4.__Atch_1_PWS_(2_May_14).pdf

RFQ NO. FA5209-14-T-0155

ATTACHMENT 1

DEPARTMENT OF THE ARMY

OFFICE OF THE CHAPLAIN USAG-J

ZAMA CHAPEL CENTER, CAMP ZAMA, BLDG 500

PERFORMANCE-BASED WORK STATEMENT

FOR

PROTESTANT ORGANIST

CAMP ZAMA, JAPAN

Camp Zama 2 May 2014

Table of Contents

SECTION 1 Description of Services/General Information Pages 3-7

SECTION 2 Reserved Page 8

SECTION 3 Government Furnished Property and/or Services Page 8

SECTION 4 Appendix Page 9

Appendix A - Work Schedule and Estimated Quantity of Performance

SECTION 1

DISCRIPTION OF SERVICES/GENERAL INFORMATION

1. DISCRIPTION OF SERVICES. The contractor shall provide all necessary personnel, supervision, management, tools, equipment, transportation, materials and any other items or services necessary to perform the protestant organist services at Bldg 500, Zama Chapel Center, Camp Zama, Japan in accordance with this Performance-Based Work Statement (PWS), the attached appendices and with commercial and local standards.

1.1. PROTESTANT ORGANIST

1.1.1. The contractor shall provide a Protestant Organist to assist the protestant congregation in worship at Bldg 500, Zama Chapel Center, Camp Zama, Japan. The Protestant Organist shall play the organ/piano to provide instrumental music for the following services in accordance with the schedule as specified in Appendix A:

(a) Music worship

(b) Rehearsal for music worship

(c) Providing quality musical accompaniment for special music worship services (i.e.

Christmas, Easter, etc.) at Camp Zama, Sagamihara Family Housing Area and Sagami General

Depot.

1.1.2. The Protestant Organist shall support the Chaplaincy’s religious support mission by providing professional, technical assistance to bring quality worship services to the soldiers and their families. The required services include the following implied tasks and activities to effectively provide the instrumental music services.

(a) Coordinate all musical selections with the Chaplain Pastor of the congregation or his/her designated representative to select music in keeping with the theme of the worship service.

(b) Accompany choir/solo music presentations that enhance the atmosphere of worship for the particular congregation.

(c) Coordinate with the worship leader and adjust tempo, and style of choir accompaniment to enhance the congregation’s ability to participate in worship.

(d) Provide music selections to the Chaplain Pastor in time to be published in the bulletin for service.

1.1.3. The Protestant Organist falls under the USAG-J Chaplain’s program as defined in the

Command Master Religious Program (CMRP). The mission of the Chaplain’s program is to provide essential elements of the religious service to include worship service for all assigned soldiers, civilians, and family members.

1.1.4. Qualification requirement. The contractor must provide the Protestant Organist who has background in Christian religious liturgical and church organ/piano music, and be able to play the organ and piano for contemporary Christian music, choir support and special music support for funeral and wedding. A minimum of 5 years of experience as an organist is necessary. Sufficient communication skills in English to perform the tasks and activities described at paragraph 1.1.2. are required.

1.1.5. The estimated number of the required service per contract period is provided in Appendix A.

The contractor will be paid under CLIN 0001 and the corresponding option CLINs upon satisfactory completion of the contract services and presentation of invoice in accordance with the terms of this contract.

1.1.6. Subcontracting. The contractor may provide a qualified substitute for a period of time if approved by the GR. The substitute will have the same qualifications as the contractor in the performance of their duties. Any active duty military substitute(s) must have a Memorandum for

Record from their commander with permission to substitute. However, in all cases, the substitute shall have no claim whatsoever against the Government for services rendered and the compensation to be paid to the substitute shall be a matter entirely between the contractor and the substitute.

1.1.7. Payment. Submit invoices for the contract performances of previous month to the GR for verification No Later Than (NLT) the 5 th working day of the next month. Payment will be made to the contractor on a monthly basis.

1.2. GENERAL INFORMATION

1.2.1. CONTRACTOR PERSONNEL. The contractor personnel shall be easily recognizable as a contractor employee. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing an appropriate badge which contains the contractor’s company name and the employee’s name.

1.2.1.1. The contractor personnel shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the Contracting Officer (KO) or the Government Representative (GR).

1.2.1.2. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor removes any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

1.2.1.3. Third Country Nationals (TCN). The Security Forces on each base control entry to the base. Under certain circumstances, the TCN might be denied entry. It is the Contractor’s responsibility to coordinate with Security Forces at each base when there is a question about particular circumstances.

1.2.1.4. U.S. Government or Japanese National Employees. The contractor shall not hire/shall not be an employee of the United States Government and/or MLC (Master Labor Contractor) if employing such person would create a conflict of interest, or appearance of a conflict of interest as determined by the contractor. The contractor shall not employ/shall not be any person who is an employee of the Department of the Army, either military or civilian, unless such person seeks and receives approval according to DODR 5500.7, Standards of Conduct.

1.2.1.5. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.2.1.6. Government Remedies. The KO will follow FAR 52.212-4, Contract Terms and Conditions-

Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.2.1.7. Government Representative (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The

GR shall NOT direct or redirect any contractor action(s). This can only be done by the Contracting

Officer.

1.2.1.8. Contracting Officer (KO) Authority. Only the Contracting Officer has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to

Ratification Actions in accordance with the Federal Acquisition Regulation part 1.602-3.

1.2.1.9. Mobilization and Phase-in Period. In the event other than the incumbent contractor is the successful offeror, a period of 30 calendar days is deemed sufficient for the new contractor to mobilize, phase-in and complete preparation prior to the start of contact performance on the date specified in the contract. All offerors are cautioned to be fully aware of the above and consider the stated phase-in time in their planning and the pricing of their proposals. Mobilization and phase-in costs are not reimbursable under this contract.

1.2.2. AVAILABILITY OF FACILITY.

1.2.2.1. Hours of Service. The contractor shall perform the scheduled work in accordance with

Appendix A and will have access to the chapel facilities during the time of performance. The contractor shall obtain prior approval by the GR when the access to the facilities outside of the specified hours is required (i.e. performance of special music worship services).

1.2.2.2. Restrictions. Government property made available under this contract is only for use in the performance of services described in this contract. No office space will be set aside for the contractor’s personal use. Individual names on doors, listing of contractors as staff, and issuing of additional requirements outside the parameters of this contract are prohibited.

1.2.2.3. Legal American Holidays and Other Designated Holidays.

American Holidays

1 January New Year’s Days rd

Monday in January Martin Luther King Jr.’s Birthday rd

Monday in February President’s Day

Last Monday in May Memorial Day th of July* Independence Day st Monday in September Labor Day nd

Monday in October Columbus Day

11 November* Veterans Day th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

1, 2 & 3 January New Year’s Days

29, 30 & 31 December Year End Days

*Holidays falling on a Saturday will be observed on the preceding Friday, Holidays falling on a

Sunday will be observed on the following Monday.

1.2.3. SECURITY SAFETY REQUIREMENTS.

1.2.3.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base

Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificate are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage -

¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese

Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with U.S. Army Garrison

Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

1.2.3.2. Security Requirements. Contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract. All other government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.2.3.3. Reports of Damages, Destruction, Injury, or Death

(a) The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term

“property” includes equipment, freight, or property of any type, whether Government owned or not.

The term “Contractor” includes the contractor, its agents, servants or employees.

(b) The contractor shall submit these reports to the KO through the GR as follows:

(1) A preliminary report shall be made as soon as practicable after the time the incident occurs. Report may be either verbal or facsimile.

(2) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

1.2.3.4. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection

Requirements. The contractor shall comply with all pertinent requirements of the U.S. Army and

USAG-J Fire Protection and Safety Regulations or Laws of Japan, whichever is more stringent, to insure compliance by all subcontractors.

1.2.3.5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.2.3.6. Conservation of Utilities. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions, which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

1.2.3.7. Performance of Services During Crisis Declared by Secretary of Defense or the

Oversees Combatant Commander. This provision is not applicable since no services are required during the crisis. The KO or GR shall notify the contractor, by any means of communication, of a crisis. There shall be no costs paid by the Government to the contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.3. CONTRACTOR MANPOWER REPORTING. The office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical

Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code

(FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year. The contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The

XML direct transfer is a format for transferring files from a contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.

SECTION 2

SERVICES SUMMARY

THIS SECTION IS RESERVED

SECTION 3

GOVERNMENT FURNISHED PROPERTY

AND/OR SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND/OR SERVICES.

3.1. GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND MATERIALS.

3.1.1. Government Furnished Facilities. None

3.1.2. Government Furnished Tools and Equipment. Organ/Piano at Bldg 500, Zama Chapel

Center, Camp Zama

3.1.3. Government Furnished Materials (GFM). None

3.2. OTHER GOVERNMENT-FURNISHED ITEMS.

3.2.1. Utilities. The Government shall furnish available water, electricity and heat, without cost to the contractor. All temporary installations and connections made by the contractor shall comply with Army Regulations (AR) 420-1 and applicable building codes, and shall be subject to periodic inspection by the GR.

3.2.2. Security Forces and Fire Protection. Upon request for emergency assistance, the following units will provide services on the installations as necessary:

Emergency Telephone for Fire, Ambulance, and the Military Police: Telephone 911

If the contractor uses the above services, the contractor shall immediately report the details to the

GR. The detailed reporting requirements are specified in paragraph 1.2.3.3. above.

3.2.3. Medical Emergencies. In the event of a medical emergency, accident, or injury involving contractor personnel during performance of duties under this contract, services will be rendered in order to save life, limb or to stabilize for transportation to a local medical treatment facility. The contractor shall reimburse the Government for the emergency medical services. The contractor shall submit the report in accordance with paragraph 1.2.3.3. above.

SECTION 4

APPENDIX

APPENDIX A

WORK SCHEDULE AND

ESTIMATED QUANTITY OF PERFORMANCE

TYPE OF SERVICE DATE/TIME ESTIMATED QUANTITY

Basic Period Option 1/2/3/4

Music Worship Sunday

1100 – 1200 hours

39 hours/period 52 hours/period

Rehearsal for Music Worship Wednesday

1830 – 1930 hours

39 hours/period 52 hours/period

Special Music Worship To be determined

16 hours/period 16 hours/period

TOTAL:

94 hours/period 120 hours/period