation and Maintenance.

Para 1.1.1.

2 late submission allowed per year

SS #2. Sampling and analysis service

Para 1.1.6. 3 defect defects allowed per year.

SS #3. Repair. Para 1.2. No defects are allowed.

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. The Government shall furnish or make available facilities described in Appendix C1. Before any modification of the facilities performed by the contractor at his or her expense, the contractor must furnish the contracting officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without specific written permission from the contracting officer. The contractor shall return the facilities to the Government in the same condition as received, normal wear and tear and approved modifications excepted. These facilities shall only be used in performance of this contract.

3.1.2. Government Furnished Tools and Equipment. The Government shall provide the contractor with government-furnished equipment, tools, and furniture listed in Appendix C2.

3.1.2.1. Inventory: An inventory of government-furnished equipment must be done at the same first day of the commencement of the contract, within 10 calendar days of the commencement of any option periods, and not later than 10 calendar days before completion of the contract period (including any option periods). The contractor and COR shall conduct a joint inventory of all government-furnished equipment and the contractor shall sign a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and be reported to the COR in writing. The contractor and COR shall jointly determine the working condition of all equipment and document their findings on the inventory. In the event of disagreement between the contractor and the COR on the condition of equipment, the disagreement shall be resolved and resolved by the KO.

3.1.2.2. Obtaining Replacement of Government Furnished Equipment. The contractor shall submit requests for replacement of government-furnished equipment to the COR for processing. Such requests shall specify the reason for the replacement request.

3.1.3. Government Furnished Materials (GFM): None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army

Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the

COR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contract manager shall immediately report the details to the

COR. The detailed reporting requirements are specified in paragraph 1.3.9.4. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.3.9.4. above.

3.2.4. Publications. These publications listed at Appendix E of this PWS are available for the contractor’s performance.

3.2.5. Telephone Services. Military Telephone which can be used only within U.S. Base Installation

Japan will be provided by the Government for on-base calls only.

3.2.6. Refuse Containers. The government will furnish refuse containers adjacent to the facilities.

3.2.7. Hazardous Materials Disposal: The Government shall dispose of waste classified as hazardous.

3.2.8. Industrial Waste Disposal. All debris and unserviceable materials generated under this contract such as industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the government in accordance with the laws of Japan. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

3.2.9. Insect and Control. The Government will provide insect and rodent control for all government-furnished facilities. The contractor shall notify the COR when an insect or rodent problem is detected and shall cooperate in efforts to control pests.

3.3.10. Security Forces and Fire Protection. Upon request for assistance, the following units will provide services on Sagami General Depot as necessary:

Emergency Telephone for Fire, Ambulance and the Military Police: Telephone 911, or 046-

407-2911.

SECTION 4

4. APPENDICES.

Appendix A: Workload Estimates

Location Map A1

Pertinent Data A2

Flow Diagram A3

Location of Meter Reading A4

Location of Ground Maintenance Services A5

Plant Equipment List A6

Appendix B: Required Reports

Contract Data Requirement List and Description B1

Sampling and Laboratory Analytical Table B2

Required Monitoring Parameters and Hazardous Substances B3

Appendix C: Government Furnished Items

Government Furnished Facilities C1

Government Furnished Equipment / Tools & Furniture C2

Appendix D: List of Key Controlled Areas

Appendix E: Applicable Publications and Forms

APPENDIX A-2:

PERTINENT DATA AND QUALITY STANDARD

A.2. 1. Laundry Waste Water Treatment Plant, Bldg. No. 154-6, Pertinent facility data are as follows:

A.2.1. 1. Design Capacity: 334 CuM per day

A.2.1 .2. Actual Treated Quantity: Average 150 CuM per day (date from l993 to 2013).

A.2.2. Quality Standards:

• Wastewater of Main Laundry:

Items pH

BOD (mg/l) COD (mg/I)

SS (mg/I) n-Hexane (mg/I)

Raw Water

400 below 250 below 200 below 100 below

Requirement 5.8-8.6 25 below 25 below 50 below 5 below

Abbreviations used above:

CuM/day = cubic meters per day mg/I = milligrams per liter pH = hydrogen ion concentration BOD = Bio-chemical Oxygen Demand COD = Chemical Oxygen Demand SS = Suspended Solids n-Hexane = Index of oil content

APPENDIX A-2

APPENDIX A-6

APPENDIX A-6 - PLANT EQUIPMENT LIST

Condition Equipment Name/Plate/Data Quantity / Remarks

1. Fine Screen Automatic, 1.0m x 84 cuM/hr x 0.2 kw 2 good Make: CP Commuter Service

2. Raw Pump Tank Concrete Underground Tank 1 good 3.0m (W) x 3.9 m (L) x 1.8 (H) Act Cap: 21 CuM

3. Raw Pump Type: Submersible Sewage Pump 2 good Dia.: 100 mm Cap.: 1.4 CuM/min Head: 6 m Motor: 3.7 kw Make: Shinmaiwa Model: CV 100 Ser#: 1283-243,1277-706

4. Edge Wire Screen Mesh: 0.5 mm 2 good Cap.: 84 CuM Make: Gadelius Environment. Inc.

Model: 554.554-2

5. Flow Equalization Concrete Underground Tank 3 good Tank: 3.5m (W) x 5.7 (L) x 3.0 (H) 3.5m (W) x 13.7m (L) x 3.0m (H) 3.5m (W) x 9.9m (L) x 3.0m (H)

6. Aspirator Type: Submersible Aspirator Pump 5 good (In Flow Equalization Make: Shinmaiwa Tank) Cap.: 72 CuM Above Motor: 2.2 kw Ser#: 1308-588, 1277-516, 1224-480, 1224-606, 0370-798

7. Measuring Pump Type: Submersible Sewage Pump 2 good Make: Shinmaiwa Dia.: 65 mm Cap.: 0.2 CuM/min Head: 18.4 m Power: 1.5 kw 2P Model: AH502 Ser#: 0762-071 & 1284-105

8. Waste Water Storage Concrete Underground Tank 1 good Cap.: 12 CuM 1.7m (W) x 3.5m (L) x 2.5 (H) Act. Cap.: 14.8 CuM

9. Screen Automatic Bar Screen 1 good

1.0 mm Mesh Cap.: 84 CuM/hr x 0.2 kw

Condition Equipment Name/Plate/Data Quantity / Remarks

10. Measuring Pump Submersible Pump 1 disabled (Oily Rag Water) Make: Shinmaiwa Cap.: 0.05 CuM/min Dia.: 50 mm Head: 8 m Power: 0.75 kw Model: CVS-50 Ser#: 9440-1477

11. Sludge Storage Tank Concrete Underground Tank 1 good (Oily Rag Waste) Cap.: 10 CuM (13.4 CuM) 1.2m (W) x 3.5m (L) x 3.2m (H)

12. n-Hexane Remover 1 good (Pressurized Floatation Unit)

a. Measuring Tank Type: “V” notch, Steel

b. Mixing Tank Holding Time: 10 min Cap.: 2.83 CuM/10 min 1.3m (W) x 1.7m (L) x 1.8m (H)

c. Floatation Tank Holding Time: 60 min over Surface load: 4 CuM/m 2 hrs Overflow load: 30 CuM/m 2 days Form: Columnar Vertical

3.5 m dia. x 3.0 m high

d. Sludge Skimmer Reduction Gear Make: Didec Shimpo Corp.

Traction Drive Type: RXMV-400-N187BD Ser#: 90422610 Date: 2002-10

Simpo Induction Motor Type: SF-JRVO 0.4kw x 200Vx50Hz, 140r/min Ser#: BK8837001 Date: 2002-10

13. n-Hexane Remover 1 disabled (Pressurized Floatation Unit for Oily Rag Water)

a. Measuring Tank Type: “V” notch, Steel

b. Mixing Tank Holding Time: 10 min over 0.5m x 0.5m x 0.8 m= 0.2 CuM

c. Coagulant Tank Holding Time: 10 min over 0.6m x 1.5m x 1.2 m

d. Surface Load 4 CuM/m 2 less

Condition Equipment Name/Plate/Data Quantity / Remarks

14. Coagulant Sedimentation Device 1 disabled (Oily Rag Water)

a. Reaction Tank Holding Time: Over 15 min 0.7m x 0.7m x 0.7m =0.3 CuM

b. Mixing Tank Holding Time: Over 15 min 0.7m x 0.7m x 0.7m =0.3 CuM

c. Coagulant Tank Holding Time: Over 15 min 0.7m x 0.7m x 0.7m =0.3 CuM

d. Sedimentation

Tank Surface Load: Less than 15 CuM/m day

15. Sludge Storage Tank 3.0m (W) x 2.8 m(L) x 3.5m(H) 1 good Cap 294 CuM

16. Chelate Feed Pump Type: Diaphragm 2 good Dia.: 5 mm x 9 mm Cap.: 50 cc/min Head: 10 m Power: 0.2 kw Make: N-Feeder Model: SXD1-61R Ser#: 93051120T & 9305119T

17. Chelate Storage Tank Cap.: 100 liter 1 Agitator (w/ Agitator) PVC is disabled

18. Coagulant Feed Pump Type: Diaphragm 2 good Dia.: 9 mm - 15 mm Cap.: Max. 300 cc Head: 10 m Motor: 0.2 kw Make: N-Feeder Model: SXD1-32R Ser#: 93051130 & 93051129

19. Coagulant Storage Type: Round Vertical 1 good Cap.: 5,000 liter

20. Coagulant Feed Pump Type: Diaphragm 2 1 - disabled (Oily Rag Water) Cap.: 50 cc/min 1 - disabled Make: N-Feeder Model: SXD2-61R Ser#: 930511251 & 930511216

21. Coagulant Feed Pump Type: Diaphragm 2 good (Chelate) Cap.: 50 cc/min Make: Motor: 0.1 kw

Condition Equipment Name/Plate/Data Quantity / Remarks

22. Coagulant Aid Feed Type: Diaphragm 2 good Pump (Pressurized Dia.: 12 mm x 18 mm Floatation Unit) Cap.: Max. 830cc/min Motor: 0.2 kw Make: N-Feeder Model: SXD1-82R Ser#: 93051131 & 93051132

23. Coagulant Aid Cap.: 0.67 kg/day 1 good Dissolution Device (Attachment: Chemical Storage Hopper, Dissolution Tank (500 liter), Feeder)

24. Coagulant Aid Type: Diaphragm 1 disabled Feed Pump Dia.: 5 mm x 9 mm (Oily Rag Water) Cap.: 50 cc/min Motor: 0.2 kw Make: N-Feeder Model: SXD2-61R Ser#: 93051121

25. Coagulant Aid Feed Type: Diaphragm 1 good Pump (Chelate) Dia.: 5 mm x 9 mm Motor: 0.2 kw Cap.: 50 cc/min Model: SXD2-61R Ser#: 93051122

26. Coagulant Aid Feed Type: Diaphragm 2 good Pump (Dehydrator) Dia.: 40 A Cap.: Max. 10 liter/min Motor: 0.75 kw Make: N-Feeder Model: KXD-14 Ser#: 93052730 & 93052731

27. Dissolution Device Type: Auto 2 good (Dehydrate Aid) Cap.: 0.6 kg/h (Attachment: Chemical Storage Hopper, Dissolution Tank (1000 liter), Feeder)) (PFU-1-30,Tank(500L)

28. Alkali Feed Pump Type: Diaphragm 2 good (Pressurized Dia.: 9 mm x 5 mm Floatation Unit) Cap.Max.: 300 cc/min Head: 10 m Motor: 0.2 kw Make: N-Feeder Model: SXDA1-32RVEC-HW Ser#: 08045308 & 03100589

29. Alkali Storage Tank Type: Round Vertical 1 good Cap.: 5 CuM (PE)

Condition Equipment Name/Plate/Data Quantity / Remarks

30. Alkali Feed Pump Type: Diaphragm 1 disabled (Oily Rag Water) Cap.: 50 cc/min Motor: 0.1 kw Make: N-Feeder Model: SXD1-32 Ser#: 93051128

31. Alkali Feed Pump Type: Diaphragm 1 disabled (Oily Rag Water Cap.: 50 cc/min Chelate) Motor: 0.1 kw Make: N-Feeder Model: SXD1-61R Ser#: 93051124T

32. Chemical Feed Pump Type: Diaphragm 1 good (Defoaming Agent) Dia.: 5 mm x 9 mm Cap: 50 cc/min Head: 10 m Motor: 0.2 kw Make: N-Feeder Model: SXDA1-61-VTC-FW Ser#: 12055074

33. Chemical Storage Cap.: 50 liter 1 good (Defoaming Agent) PVC

34. Contact Aeration 3.5m (W) x 13.7m (L) x 3.5m (H) No.1 Tank 1 good Tank 3.5m (W) x 9.2m (L) x 3.5m (H) No.2 Tank 1 good

35. Blower Type: Root Type 2 good Dia.: 125 mm Cap.: 10.0 CuM/min. 3,700 aq Motor: 11 kw Make: Anlet Model: DS125 Ser#: B09958 & 09959

36. Diffuser Type: Disk Type 23 good Cap.: 200 l/min

37. Nozzle (Defoaming) Cap.: 10 liter /min 17 good

38. Sedimentation Tank 6.6 m dia. x 2.7 m high 1 good

39. Sludge Remove Pump Type: Air Lift 1 good Dia.: 80 mm Head: 1.5 m

Condition Equipment Name/Plate/Data Quantity / Remarks

40. Scum Removal Pump Type: Submersible 1 good Dia.: 50 mm Motor: 0.75 kw Make: Shinmaiwa Model: CN-501 Ser#: 1299-083

41. Filter Pump Tank 2.3m (W) x 3.8 m (L) x 3.2m (H) 1 good

42. Filter Pump Type: Sewage Submersible 2 good Dia.: 65 mm Cap.: 0.28 CuM/min Head: 10 m Motor: 1.5 kw Make: Shinmaiwa Model: CN65 Ser#: 9434-151 & 0282-515

43. Rapid Sand Filter Pressure Type 1 good Cap.: 3.79 SqM Attachment (Inside pipe, Solenoid Vale, Ladder)

44. Defoaming Pump Type: Submergible Pump 1 good Dia.: 65 mm Head: 15m Make: Shinmaiwa Model: CN-65 Ser#: 9434-159

45. Activated Carbon Cap.: 17.8 CuM 1 good Pump Tank

46. Activated Carbon Type: Sewage Submersible 2 good Pump Dia.: 65mm Cap.: 0.28 CuM/min Head: 10M Motor: 1.5 kw Make: Shinmaiwa Model: CN-65 & CN-651 Ser#: 9434-156 & 0628-468

47. Activated Carbon Type: Pressure Type 2 good Filter Qty of Active Carbon: 3.4 CuM Attachment (Inside pipe, Solenoid Vale, Ladder)

48. Backwash Pump 3.5m (W) X6.6m (L) X 2.7m (H) 1 good Tank Cap.: 62 CuM

Condition Equipment Name/Plate/Data Quantity / Remarks

49. Backwash Pump Type: Sewage Submersible 1 good Dia.: 805mm Cap.: 1.9 CuM/min Head: 11M Motor: 7.5 kw Make: Shinmaiwa Model: CN-100 Ser#: 1292-898

Dia.: 805mm 1 good Cap.: 1.9 CuM/min Head: 11M Motor: 7.5kw Make: Shinmaiwa Model: CN-100 Ser#: 1292-899

50. Flow Measuring Type: Partial flume 1 good Device: Measuring Range: 30 CuM/hr Attachment (Indicator, Recorder, Accumulator)

51. pH Meter Attachment (Indicator, Recorder) 1 good

52. Disinfection Tank 1.24m (W) X 4.8m (L) X 2.1m (H) 1 good Cap.: 12.6 CuM

53. Sodium Cap.: 300 liter 1 good Hypochlorite Tank

54. Chlorinator Type: Diaphragm 2 good (Chemical Pump) Make: N-Feeder Model: SXD1-61R Ser#: 93051116T

Make: Takumina Model: SXD1-61R-VTC-HWX Ser#: 09065357

55. Discharge Pump 1.25m (W) X 4.8m (L) X 1.9m (H) 1 good Tank Cap.: 11.4 CuM

56. Discharge Pump Type: Sewage Submersible 2 good Dia.: 655mm Cap.: 0.28 CuM/min Head: 6M Motor: 1.5 kw Make: Shinmaiwa Model: CN-651 Ser#: 1284-528, 1284-529

Condition Equipment Name/Plate/Data Quantity / Remarks

57. Dehydrator Cap.: 2.0 CuM/hr 1 good Make: Sekisui

58. Vacuum Blower Make: Bortex Bower 1 good Model: VA-020-E2

MFG#: F391605

59. Sludge Transfer Pump Type: Sewage Submersible 2 good Dia.: 50mm Cap.: 0.1 CuM/min Head: 10M

Motor: 0.75 kw Make: Shinmaiwa Model: CN-501 Ser#: 1299-080, 1299-082

60. Sludge Supply Pump Type: Sewage Submersible 2 good Dia.: 50mm Cap.: 0.1 CuM/min Head: 10M Motor: 0.75 kw Make: Heishin Soubi Model: NE30PM Ser#: 64952 & 64953

61. Dehydrated Cake Type: Screw 2 good Conveyer

62. Dehydrated Cake Type: Pressured Oil 1 good Hopper Cap.: 6 CuM

63. Presreized pump Make: Ebara Pump 2 good Model: 65x50FS2H 57.5 Cap: 208L/min Head: 54.4M Ser#: P1178885 & T0670339MZ

Indection Motor Make: Toshiba 2 good Model: 7.5kw 2poles Ser#:12465584 & 20903684

64. Compressor Make: Hitachi 2 good Model: 1.5p-9.5cv & 1.5p-9.5vd5 Max Press: 0.93Mpa

Cap: 165L/min Ser#: YI761166 & YG754164

Indection Motor Make: Hitachi 2 good Model: 1.5kw TFD-K4P Ser#: D154420DK & D159928G Condition

Equipment Name/Plate/Data Quantity / Remarks

65. Compressor Make: Hitachi 1 good Model: 0.4LE-8T Max Press: 0.8Mpa Power: 0.45kw

Cap: 42L/min Ser#: YG755737

Indection Motor Make: Hitachi 1 good Form: K Amp: 2.8A (200V/50Hz)

66.Air Dryer Make: Hitachi 1 good Model:HDN-8BE Power: 100V Ser#: EJ-007

*Number 10, 211, 13, 14, 20, 24, 30, and 31 are not required to operate and maintenance.

Appendix B1-1

APPENDIX B1 - CONTRACT DATA REQUIREMENT

LIST AND DESCRIPTION

B1.1. Employee Licenses I Qualifications:

a. Plant operators are required to possess appropriate licenses to perform the work required in this contract according to applicable GOJ laws.

b. To be prepared IAW PWS Section 1.3.2.1.

B1.2. Daily Operating Log:

a. To continuously record system operational status and performance data such as gauge readings, metered quantities of raw and treated sewage, waste and disposal, laboratory results, equipment operation hours and contractors' efforts concerning progress of work and other pertinent data concerning performance.

b. To be prepared in accordance with (IAW) Performance-Based Work Statement (PWS) Section

1.1.1.1.

B1.3. Monthly Operating Summary:

a. This report is to summarize one monthly's daily operational log data and contractor's remarks for submission to Contracting Officers Representatives (COR) review and surveillance.

b. To be prepared IAW PWS Section 1.