Notice_to_Offeror.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE OFFEROR

FROM: 374 CONS/LGCAB

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors, Solicitation FA5209-14-T-0167, Collection, Transportation and Disposal of Grease, Waste Oil and Sludge at Camp Zama, Sagamihara Family Housing Area, Sagami General Depot and Yokohama North Dock, Japan

1. The following information is provided to supplement subject solicitation:

a. Contract Assistance. Any questions regarding this solicitation may be referred to the 374th Contracting Squadron, Army Support Flight, LGCAB, Ms. Naomi Chiba at Commercial: 042-551- 6120, 042-552-2511 Ext. 5-7613 or e-mail naomi.chiba.jp@us.af.mil. The Contracting Officer, Mr. Ryan Schneider, may be reached at Commercial: 042-551-6120, 042-552-2511 Ext. 5-5426 or e-mail ryan.schneider.6@us.af.mil. Please reference the solicitation number when making inquiries.

b. Submission of Offers. Submit signed and dated offers to the office specified in this solicitation by the time specified in this solicitation. Offers may be sent via email or fax to naomi.chiba.jp@us.af.mil/Fax 042-551-0973 and ryan.schneider.6@us.af.mil/Fax 042-551-0973.

Upon submission of the offer, the offeror is required to make a confirmation phone call to the buyer or the contracting officer (in the event the buyer is absent from the office) in order to ensure the government received the offer.

The offers shall provide the following information:

(1) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and

30c of the SF 1449. By completing the SF 1449, the offeror accepts the terms and conditions as written in the solicitation.

(2) Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF 1449).

Complete with proposed unit price and extended amount for each listed line item and the corresponding the exhibit line items (Exhibit A through E).

(3) Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked.

(4) FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. Complete all the necessary fill-ins and return in its entirety.

(5) Acknowledgment of solicitation amendments by signature when issued.

(6) Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(7) Past Performance Information. Offerors shall comply with the instructions at mailto:naomi.chiba.jp@us.af.mil mailto:ryan.schneider.6@us.af.mil mailto:naomi.chiba.jp@us.af.mil/Fax%20042-551-0973 mailto:ryan.schneider.6@us.af.mil

“Addendum to FAR 52.212-1, Instruction to Offerors – Commercial Items”.

(8) DUNS Number; refer to paragraph 1-f.

c. Clauses or Provisions Incorporated by Reference: The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause or provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

d. Notice of Pre-Proposal Conference and Site Visit:

(1) Pre-proposal Conference. A pre-proposal conference will be conducted at 2F Conference

Room, Bldg. 642, Camp Zama, Kanagawa-ken at 1000 hours on 30 Sep 14, Japan Standard Time (JST) for the purpose of answering questions regarding this solicitation.

(2) Site Visit. Offerors are urged and expected to inspect the sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. In case of severe weather on the date of site visit, the Government may reschedule the site visit on a date to be determined by the Government. The Government is not liable for any costs incurred to participate in the site visit. Site visits will follow the pre-proposal conference and be conducted as follows;

Camp Zama: 11:00 – 12:00 hours Sagami General Depot: 14:00 – 15:00 hours

Note: Above is rough schedule; therefore start and end time of site visit each location is subject to change. Site visits for Yokohama North Dock and Sagamihara Family Housing Area are not scheduled however, if offerors desire that the Government hold site visit for Yokohama North Dock and Sagamihara Family Housing Area, contact Ms. Naomi Chiba, Contract Specialist, at 042-551-6120 (Fax 042-551-0973) or naomi.chiba.jp@us.af.mil on or before 29 Sep 14.

(3) Gate Pass Request Form. To participate in the conference/site visit, the offerors shall submit a Gate Pass Request Form (Attachment 1) to Ms. Naomi Chiba, Contract Specialist, at 042-551- 6120 (Fax 042-551-0973) or mailto:naomi.chiba.jp@us.af.milon or before 26 Sep 14.

(4) Escorting for U.S. Installations. For those offerors who are not base pass holders and require an escort to gain access on an U.S. installation for participation of the pre-proposal conference and site visit, the offerors must possess an individual identification with a photo. The identification will be checked at gate on the U.S. installations by Security Police prior to access to the U.S. installations. If the offeror uses their Japanese driver license as identification, the individual must present their 8 digit password to gain access to the US installation. If the password is not provided to Security personnel, the individual will not be permitted access to the U.S. installation. Escorting takes approximately 15 minutes therefore the offerors must arrive at least 15 minutes earlier at the gate of U.S. installation than the pre-proposal conference start-up time. Individuals requiring access to the US installation must show up 15 minutes prior to the pre-proposal conference start time.

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm mailto:naomi.chiba.jp@us.af.mil

(5) Should questions arise from the site visit, they will be addressed on site, if possible, then complied and sent to all interested parties. Offerors are requested to submit any questions to the contract specialist noted above not later than 29 Sep 14. Information provided at this conference/site visit shall not qualify the terms and conditions of the solicitation, Performance-Based Work Statement, or specifications and will remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply. A record of the conference shall be made and furnished to all prospective offerors.

e. Commercial and Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If your organization does not have a CAGE assigned yet, the Contracting Officer may request one from the Defense Logistics Information Service (DLIS).

Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned, for most countries you can obtain one by connecting to https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx .

f. DUNS Number. Local offerors may obtain the location and phone number of Dun & Bradstreet TSR Ltd. from the Internet home page at URL of DUNS Number Search Service:

Japanese: http://www.tsr-net.co.jp/service/research/overseas/dnb_report/ English: http://www.tsr-net.co.jp/english/

g. SAM registration. The offeror is recommended to register with System for Award Management

(SAM) prior to award. To register yourself with SAM, visit https://www.sam.gov.

h. Electronic Funds Transfer (EFT): If the awardee of the subject requirement will receive payment via electronic funds transfer (EFT) and the payment will be made to a Japanese bank account, the applicable bank will receive payment and a transaction fee of ¥735 shall be taken by the accepting bank for each transaction. The U. S. Government will not be responsible for repayment of this transaction fee; therefore, an offeror using a Japanese bank account must consider this bank fee when providing an offer in response to the subject solicitation.

2. If you have any questions, please contact Ms. Naomi Chiba, Contract Specialist, by phone at 042-551-6120/fax at 042-551-0973/e-mail at mailto:naomi.chiba.jp@us.af.mil.

RYAN SCHNEIDER

Contracting Officer

Attachment:

Gate Pass Request Form https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx http://www.tsr-net.co.jp/service/research/overseas/dnb_report/ http://www.tsr-net.co.jp/english/ https://www.sam.gov/ mailto:naomi.chiba.jp@us.af.mil