FA5209-14-T-0157_Cut_Tree_PWS.pdf

FA5209-14-T-0157

Attachment 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON, JAPAN

DIRECTORATE OF PUBLIC WORKS

UNIT 45006 APO AP 96343-5006

PERFORMANCE-BASED WORK STATEMENT

TO

CUT TREES

AND BAMBOO

AT

AIR FIELD IN CAMP ZAMA

Camp Zama 24 Jun 2014

FEWR No. HL-00007-4J

Table of Contents

SECTION 1 Description of Services/General Information Page 2 thru 6

SECTION 2 Reserved Page 7

SECTION 3 Government Furnished Property Page 7 and/or Services

SECTION 4 Appendices Page 7

SECTION 1- Description of Services/General Information

1. DESCRIPTION OF SERVICE. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to perform cut trees and bamboo service at air field in Camp Zama in accordance with this Performance-Based Work Statement (PWS), the attached appendices and with commercial and local standards.

1.1. TYPE OF SERVICES REQUIRED. The contractor shall perform the following listed services.

1.1.1 TREE CUTTING. The contractor shall cut trees approximately 200 trees and bamboo of one lump at air field in Camp Zama. The contractor shall notify and coordinate with

Government Representative (GR) daily schedule. Appendix shows locations of the trees and size of trees.

1.1.2 CUTTING PERFORMANCE STANDARDS. Trees should be cut to a level below the airfield fence. Trees to cut or top to level with 1 mater (m) blow runway surface and cut bamboo at the ground level. Appendix shows cutting standard.

1.2. DESCRIPTION OF MATERIALS. The contractor shall provide all materials and tools to accomplish this contract.

1.3. GENERAL INFORMATION

1.3.1. INTERFERENCE WITH GOVERNMENT OPERATIONS. The contractor shall make every effort to schedule its maintenance activities so as not to interfere with U.S.

Government operations. In the event the nature of the work makes such interference necessary, the contractor shall provide the GR with a minimum of five (5) days advance notification of the proposed work.

1.3.2. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s), who shall act for contractor when manager is absent, shall be designated in writing to

Contracting Officer (KO). The contractor shall provide telephone numbers of contract manager and alternate(s) for other than normal duty hours. He/She must be able to read and write

English. The contract manager or alternate(s) shall have full authority to act for contractor on contract matters relating to daily operation of contract.

1.3.2.1 CONTRACTOR EMPLOYEES. The contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

1.3.2.2 REMOVAL OF CONTRACTOR’S EMPLOYEES. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The

Contracting Officer may require that the Contractor remove from the Government job any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.3.2.3. THIRD COUNTRY NATIONALS (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the

Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.3.2.4. U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The contractor shall not hire employees of the United States Government and/or MLC (Master Labor

Contractor) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7 Joint Ethics Regulation.

1.3.2.5. MILITARY PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.3. DISPOSAL. After trimming trees, the contractor shall promptly collect and remove them to an off-post disposal site. No temporary accumulation on base is permitted without approval by the GR. If any deficiencies are revealed during the work, the deficiencies shall be corrected.

1.3.4. OFF LIMITS SIGNS. The contractor shall provide “OFF LIMITS” signs in both

English and Japanese and post them at the entrance, as appropriate or required, and at the job site. Advance information concerning the contractor’s activities and on-site schedule will be provided to building occupants through the Directorate of Public Works (DPW).

1.3.5. TRAFFIC HAZARD. When the contractor needs to be working close to traffic road, the contractor shall take all necessary actions to safeguard vehicles, cyclists, and pedestrians. The contractor shall provide safety materials such as a temporary traffic signal, flagmen, signs (sheet metal or plywood as required), etc. for smooth traffic flow. When the job requires a half road closure, the contractor shall obtain an approval from GR. A half road closure shall be conducted by positioning two signalers at the end and beginning points of closure.

1.3.6. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.7. GOVERNMENT REPRESENTATIVE. The authorized Government Representative for this contract is Mr. Tsunaomi Takahashi at 263-3723 (046-407-3723) and Mr. Susumu

Kanda at 263-4993 (046-407-4993), Operations and Maintenance Division, DPW.

1.3.8. CONTRACTING OFFICER AUTHORITY. Only the contracting officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to Ratification Actions in accordance with the Federal Acquisition Regulation part

1.602-3.

1.3.9. INSTALLATION BASE PASSES. The U.S. Government will issue all required

Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the

Contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury -

¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The

Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

1.3.10. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains required pass and identification items for access to Camp Zama. These items are issued by the

Security Forces Pass and Registration Section, located in Building 102. Contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the Contracting Officer within 24 hours of termination.

1.3.11. PERSONNEL LIST. The contractor shall provide a complete roster of all personnel

(includes contract manager and alternate contract manager) to GR no later than five (5) days after contact award. Roster must include name, address and telephone number of employee. The contractor shall maintain a current listing of employees, providing updates as changes occur.

1.3.12. INSTALLATION SAFETY/FIRE REGULATIONS. The contractor is responsible for job site safety and fire prevention. Standard base procedures will be provided by the U.S.

Government.

1.3.13. REPORTS OF DAMAGES, DESTRUCTION, INJURY, OR DEATH

(a) The Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract.

For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether Government owned or not. The term “Contractor” includes the Contractor, its agents, servants or employees.

(b) The Contractor shall submit these reports to the Contracting Officer through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 96 hours after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.3.14. PHOTOGRAPHY PERMISSION. Photography permission shall be obtained prior to commencement of photographing work. The permission should be requested to the DES Physical

Security Office by the GR, however, the contractor shall work together with the GR to prepare

USAG-J Form 1797 and necessary documents. The contractor shall also be physically present at the office with valid photo identification when applying for the permission.

1.3.15. ENVIRONMENTAL AND HAZARDOUS MATERIAL HANDLING. The

contractor shall comply with municipal environmental laws to protect the health and safety of employees/residents and minimize or eliminate environmental pollution.

1.3.16. DISPOSAL OF MATERIALS: All debris generated from the work shall be removed from the job site and disposed by the contractor in accordance with the laws of Japan.

1.3.17. RESPONSIBILTY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.18. HOURS OF OPERATION.

1.3.18.1 AVAILABILITY OF FACILITIES. The facilities will be made available to the contractor from 0800 hours to 1645 hours, Monday through Friday, excluding U.S. holidays.

1.3.18.2 U.S. HOLIDAYS. The designated US legal holidays are follows:

1 January New Year’s Day rd

Monday of January Martin Luther King Jr’s Birthday rd

Monday of February Washington’s Birthday

Last Monday of May Memorial Day

4 July Independence Day st Monday of September Labor Day nd

Monday of October Columbus Day

11 November Veterans Day th

Thursday of November Thanksgiving Day

25 December Christmas Day

1.4. CONTRACTOR MANPOWER REPORTING (CMR).

“The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6)

Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit

Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractor perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not to exceed 12 months ending 30

September of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.”

https://cmra.army.mil/

SECTION 2

THIS SECTION IS RESERVED

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. UTILITIES. Electricity (at existing outlet locations), hot and cold water as determined necessary to fulfill the needs of this contract will be furnished by the U.S. Government at no cost to the contractor.

3.2 SECURITY FORCES AND FIRE PROTECTION. Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Security Forces Telephone 911

(b) Base Fire Department Telephone 911

(c) Base Emergency Telephone 911

SECTION 4

4. APPENDICES.

APPENDIX

Location map and size of tree and cutting standard